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OFFICE OF BUDGET AND PROGRAM EVALUATION

Fiscal Year 1993
Operating
Budget

VOLUME IV
Support Services

RAYMOND L. FLYNN, MAYOR
THOMAS G. SNYDER, DIRECTOR, ASD
BARBARA S. GOTTSCHALK, DIRECTOR, OBPE

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CONTENTS

VOLUME I
Overview of the Budget

Budget Highlights;
Revenue and Expenditure Summaries

VOLUME II
General Neighborhood Services

Departments A-O
VOLUME III
General Neighborhood Services

Department P-Z

VOLUME IV

Support Services
Administrative Services Department
Budget and Program Evaluation, Office of
Health Benefits and Insurance Division
Intergovernmental Relations Division
Labor Relations Division
Management Information Systems Division
Minority and Women Business Office
Personnel Management, Office of
Printing Division
Purchasing Division
Workers’ Compensation Service Division
Assessing Department
Auditing Department
City Clerk
City Council
Employee Benefits
Execution of Courts
Finance Commission
Law Department
Management Fund
Mayor, Office of the
Press Office
Retirement Board
Treasury Department

VOLUME V
External Funds

Fiscal Year 1993
Operating Budget

VOLUME IV
Support Services

CONTENTS

VOLUME I
Overview of the Budget

Budget Highlights;
Revenue and Expenditure Summaries

VOLUME II
General Neighborhood Services

Departments A-O
VOLUME III

General Neighborhood Services
Department P-Z

VOLUME IV

VOLUME V
External Funds

Fiscal Year 1993
Operating Budget

VOLUME IV
Support Services

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BOSTONIA.
RN DITA A.D.

ADMINISTRATIVE SERVICES
DEPARTMENT
Bouin

THOMAS G. SNYDER, DIRECTOR ACCOUNT # 011-140

DEPARTMENT MISSION

The Administrative Services Department provides many of the management services necessary for the
City and its departments and agencies to operate efficiently and responsibly. The Department’s ten divi-
sions, each of which performs a key support function, complement one another in this mission.

DESCRIPTION OF SERVICES

The Administrative Services Department provides much of the internal framework and support services
for the operation of the City government. Its ten divisions interact with the City’s service departments,
overseeing their efficient operations. The Offices of Personnel Management, and Labor Relations, the
Health Benefits and Insurance Division, and the Workers’ Compensation Service manage the needs of
City employees, which include employee development, training, compensation, health insurance, and
centralized collective bargaining. The Office of Budget and Program Evaluation oversees the City’s rev-
enue and operating expense budgets, ensuring that the City’s funds are allocated in a manner that is fis-
cally prudent and that enhances service and program delivery. The Management Information Systems
Division maintains and enhances the City’s computer information systems, and oversees the installation
of the cable system in the City. The Intergovernmental Relations Division coordinates the City’s rela-
tionship with the federal, state, and other local governments and coordinates the dealings of the executive
branch with the City Council. The Purchasing and Printing Divisions, and the Minority and Women Busi-
ness Office handle the economical procurement of those goods and services needed by City departments.

DEPARTMENT BUDGET

DIVISION NAME FY93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. Office of Budget and Program Evaluation 30.0 1,618,000
2. Health Benefits and Insurance 13.0 68,000,000
3. Intergovernmental Relations 9.0 610,400
4. Office of Labor Relations 8.0 348,080
5. Management Information Systems 86.0 6,000,075
6. Minority and Women Business Office 5.0 200,664
7. Office of Personnel Management 24.0 1,053,614
8. Printing 36.0 1,295,726
9. Purchasing 20.0 808,665
10.Workers' Compensation Service 14.0 363,254
TOTAL DEPARTMENT 245.0 $80,298,478

AUTHORIZING STATUTES/ORDINANCES
Fnabling Legislation, CBC Ord. 5,s. 1

ADMINISTRATIVE SERVICES DEPARTMENT 1

DEPARTMENT HISTORY BY OBJECT CODE

+= La TT Lene t es
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET APPROPRIATION 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 10,558,539 10,414,830 9,426,563 9,360,327 -66,236
0110. Emergency Employees 21 ed 232,619 160,247 242,210 81,963
0120. Overtime 64,841 43,732 41,550 52,912 11,362
0160. Unemployment Comp 49,062 54,513 146,125 12,300 -133,825
0170. Workmen's Comp 50,578 57,359 15,000 17,000 2,000
TOTAL PERSONAL SERVICES 10,934,141 10,803,053 9,789,485 9,684,749 -104,736
CONTRACTUAL SERVICES
0210. Communications 161,744 151,833 131,310 144,700 13,390
0220. Light, Heat & Power 29,494 29,802 30,000 30,000 0
0230. Water & Sewer 1,437 1,519 2,000 2,000 0
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 807,552 580,227 594,190 649,320 55,130
0280. Transport of Persons 5,406 9,230 2,100 2,100 0
0290. Misc Contractual Svcs 1,264,955 1,235,348 491,050 426,067 -64,983
TOTAL CONTRACTUAL SERVICES 2,270,588 2,007,959 1,250,650 1,254,187 3,537
SUPPLIES & MATERIALS
0300. Auto Energy Supp 814 799 600 600 0
0320. Food Supplies 229 0 0 0 0
0330. Heat Supp & Mat 23,103 14,193 30,000 25,000 -5,000
0340. Household Supp & Mat 1,052 967 1,000 1,000 0
0350. Medical, Dental, Etc 164 58 100 100 0
0360. Office Supp & Mat 175,297 134,412 115,950 165,045 49,095
0370. Clothing Allowance
0390. Misc Supp & Mat 125,409 128,590 54,500 106,035 51535
TOTAL SUPPLIES & MATERIALS 326,068 279,019 202,150 297,780 95,630
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 1,747,980 1,754,570 1,554,150 560,545 -993,605
0490. Other Current Charges 51,097,521 57,859 854 63,511,186 68,349,142 4,837,956
TOTAL CURRENT CHGS & OBLIG 52,845,501 59,614,424 65,065,336 —«68, 909,687 3,844,351
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 2,643 1,779 850 1,000 150
0590. Misc Equipment 276,586 610,151 29,000 34,350 5,350
TOTAL EQUIPMENT 279,229 | +»+«611,930 29,850 35,350 | sanaene
OTHER
0600. Special Appropriation 218,161 138,914 110,000 116,725 6,725
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 218,161 138,914 110,000 116,725 6,725
GRAND TOTAL __ 66,873,688 73,455,299 76,447,471 80,208,478 3,851,007

————
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a SSE nee ns

ADMINISTRATIVE SERVICES DEPARTMENT

ADMINISTRATIVE SERVICES
DEPARTMENT

M/WBE PROGRAM COMMITMENT - FY93

The undersigned agency manager acknowledges his or her commitment to meeting the goals set by the
1987 Mayoral Executive Order and City Ordinance on Minority and Women Business Enterprise
(M/WBE) Development.

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More
specifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Contained in this budget are funds that shall be spent in accordance with the above stated objectives. Con-
sistent with the Executive Order and Ordinance, the undersigned agency manager has developed and sub-
mitted an M/WBE Implementation Plan based upon this budget. Once the budget is passed by the City
Council, this Plan will be revised to reflect the total eligible contract dollars of the agency for FY93, as
well as its minimum contracting goals for M/WBEs.

The undersigned agency manager commits to use his or her best efforts to achieve the above stated ob-
jectives and further commits to ensuring that all program managers and key staff are made fully aware of
the provisions of the Executive Order and Ordinance.

Usp

Agency Manager

ADMINISTRATIVE SERVICES DEPARTMENT 3

BOSTONIA. Sj®
ONDITA A.D. Sf

OFFICE OF BUDGET AND PROGRAM

EVALUATION
[oabuah,

BARBARA S. GOTWJSCHALK, DIRECTOR ACCOUNT # 011-140-0141

DEPARTMENT MISSION

The Office of Budget and Program Evaluation coordinates the gathering, analysis, and presentation of
appropriate budget data as part of the Mayor’s proposed operating budget. The operating budget is
presented in program budget format and contains relevant program evaluation criteria. OBPE also
gathers, analyzes, and presents data with respect to revenue, and proposes amendments to City ordinances
or state laws that ensure revenue predictability and growth.

DESCRIPTION OF SERVICES

The Office develops policies with respect to expenditure of appropriations and improving the operating
budget as it is used as a short- and long-term planning document. The Office also assists department
managers in establishing performance criteria for City programs and services, works to improve the
quality, effectiveness, and efficiency of those programs and services, and attempts to minimize the cost

of program delivery.

DEPARTMENT BUDGET
PROGRAM NAME FY 93

RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 9.5 $460,067
2. BUDGET FORMULATION AND ANALYSIS 18.5 $1,047,644
3. REVENUE MONITORING & FISCAL ANALYSIS 2.0 $110,289
TOTAL DEPARTMENT 30.0 $1,618,000

AUTHORIZING STATUTES/ORDINANCES
Annual Appropriation Process, Ch. 190, s. 15, Acts of 1982 (Tregor Legislation) as amended by Ch. 701. s. 2, Acts of
1986 (Tregor Amendment)
Reserve Fund, Ch. 701, s. 7, Acts of 1986
Budget Allotment Process and Reallocations, Ch. 180, s. 18, Acts of 1982 as amended by Ch. 701, s. 8-9, Acts of 1956
Duties of Supervisor of Budgets, CBC Ord. 5, s. 5
Transfer of Appropriations, Ch. 190, s. 23, Acts of 1982 as amended by Ch. 701, s. 3 Acts of 1986
Penalty for Overspending Budget, Ch. 190, s. 17, Acts of 1982

OFFICE OF BUDGET AND PROGRAM EVALUATION 1

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DEPARTMENT HISTORY BY OBJECT CODE

GROUPSYCLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

CONTRACTUAL SERVICES
0210. Communications
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip
0280. Transport of Persons
0290. Misc Contractual Svcs

TOTAL CONTRACTUAL SERVICES

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat
0370. Clothing Allowance
0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

1,506,339
14,224
25,732

1,546,295

27,469

8,022
20
397,245

432,756

FY 91
EXPENDITURE

1,479,334
7,444
11,020
14,959

1,512,757

21,353

5,930
2,461
314,845

344,589

FY $2
BUDGET

1,444,975

1,505,165

21,410

5,000
1,000
198,545

225,955

OFFICE OF BUDGET AND PROGRAM EVALUATION

FY 93
RECOMMENDED

1,395,641
31,075
25,262

1,451,978

22,500

5,000

1,000
100,542
129,042

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POSITION

DIRECTOR
SUPV BDGT
AS SPV BGT
EXEC ASST
EXEC ASST
PR BD ANL
PR ADM AST
SR BUD ANL
SR EMP DEV
MGMT ANL
P PSNL OFF
SR AD ANL
DP COORD
ADM SEC
ADM SEC
HD CLK SEC
HEAD CLERK
TOTAL

GRADE

91782

1.00
1.00
1.00

DEPARTMENT PERSONNEL

ee _
FILLED | SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

QUOTA

1.00
1.00
1.00
1.00
3.00
3.00
4.00
1.00
1.00

SALARY

60,433
60,000
73,606
61,142
169,805
167,383
188,519
51,882
48,514
124,656
41,345
171,490

QUOTA SALARY QUOTA SALARY QUOTA

1.00
1.00

1.00 61,142

31.00

1,433,283

1.00 61,142

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

0.00

Total Working January 1, 1991:

OFFICE OF BUDGET AND PROGRAM EVALUATION

30.00

SALARY

60,433
60,000
73,606

169,805
167,383
188,519
51,882
48,514
124,656
41,345
171,490
31,556
75,515
57,385
25,526
24,526

1,372,141

0
26,000
2,500

1,395,641

HISTORICAL EXPENDITURES

1.5
MILLIONS OF DOLLARS

PROGRAM BUDGET

REVENUE MONITORING & FISCAL ANALYSIS

ADMINISTRATION
28.4%

BUDGET FORMULATION & ANALYSIS
64.7%

OFFICE OF BUDGET AND PROGRAM EVALUATION

PROGRAM SUMMARY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 1
ADMIN

401,280

4,262

405,542

7,050

5,000
1,000
4,995

18,045

20,900

9,000

29,900

6,230

350

PROGRAM 2
BUDGET

886,922
31,075
20,000

937,997

14,100

95,247

109,347

300

1,047,644

OFFICE OF BUDGET AND PROGRAM EVALUATION

PROGRAM 3
REVENUE

107,439

1,000

108,439

1,350

300

1,650

200

110,289

TOTAL

1,395,641
31,075
25,262

1,451,978

22,500

5,000
1,000
100,542

129,042

20,900

9,000

29,900

6,230

850
850

1,618,000

PROGRAM 1. ADMINISTRATION

NEIL H. GORDON, MANAGER ACCOUNT # 011-140-0141-BP01

PROGRAM MISSION
The Administration Program provides both overall direction and management to the Office, and support
services such as internal budget preparation and personnel administration, data automation, report pro-
duction, and management information services. This program also supports the office of the Director of
Administrative Services.

¢ Processes 340 departmental invoices annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To continue to develop and maintain accurate accounts of a Monthly internal budget expendi- 12:
the OBPE budget, and to assist OBPE program manag- ture reports.
ers to manage program resources wisely.

b Invoices sent to Auditing within 5 60%.

days of receipt of invoice.

In conjunction with MIS, to upgrade the integrated office a Local area network upgrade in-
automation system. stalled.

b Improvements to integrated man- 1.

agement information system.

To increase the effectiveness of the office automation sys- Systems analyzed. if
tems through selective improvements.

OFFICE OF BUDGET AND PROGRAM EVALUATION 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSVCLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 460,043 464,756 453,780 401,280 -52,500
0110. Emergency Employees
0120. Overtime 5,805 3,171 3,190 4,262 1,072
0160. Unemployment Comp 14,959 22,000 -22,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 465,848 482,886 478,970 405,542 -73,428
CONTRACTUAL SERVICES
0210. Communications 7,826 6,472 food 7,050 -286
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 6,119 5,930 5,000 5,000
0280. Transport of Persons 20 TGS, 1,000 1,000
0290. Misc Contractual Svcs 124,226 69,713 129,995 4,995 -125,000
TOTAL CONTRACTUAL SERVICES 138,191 83,502 143,331 18,045 -125,286
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 13,968 WI Pa A=) 20,900 20,900
0370. Clothing Allowance
0390. Misc Supp & Mat 1,987 3,734 4,600 9,000 4,400
TOTAL SUPPLIES & MATERIALS 45955 16909 25,500 29,900 | ame
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 15,145 3,152
0490. Other Current Charges 2,893 9,770 4,230 6,230 2,000
TOTAL CURRENT CHGS & OBLIG -* 48088 «=—s—i‘(<‘éz 92D 00~”~*~*«K«2GOCO:~*é*«‘“‘ ‘«CS«SOO
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 243 126 350 350
TOTAL EQUIPMENT ——“943- ——O~*~C~—NEC‘“(tCst‘ia aS |CU”””*~“<‘( |; SOU ee
OTHER
0600. Special Appropriation 78,085 11,885
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 78,085: |) 61-8e5 See OD ae 0 een
GRAND TOTAL 716,360 608,230 652,381 460,067 -192,314

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OFFICE OF BUDGET AND PROGRAM EVALUATION

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED SALARY REQUIREMENTS FY83 DELETIONS FY 83 ADDITIONS FY 93 TOTAL

POSITION GRADE 417/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY

DIRECTOR 1.00 1.00 60,433 1.00 60,433

SUPV BDGT 1.00 1.00 60,000 1.00 60,000
EXEC ASST MM12 1.00 61,142 1.00 61,142

EXEC ASST MM10 1.50 1,50 82,627 1.50 82,627

P PSNL OFF MM6 Looe ghee 41,345 1.00 41,345

DP COORD MM4 1.00 1.00 31,556 1.00 31,556

ADM SEC R17 1.75 1.75 66,067 1.75 66,067

HD CLK SEC R12 1:00. ~ 1.00 25,526 1.00 25,526

HEAD CLERK R11 1.00 1.00 24,526 1.00 24,526

TOTAL 9.25 10.25 453,222 1.00 61,142 0.00 0 9.25 392,080

PLUS: DIFFERENTIAL PAYMENTS )

COLLECTIVE BARGAINING 0

OTHER 9,200

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 9.25 401,280

OFFICE OF BUDGET AND PROGRAM EVALUATION 9

PROGRAM 2. BUDGET FORMULATION AND
ANALYSIS

DORIS GAGNON/NEIL GORDON, MANAGERS ACCOUNT # 011-140-0141-BP02

PROGRAM MISSION

The Budget Formulation and Analysis Program is responsible for the development and implementation
of the City’s operating budget. Program staff also monitors service delivery across City departments and
analyzes program and fiscal management issues throughout City government. The Improving Manage-
ment Project encourages organizational changes or operational improvements which increase the produc-
tivity of City departments to achieve cost savings or increase resources for services.

¢ Monitors agency budgets totalling $1.3 billion.

¢ Monitors 1,500 departmental performance measures.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To submit a balanced budget for FY94 that reflects a fully Balanced budget submission by Le
coordinated goals and budget development process. 4/1493.
To maintain and improve fiscal monitoring systems. a_ Internal reviews consistent with 11.
payroll periods.

b Mid-year departmental reviews. a
To monitor departmental program performance and carry a_ Bi-annual reports produced within 2:
out periodic independent analyses of program and fiscal 6 weeks of receipt of
management issues. departments’ June 1992 and

Dec. 1992 monthly reports.

b Departmental service levels under- 40.
going systematic auditing for re-
porting agency.
To encourage organizational changes or operational im- Annual cost savings or increased re- $1M.
provements which increase the productivity of City de- sources for city services.

partments so as to achieve annual cost savings or
increased resources for City services.

=k
oO

OFFICE OF BUDGET AND PROGRAM EVALUATION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. BUDGET FORMULATION AND ANALYSIS

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

90
EXPENDITURE

1,903

174,084
192,320

FY 91
EXPENDITURE

935,332
7,444
7,849

950,625

12,366

1,074
167,430

180,869

FY 93

BUDGET RECOMMENDED

883,309 886,922

12,000 31,075

14,800 20,000
7,000

917,109 937,997

13,411 14,100

68,250 95,247

81,661 109,347

0 0

300 300

0 0

999,070 1,047,644

OFFICE OF BUDGET AND PROGRAM EVALUATION

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1,223,928

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SS
eee

POSITION

AS SPV BGT
EXEC ASST
PR BD ANL
PR ADM AST
SR BUD ANL
SR EMP DEV
MGMT ANL
SR AD ANL
ADM SEC
TOTAL

GRADE

MM14
MM10
MM9g
MM8
MM8
MM8
MM6
MM6
R14

V1782

1.00
0.50
3.00

PROGRAM PERSONNEL
PROGRAM 2. BUDGET FORMULATION AND ANALYSIS

FILLED SALARY REQUIREMENTS

QUOTA

1.00
0.50
3.00
3.00

SALARY

73,606
30,216
167,383
149,590

874,722

FY83 DELETIONS FY $3 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA
1.00
0.50
3.00
3.00
1.00
1.00
3.00
4.00
2.00
0.00 0 0.00 0 18.50
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 18.50

OFFICE OF BUDGET AND PROGRAM EVALUATION

FY 93 TOTAL
SALARY

73,606
30,216
167,383
149,590
51,882
48,514
124,656
171,490
57,385

874,722

PROGRAM 3. REVENUE MONITORING &
FISCAL ANALYSIS

JAMES KENNEDY, MANAGER ACCOUNT # 011-140-0141-BP03

PROGRAM MISSION

The Revenue Monitoring and Fiscal Analysis Program works to improve Boston’s ability to deliver ser-
vices by maximizing its revenue. This program also provides economic and fiscal analyses as an aid in
fiscal decision-making by the Mayor, the Director of Administrative Services, and the Budget Director.

e Monitors 140 different revenue sources.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To support current decision-making with up-to-date Monthly analyses to monitor and 2:
revenue projections. project General Fund revenue
for the current year.
To produce quality projections, graphs, and narrative to Revenue section of the budget docu- 1;
detail the City’s revenue situation for the annual budget. ment drafted by 3/15/93 and
finalized by 4/1/93.
To produce reports on topics relevant to the City’s fiscal Reports. of
health and funding options.
To support long-term operational planning by producing a Quarterly updates. 4.

multi-year revenue and expenditure forecast.

To annually produce a comprehensive report on the City’s Report. ‘F
local receipts.

OFFICE OF BUDGET AND PROGRAM EVALUATION 13

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. REVENUE MONITORING & FISCAL ANALYSIS

FY 90 FY 91 FY 92 FY 93
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93
eS

PERSONAL SERVICES

0100. Permanent Employees 82,616 79,246 107,886 107,439 -447

0110. Emergency Employees

0120. Overtime 1,088 1,200 1,000 -200

0160. Unemployment Comp

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 83704 79.246 109,006 108,439 |] ueem

CONTRACTUAL SERVICES

0210. Communications 3,310 ate be, 663 1,350 687

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip

0280. Transport of Persons

0290. Misc Contractual Svcs 98,935 77,702 300 300

TOTAL CONTRACTUAL SERVICES 102,245 80,217 963 1,650 687

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 558
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS TS mars (yn RR 0 0 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 10 172

TOTAL CURRENT CHGS & OBLIG 10 hia 0 0 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 200 200
TOTAL EQUIPMENT “—"T_ 1) =» =a===Q BeNDNEIS 00" i) Galan D00

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER a eae) sue aaa SS Ty i 2.0) em aemnene () a

GRAND TOTAL 185,959 160,192 110,249 110,289 40

Oe --eeeeeeeeee
eee OOS SO so o——ee 0000 aan OTS a eee

14 OFFICE OF BUDGET AND PROGRAM EVALUATION

PROGRAM PERSONNEL
PROGRAM 3. REVENUE MONITORING & FISCAL ANALYSIS

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY $3 TOTAL

POSITION GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
EXEC ASST MM10 1.00 1.00 56,962 1.00 56,962
PR ADM AST MM8 1.00 1.00 38,929 1.00 38,929
ADM SEC R17 0.25 0.25 9.448 0.25 9,448
TOTAL 225 225 105,339 0.00 0 0.00 0 225 105,339
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 2,100

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 2.25 107,439

OFFICE OF BUDGET AND PROGRAM EVALUATION 15

OFFICE OF BUDGET AND PROGRAM
EVALUATION

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

16 OFFICE OF BUDGET AND PROGRAM EVALUATION

“a Bil
i ;
> orn
Pe te

a er a tO! VU ST I i ee i

HEALTH BENEFITS AND INSURANCE

DIVISION
ee (7...

IRENE CARRINGTON, DIRECYOR ACCOUNT # 011-140-0148

DEPARTMENT MISSION

The Health Benefits and Insurance Division is responsible for providing life insurance and a variety of
health insurance plans to active and retired employees of the City of Boston as efficiently and economi-
cally as possible within the guidelines of MGLA Chapter 32B.

DESCRIPTION OF SERVICES

The Division’s health benefit program offers participating employees the option of enrolling in one of
four health maintenance organizations (HMOs), a traditional health insurance plan, or a managed care
plan. The life insurance program offers basic coverage of $5,000 term life insurance and optional in-
surance to a maximum of $74,000.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 3.5 $201,370
2. ORIENTATION AND EDUCATION 0.5 $18,285
3. BENEFITS SERVICES 9.0 $67,780,345
TOTAL DEPARTMENT 13.0 $68,000,000

This appropriation is broken down as follows: City expenses, $65,000,000; County expenses, $3,000,000.

AUTHORIZING STATUTES/ORDINANCES
Group Insurance Plan to Municipalities, MGLA c. 32B, s. 1-17

HEALTH BENEFITS AND INSURANCE DIVISION 1

jejoueujy o

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Ad\j0g 2

SS0IAYAS NOILVONdSA 8

PEN EL: NOILW.LNAIHO NOILVHLSININGY

YOLOSAYIC
AHL OL
INVLSISSV

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NOISIAIGD AONVENSNI GNV SLISANAG HL IVSAH

DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 364,290 419,586 415,248 423,216 7,968
0110. Emergency Employees 4,748 12,447 7,827 7,100 -727
0120. Overtime
0160. Unemployment Comp 1,866 2,423 6,625 6,300 -325
0170. Workmen's Comp
TOTAL PERSONAL SERVICES seea7j 0040 8 nd54456, EEN450700. 96456616 ewlpnedgiE
CONTRACTUAL SERVICES
0210. Communications 6,346 5,039 4,800 4,800
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 1,222 284 100 -100
0280. Transport of Persons 150 350
0290. Misc Contractual Svcs 32,170 26,622 2,000 2,000
TOTAL CONTRACTUAL SERVICES T-Sh Oe OR) en te!
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 13,813 10,680 11,800 11,800
0370. Clothing Allowance
0390. Misc Supp & Mat 60 1,600 900 -700
TOTAL SUPPLIES & MATERIALS seni 910 (9 ee men) 77) Se 1 3 A)) 505700. Lu nNS 700
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 50,066,743 56,839,346 62,850,000 67,543,884 4,693,884
TOTAL CURRENT CHGS & OBLIG 50,066,743 56,839,346 62,850,000 67,543,884 4,693,884
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,045
0590. Misc Equipment 158
TOTAL EQUIPMENT TS AIG, A TS ae ete ey a,
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER TRS Sp ROSE Sey OS Se, ae, rr oa |
GRAND TOTAL 50,492,393 57,316,995 63,300,000 68,000,000 4,700,000
HEALTH BENEFITS AND INSURANCE DIVISION

POSITION

H INS COOR
AHICR

PR ADM AST
SR AD AS
ADMIN ANL
HD CLK SEC
HEAD CLERK
S DA EN OP
CTX TS OP
TOTAL

GRADE

MM12
MMg
MM8
MM5

FILLED
V17/92

1.00
1.00
1.00
2.00
1.00

DEPARTMENT PERSONNEL

SALARY REQUIREMENTS
QUOTA SALARY
1.00 63,467
1.00 55,794
1.00 51,882
2.00 69,969
1.00 23,284
2.00 50,763
3.00 64,374
1.00 18,525
1.00 19,639
13.00 417,697

FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA
1.00
1.00
1.00
2.00
1.00
2.00
3.00
1.00
1.00
0.00 0 0.00 0 13.00
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 13.00
Total Working January 1, 1991: 16.0

HEALTH BENEFITS AND INSURANCE DIVISION

FY 93 TOTAL
SALARY

63,467
55,794
51,882
69,969
23,284
50,763
64,374
18,525

19,639

417,697

0
0
5,519
0

423,216

HISTORICAL EXPENDITURES

0 20 40 60 80
MILLIONS OF DOLLARS

PROGRAM BUDGET

ORIENTATION AND ADMINISTRATION 0.3%

EDUCATION
0.1%

BENEFIT SERVICES 99.6%

HEALTH BENEFITS AND INSURANCE DIVISION

PROGRAM SUMMARY BY OBJECT CODE

—_—_ ees
PROGRAM 1 PROGRAM 2 PROGRAM 3

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

ADMIN ORIENT & ED

174,770 18,285
7,100

181,870 18,285
4,800
2,000

6,800 0
11,800
900

12,700 0

0 0

201,370

HEALTH BENEFITS AND INSURANCE DIVISION

18,285

BENEF SVCS

230,161

6,300

236,461

67,543,884

67,780,345

TOTAL

423,216
7,100

6,300

436,616

4,800

2,000

6,800

11,800

900

12,700

67,543,884

68,000,000

PROGRAM 1. ADMINISTRATION

IRENE CARRINGTON, MANAGER ACCOUNT # 011-140-0148-HI01

PROGRAM MISSION
The Administration Program oversees the daily operation of the Division and provides administrative
support services to carry out the functions of the office.

¢ Performs monthly audits of 6 health plans.
¢ Responds to over 4,500 people per year in person and over 14,000 telephone calls per year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To audit monthly health insurance enrollment listings to Dollars saved through listing audits. $20,000.

identify cases of error and generate cost savings.

To compile a comprehensive monthly financial statement Monthly financial statements. | a
detailing status of health and life insurance plans.

HEALTH BENEFITS AND INSURANCE DIVISION 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93

PERSONAL SERVICES
0100. Permanent Employees 164,463 201,272 172,779 174,770 1,991
110. Emergency Employees 1,197 7,022 7,100 7,100
0120. Overtime
0160. Unemployment Comp 1,866 2,423
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 167,526 210,717 172,779 181,870 9,091
CONTRACTUAL SERVICES
0210. Communications 6,346 5,039 4,800 4,800
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 1,222 284 100 -100
0280. Transport of Persons 150 350
0290. Misc Contractual Svcs 32,054 6,657 1,500 2,000 500

TOTAL CONTRACTUAL SERVICES 39,772 12,330 6,400 6,800 400

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 13,314 9,933 11,300 11,800 500
0370. Clothing Allowance
0390. Misc Supp & Mat 60 1,600 900 -700

TOTAL SUPPLIES & MATERIALS 13,314 9,993 12,900 12,700 -200

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 9,601 1,419

-oeooeoeoeo e— eOeeeeeeeeeeeeeeeeeeeeeeeeee —Oeeeeeeeeeeeeeeeeeeeeee eeeeeeeeeeeeeeeeeeeee Oe

TOTAL CURRENT CHGS & OBLIG 9,601 1,419 fe) 0 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,045
0590. Misc Equipment 158

lO -—C( sl Orn ore —O———————————————————e Oe

TOTAL EQUIPMENT 1,045 158 fe) @) 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ML Le Ts i oa

_nnn—nn—— a

GRAND TOTAL 231,258 234,617 192,079 201,370 9,291

OOOO i'n iT eee -—

HEALTH BENEFITS AND INSURANCE DIVISION

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 417/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
H INS COOR MM12 1.00 1.00 63,467 1.00 63,467
AHICR MMg 1.00 1.00 55,794 1.00 55,794
SR AD AS MMS5 1.50 1.50 52,027 1.50 52,027
TOTAL 3.50 3.50 171,288 0.00 0 0.00 0 3.50 171,288
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 3,482

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 3,50 174,770

HEALTH BENEFITS AND INSURANCE DIVISION 9

PROGRAM 2. ORIENTATION AND EDUCATION

IRENE CARRINGTON, MANAGER ACCOUNT # 011-140-0148-HI02

PROGRAM MISSION
The Orientation and Education Program seeks to inform new and retiring employees of the health and
life insurance benefits available to them. This program also provides information and education to all
City employees concerning their insurance coverage, benefits, industry changes, and the effects of rele-
vant new legislation.

¢ Approximately 1,000 employees/retirees attend seminars and orientations per year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To update and educate active and retired employees with re- Orientations or seminars scheduled. 12.

spect to current insurance programs and changes in cov-

erage.

To distribute newsletters and benefit updates. Distributions of newsletter. 3.

10 HEALTH BENEFITS AND INSURANCE DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. ORIENTATION AND EDUCATION

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 93
RECOMMENDED

18,285

INC/DEC
92 vs 93

922

-250

FY 90 FY 91 FY 92
EXPENDITURE EXPENDITURE BUDGET
22,268 26,552 17,363
22,268 26,552 17,363
500

0 0 500

250

0) 0 250

0 0 0)

0 0 0

0 0 0
22,268 26,552 18,113

HEALTH BENEFITS AND INSURANCE DIVISION

PROGRAM PERSONNEL
PROGRAM 2. ORIENTATION AND EDUCATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
POSITION GRADE 4/17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA
SR AD AS MM5 0.50 0.50 17,942 0.50
TOTAL 0.50 0.50 17,942 0.00 0 ~0.00 0 ~~ 0.50

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 0.50

12 HEALTH BENEFITS AND INSURANCE DIVISION

FY 93 TOTAL
SALARY

PROGRAM 3. BENEFITS SERVICES

IRENE CARRINGTON, MANAGER ACCOUNT # 011-140-0148-HI04

PROGRAM MISSION

The Benefit Services Program provides health and life insurance coverage to eligible employees and re-
tirees under the guidelines of MGLA Chapter 32B. The program seeks to provide a varied selection of
coverage as efficiently and economically as possible.

¢ Provides health and life insurance coverage to approximately 18,000 active and 12,000 retired employ-
ees and their families.

¢ Processes approximately 1,800 applications during open enrollment period.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To establish a separate Medicare Part A group for eligible Group established. 1.
retirees.
To establish membership subgroups for major elements HMO bills on which subgroups ap- SE
within each HMO plan. pear by 6/30/93.
To arrange for all HMO plans to provide Wellness Pro- a Wellness Programs established. aE
grams at City Hall for all City employees, at no cost to
the City.
b Total annual participation. 300.

HEALTH BENEFITS AND INSURANCE DIVISION 13

PROGRAM HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees

FY 90
EXPENDITURE

177,559
3,551

FY 91
EXPENDITURE

191,762
5,425

PROGRAM 3. BENEFITS SERVICES

FY 92
BUDGET

225, 106
7,827

FY 93
RECOMMENDED

230,161

0120. Overtime

0160. Unemployment Comp 6,625 6,300 -325

0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES 116

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 499 747 250 -250
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS = 499 ””:=“‘i‘“a ia‘ iTS]: EDBQ Dn ue arnt ee

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT =! a) 0.) oe sO. Sian Oe ee 0 ee
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER aces “aP7 ) ey, 2 ae eh ea) | ae

GRAND TOTAL

181,110 197,187 239,558 236,461 -3,097

50,057,142 56,837,927 62,850,000 67,543,884 4,693,884

50,057,142 56,837,927 62,850,000 67,543,884

a_i
—_—_e_—_—_—_————— OO —————————eSET——™™ElE———EEE=“DOE=ELQE“Q“QODODDDOODHOES-—F—llCeCNNN

14 HEALTH BENEFITS AND INSURANCE DIVISION

POSITION

PR ADM AST
ADMIN ANL
HD CLK SEC
HEAD CLERK
S DA EN OP
CTX TS OP
TOTAL

GRADE

MM8
R14
R12
R11
RQ
R8

FILLED
91792

1.00
1.00

PROGRAM PERSONNEL
PROGRAM 38. BENEFITS SERVICES

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY

1.00 51,882
1.00 23,284

1.00 18,525
EEE NE ae I TE aca pcp all
9.00 228,467 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

HEALTH BENEFITS AND INSURANCE DIVISION

9.00

FY 93 TOTAL
SALARY

51,882
23,284
50,763
64,374
18,525
19,639

228,467

)
0
1,694
0

230,161

HEALTH BENEFITS AND INSURANCE
DIVISION

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

gency Manager

16 HEALTH BENEFITS AND INSURANCE DIVISION

SAG BOSTONIA.
GRE y

)

;

¥'s t
ars
MHS

INTERGOVERNMENTAL RELATIONS
DIVISION

= ‘HOWARD (ta) FEDERAL RELATIONS,

FRANCIS DOYLE, STATE RELATIONS,
ROBERT FINNERAN, CITY COUNCIL LIAISON ACCOUNT # 011-140-0150

DEPARTMENT MISSION

The Intergovernmental Relations Division coordinates the City’s relations with the federal, state, and
other local governments, seeking to foster constructive links between the City and these entities. The
Division keeps the Mayor informed on intergovernmental issues and assists him in representing the City’s
interests in these matters. In addition, the Division provides a liaison between the Administration and the
Boston City Council.

DESCRIPTION OF SERVICES

The Division tracks legislation and policy initiatives that concern the City directly, or urban and regional
affairs more generally. It arranges for testimony by the Mayor, or on behalf of the Mayor, at legislative
hearings of special concern. It maintains liaison with and coordinates the City’s participation in national,
state, and municipal organizations. The Division also seeks out federal and state grant opportunities.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. INTERGOVERNMENTAL RELATIONS 9.0 $610,400
TOTAL DEPARTMENT 9.0 $610,400

INTERGOVERNMENTAL RELATIONS DIVISION 1

DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS'CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 376,752 399,858 403,994 407,623 3,629
0110. Emergency Employees 3,596
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 376,752 403,454 403,994 407,623 3,629
CONTRACTUAL SERVICES
0210. Communications 7,338 6,479 5,600 6,300 700
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 384 740 2,100 1,820 -280
0280. Transport of Persons 3,973 5,998 1,000 1,000
0290. Misc Contractual Svcs 101,147 98,829 91,800 90,200 -1,600
TOTAL CONTRACTUAL SERVICES ~ 112842 112046 4100500 99320 ~-1,180

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 3,864 2,811 2,500 2,000 -500

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS — 9864 42811 2500 2.000 =

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges 97,784 96,747 103,406 101,457 -1,949
TOTAL CURRENT CHGS & OBLIG 97,784 96,747 103,406 101,457 -1,949
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT ey ae eR RESIST Ce PTCORGRC ST ASS

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Pn ewan ao Tier.

GRAND TOTAL 591,242 615,058 610,400 610,400 0

INTERGOVERNMENTAL RELATIONS DIVISION

POSITION

EXEC ASST
PR ADM AST
PR ADM AST
FED A COOR
CONTRACT M
MGMT ANLST
ADMIN ASST
HD ADM CLK
TOTAL

GRADE

MM10
MM10
MM8
MM7
MM5
MM5
R15
R13

FILLED
¥1782

2.00
1.00

DEPARTMENT PERSONNEL

SALARY REQUIREMENTS
QUOTA SALARY
2.00 120,867
1.00 60,434
1.00 39,793
1.00 47,389
1.00 39,418
1.00 39,418
1.00 32,275
1.00 26,529
9.00 406,123

FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00 0 0.00 0 9.00
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 9.00
Total Working January 1, 1991: 8.0

INTERGOVERNMENTAL RELATIONS DIVISION

FY 93 TOTAL
SALARY

120,867
60,434
39,793
47,389
39,418
39,418
32,275
26,529

406,123

HISTORICAL EXPENDITURES

200 300 400 500
THOUSANDS OF DOLLARS

INTERGOVERNMENTAL RELATIONS DIVISION

700

PROGRAM 1. INTERGOVERNMENTAL
RELATIONS

HOWARD LEIBOWITZ,
FRANCIS DOYLE,
ROBERT FINNERAN, MANAGERS ACCOUNT # 011-140-0150-IR01

PROGRAM MISSION

The Intergovernmental Relations Program monitors, analyzes, and advocates for legislation and policy
initiatives that concern the City directly, or urban and regional affairs more generally, on the federal, state
and local levels. Each unit of the Division maintains a liaison relationship with the appropriate legislative
and executive branches of government. Additionally, each unit is charged with the establishment and
maintenance of ongoing relationships with groups, organizations, and associations on behalf of the Mayor

and the City. The Division also seeks to identify grant opportunities for which the City is eligible.
¢ 3 major association memberships maintained.
¢ $71 million in grants awarded to Boston in FY91.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To monitor, analyze, and advocate on behalf of the City at a_ Federal legislation items monitored. 30.

the federal, state, and local levels of government.

b State legislation items submitted 750.
and monitored.

Cc City legislation items submitted 100.
and monitored.

To maintain ongoing relationships with the National Organization meetings attended. 100.
League of Cities, the U.S. Conference of Mayors, the

Massachusetts Municipal Association, and the Massa-

chusetts Mayors Association.

To arrange for testimony by the Mayor, or on behalf of the Testimonies by, or on behalf of, the the
Mayor, at appropriate legislative, regulatory, and public Mayor.
interest hearings.

To identify grant opportunities for the City and its depart- Grant opportunities identified. 120.
ments, and non-profit agencies.

INTERGOVERNMENTAL RELATIONS DIVISION 5

INTERGOVERNMENTAL RELATIONS
DIVISION

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

geficy Manager

INTERGOVERNMENTAL RELATIONS DIVISION 6

ie
BOSTONIA.
ag A.D.

OFFICE OF LABOR RELATIONS

CYNTHIA DENEHY, SUPERVISOR ACCOUNT # 011-140-0147

DEPARTMENT MISSION

The Office of Labor Relations serves as the City’s agent in all dealings with collective bargaining units,
and provides legal services in the area of labor relations and employment law.

DESCRIPTION OF SERVICES

The Office of Labor Relations represents City and County departments in all labor relations matters be-
fore state and federal courts, state agencies, and in various other forums. The Office negotiates and ad-
ministers collective bargaining agreements with 19 unions and 29 bargaining units covering 10,000
employees. Additionally, the Office advises City managers and supervisors on labor-management rela-
tions.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. LABOR RELATIONS 8.0 $348,080
TOTAL DEPARTMENT 8.0 $348,080

AUTHORIZING STATUTES/ORDINANCES
Duties of Supervisor of Labor Relations, CBC Ord. 5, s. 4

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93
PERSONAL SERVICES
0100. Permanent Employees 289,664 338,281 344,300 337,930 -6,370
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp 6,000 -6,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES my.289.664. 99338281 9850300 © 337,930 © -12,370
CONTRACTUAL SERVICES
0210. Communications 4,487 3,981 6,000 5,000 -1,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 2,160 952 1,500 1,500
0280. Transport of Persons 496 282
0290. Misc Contractual Svcs 44.518 38,930 6,000 1,700 -4,300
TOTAL CONTRACTUAL SERVICES Pie 66 1n a) ee 44145 een 3 5007 be 8200) menn-5 300

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 2,762 1,805 2,150 1,500 -650
0370. Clothing Allowance
0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS 2,762 1,805 2,150 1,500 -650
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 4,050 4,050
0490. Other Current Charges 2,929 1,778 450 450
TOTAL CURRENT CHGS & OBLIG 6,979 5.827 450 450 0
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT ees) icatrsy mma ME: 1) yar eae Sarna

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Mimsnin (tse tan (Sitters (tf s Gos heap) ee

GRAND TOTAL 351,066 390,058 366,400 348,080 -18,320

OFFICE OF LABOR RELATIONS 3

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DEPARTMENT PERSONNEL

QUOTA

0.00

SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 60,001
4.00 176,831
1.00 35,795
1.00 35,795
OO 00 ee eee eee
8.00 333,930 0.00 0 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

OFFICE OF LABOR RELATIONS

8.00

Sa, .O!. |

HISTORICAL EXPENDITURES

200 300
THOUSANDS OF DOLLARS

OFFICE OF LABOR RELATIONS

400

500

PROGRAM 1. LABOR RELATIONS

CYNTHIA DENEHY, MANAGER ACCOUNT # 011-140-0147-LRO01

PROGRAM MISSION

The Office of Labor Relations provides legal representation to the Mayor and City and County Depart-
ments on all matters of labor relations in court settings and in all contract negotiations with unions rep-
resenting City and County employees. The Office provides a forum for the timely resolution and/or
employer response to grievances filed under the various collective bargaining agreements covering City
and County employees. Additionally, the Office assists and advises City and County Departments in ad-
ministering and interpreting the various collective bargaining agreements and in matters of general labor
relations law.

* Negotiates and administers approximately 29 collective bargaining agreements with approximately 19
local unions, covering 11,000 employees.

¢ Handles an average of 300 grievance hearings and 350 administrative hearings annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To negotiate with unions representing City and County em- Number of negotiation sessions. 50.
ployees.
To provide training for, and ongoing communication with, a_ Percent of requests for advice ful- 80%.
management and supervisory personnel. filled within 24 hours.
b Percent of departments trained 100%.

within 6 wks. of contract execu-

tion.
To process grievances within five weeks. a_ Percent of hearings scheduled 100%.

within 3 wks. of filing.

b Percent of written decisions pre- 60%.
pared within 2 wks. of hearing.

To represent the City in all arbitrations, administrative and Percent of hours spent on major To be reported.
court proceedings involving labor relations. cases.
6 OFFICE OF LABOR RELATIONS

OFFICE OF LABOR RELATIONS

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Saar (eee 7 )

OFFICE OF LABOR RELATIONS 7

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MANAGEMENT INFORMATION
YSTEMS DIVISION

ALLAN STERN, DIRECTOR ACCOUNT # 011-140-0149

DEPARTMENT MISSION

The Management Information Systems (MIS) Division is responsible for the design, purchase, develop-
ment, and maintenance of information systems for the City of Boston. This includes acquisition of
hardware, software, and consultant services. The Division is also responsible for the enforcement of the
cable television license and oversight of the construction and operation of the cable system.

DESCRIPTION OF SERVICES

The Management Information Systems Division maintains and enhances the City’s computing capacity
to support ongoing City operations and to increase overall efficiency. It meets the hardware, software,
and consulting needs of departments, especially in the areas of major systems, office automation, and
telecommunications.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 6.0 $391,810
2. MAJOR SYSTEMS 54.0 $3,298,580
3. PLANNING AND ANALYSIS 1.0 $45,800
4. OFFICE AUTOMATION 15.0 $1,459,055
5. TELECOMMUNICATIONS 6.0 $580, 780
6. CABLE 4.0 $224,050
TOTAL DEPARTMENT 86.0 $6,000,075

MANAGEMENT INFORMATION SYSTEMS DIVISION 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 3 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 3,410,849 3,552,562 3,555,387 3,609,880 54,493
0110. Emergency Employees 174,914 190,363 130,420 186,450 56,030
0120. Overtime 38,102 30,886 22,360 27,650 5,290
0160. Unemployment Comp 12,931 4,267 6,000 6,000
0170. Workmen's Comp 30,582 42,649 15,000 17,000 2,000
TOTAL PERSONAL SERVICES 3,667,378 3,820,727 3,729,167 3,846,980 117,813
CONTRACTUAL SERVICES
0210. Communications 49,641 61,930 43,200 55,300 12,100
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 701,919 501,723 484,090 525,050 40,960
0280. Transport of Persons
0290. Misc Contractual Svcs 492,724 565,532 147,030 172,000 24,970
TOTAL CONTRACTUAL SERVICES 4.244.284 1,129.185 674320 752350 78,030
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 82,258 72,609 25,100 75,500 50,400
0370. Clothing Allowance
0390. Misc Supp & Mat 121,271 127,669 46,000 94,300 48,300
TOTAL SUPPLIES & MATERIALS pmo03 520 MOOD 7B MITAI00. “G69.800 ©) eL9BI700
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 1,703,388 1,701,601 1,554,150 560,545 -993,605
0490. Other Current Charges 875,148 903,361 501,000 635,900 134,900
TOTAL CURRENT CHGS & OBLIG 2,578,536 2,604,962 2,055,150 1,196,445 ——_-858,705
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 958 1,000 1,000
0590. Misc Equipment 250,276 608,473 29,000 33,500 4,500
TOTAL EQUIPMENT 250,276 609,432 29,000 34,500 5,500
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ie mimes (ave i Gr 9 Seige = ale a
GRAND TOTAL 7,944,003 8,364,583 6,558,737 6,000,075 558,662
MANAGEMENT INFORMATION SYSTEMS DIVISION

POSITION

EX AS MIS
DP SRV DIR

P DP SA-DP
DP PRJ MGR
EX AS ASN
SRDPSA
DIR/PL DEV
PR ADM AST
SR ADM ANL
SRDPSA
SR EMP DEV
M DA PROC
DP SYS AN
MGR DP

SPV PAYRLS
MG SM OPRN
SR AD ASST
AST MANAGR
DP COORD
EDP IN/OUT
DP EQUIP T
MGMT ANLYS
SSMOVS
SR PROGRMR
OFF AP MNT
SPV STMO
SR COMP OP
ASST SUPVR
COMP OPER
TOTAL

DEPARTMENT PERSONNEL

FILLED SALARY REQUIREMENTS
¥1792 QUOTA SALARY

1.00 1.00 73,320
1.00 1.00 64,200
5.00 5.00 321,000
2.00 2.00 117,800
1.00 1.00 60,430
7.00 7.00 413,130
1.00 1.00 44,450
2.00 2.00 103,370
2.00 2.00 84,780
10.00 10.00 517,990
1.00 50,640

1.00 1.00 47,390
8.00 8.00 322,960
2.00 2.00 86,080
1.00 1.00 43,040
1.00 1.00 39,420
2.00 2.00 73,640
7.00 7.00 248,170
1.00 1.00 29,150
1.00 1.00 35,795
7.00 7.00 223,410
1.00 1.00 31,250
1.00 1.00 32,280
1.00 1.00 32,280

87.00 88.00 3,639,475

FYS3 DELETIONS FY $3 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS 2.00

FY 93 TOTAL REQUEST ~ 86.00

Total Working January 1, 1991: 90.0

MANAGEMENT INFORMATION SYSTEMS DIVISION

FY 93 TOTAL
SALARY

73,320
64,200
321,000
117,800
60,430
413,130
44,450
103,370
84,780
517,990
50,640
47,390
322,960
86,080
43,040
39,420
73,640
248,170
29,150
35,795
223,410
31,250
32,280
32,280
28,690
171,130
204,640
72,490
66,550
3,639,475

8,350

48,490
86,435
3,609,880

HISTORICAL EXPENDITURES

MILLIONS OF DOLLARS

PROGRAM BUDGET

TELECOMMUNICATIONS

9.7%
CABLE 3.7% , : OFFICE AUTOMATION
ADMINISTRATION ‘a 24.3%

6.5%

MAJOR SYSTEMS 55.0%

MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 PROGRAM 4
GROUPS/CLASSES ADMIN MAJOR SYSTS PLAN & ANLYS OFC AUTOMAT
PERSONAL SERVICES
0100. Permanent Employees 307,580 2,252,000 44,450 545,010
0110. Emergency Employees 26,530 159,920
0120. Overtime 8,120 12,560
0160. Unemployment Comp 6,000
0170. Workmen's Comp 17,000
TOTAL PERSONAL SERVICES 351,110 2,260,120 44,450 723,490
CONTRACTUAL SERVICES
0210. Communications 20,000 1,500 1,500
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 1,000 359,050 137,000
0280. Transport of Persons
0290. Misc Contractual Svcs 9,000 2,000
TOTAL CONTRACTUAL SERVICES 30,000 360,550 , =O. 440man
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 6,000 66,000 500 2,000
0370. Clothing Allowance
0390. Misc Supp & Mat 1,500 41,300 500 34,500
TOTAL SUPPLIES & MATERIALS 7,500 107,300 1,000 36,500
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 84,610 471,565
0470. Indemnification
0490. Other Current Charges 1,200 483,000 350 75,500
TOTAL CURRENT CHGS & OBLIG 1,200 567,610 350 547,065
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,000
0590. Misc Equipment 1,000 3,000 11,500
TOTAL EQUIPMENT T2000, “gs00 BP O° ae
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ay = Ot, \ esa O ee 0.) a ee
GRAND TOTAL 391,810 3,298,580 45,800 1,459,055

MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 5 PROGRAM 6 TOTAL
GROUPS/CLASSES TELECOMM CABLE
PERSONAL SERVICES
0100. Permanent Employees 260,010 200,830 3,609,880
0110. Emergency Employees 186,450
0120. Overtime 6,970 27,650
0160. Unemployment Comp 6,000
0170. Workmen's Comp 17,000
TOTAL PERSONAL SERVICES ~ 966,980 200,830 3,846,980
CONTRACTUAL SERVICES
0210. Communications 31,300 1,000 55,300
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 20,000 8,000 525,050
0280. Transport of Persons
0290. Misc Contractual Svcs 160,000 1,000 172,000
TOTAL CONTRACTUAL SERVICES 211,300 10,000 752.350
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 500 500 75,500
0370. Clothing Allowance
0390. Misc Supp & Mat 8,500 8,000 94,300
TOTAL SUPPLIES & MATERIALS 9,000 8,500 169,800
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 4,370 560,545
0470. Indemnification
0490. Other Current Charges 75,500 350 635,900
TOTAL CURRENT CHGS & OBLIG mien 75 500 ann At 200 11106445
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,000
0590. Misc Equipment 18,000 33,500
TOTAL EQUIPMENT 18,000 0 34,500
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 0 0 0
GRAND TOTAL ~ §80,780 224,050 —~«6,000,075
MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM 1. ADMINISTRATION

MARIE DONOVAN, MANAGER ACCOUNT # 011-140-0149-Ml01

PROGRAM MISSION

The Administration Program provides support and services to the Division’s five operating programs.
This includes contract processing, financial and personnel paper work, monitoring budgets and expendi-
tures, and providing tracking and summary reports for use by management. The program also maintains
supplies, and provides reproduction services and other administrative support for these programs.

¢ Maintains 45 department service contracts (software license, hardware repair, maintenance).

¢ Processes approximately 700 invoices for vendor payments annually.

¢ Handles approximately 200 departmental computer and telecommunication requests.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
nn LEE EEEE ESSE!
To improve processing time for financial documents. Avg. days processing time. he
LEE EEE ESSE EET
To expedite all computer and telecommunication equip- Avg. days processing time. pe

ment purchase requests from City departments through

proper channels.

8 MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM HISTORY BY OBJECT CODE

GROUPSICLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medica!, Dental, Etc
0360. Office Supp & Mat
0370. Clothing Allowance
0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 1. ADMINISTRATION

FY 90 FY 91
EXPENDITURE EXPENDITURE
190,885 287,721
12,604 45,210
12,931 2,478
29,394 37,276
245,814 372,685
15,152 14,602
24,753 20,115
39,905 34,717
5,001 5,474

245
5,246 5,474
10,267

3,276
3,276 10,267
958
267
0 1,225
0 0
294,241 424,369

FY 92
BUDGET

308,800

25,110

348,910

16,200

MANAGEMENT INFORMATION SYSTEMS DIVISION

FY 93
RECOMMENDED

307,580
26,530

POSITION

EX AS MIS
DP SRV DIR
SRDPSA
PR ADM AST
AST MANAGR
DP EQUIP T
TOTAL

GRADE

MM14
MM11
MM10
MM8
MM4
R15

FILLED
¥1792

1.00
1.00

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

QUOTA

ae ES Li a KS ae

SALARY REQUIREMENTS
QUOTA SALARY
1.00 73,320
1.00 64,200
1.00 50,550
1.00 51,490
1.00 33,960
1.00 32,280
6.00 305,800

FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY
0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

MANAGEMENT INFORMATION SYSTEMS DIVISION

FY 93 TOTAL
SALARY

73,320
64,200
50,550
51,490
33,960
32,280

305,800

0
0
1,780
0

307,580

PROGRAM 2. MAJOR SYSTEMS

JOSEPH PIERCE, MANAGER ACCOUNT # 011-140-0149-MI02

PROGRAM MISSION

The Major Systems Program is responsible for the development and implementation of any new systems
required by the City on the mainframe, and for the maintenance and enhancement of all existing systems.
Other responsibilities include keeping abreast of new technologies in the computer industry to determine
the most effective and efficient use of City resources, and upgrading computer processing power when
necessary.

* Manages the mainframe computer 7 days a week, 24 hours a day.

¢ Manages approximately 15 major systems applications (e.g. Auditing System, Tax Accounting, Police
Incident Reports).

¢ Manages 90 subsystem applications (e.g. Excise Tax, Licensing Unit, Firearms Unit).
¢ Approximately 10,000 departmental programs developed.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To support all ongoing systems and activities that are part Service requests responded to. 1,500.

of the City’s continuing operations including payroll,
personnel, and LGFS systems.

To develop new system applications to assist departments New applications. zi
in their daily operations.
To maintain a high quality mainframe computing environ- Hrs. downtime for mainframe com- 200.
ment for all City users on a 24 hours, 7 days a week puter.
schedule.
To upgrade the capabilities and features of the mainframe a_ City security package upgrades. ii
systems.

b Operation system upgrades. a

Cc Network control program upgrades. 2

MANAGEMENT INFORMATION SYSTEMS DIVISION 11

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. MAJOR SYSTEMS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 2,242,506 2,289,753 2,159,460 2,252,000 92,540
0110. Emergency Employees 12,165
0120. Overtime 21,076 9,785 13,770 8,120 -5,650
0160. Unemployment Comp
0170. Workmen's Comp 1,188 5 3ia
TOTAL PERSONAL SERVICES 2,276,935 2,304,911 2,173,230 2,260, 120 86,890
CONTRACTUAL SERVICES
0210. Communications 7,053 1,594 2,000 1,500 -500
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bidg & Struct
0270. Repairs & Serv Equip 583,690 376,800 346, 100 359,050 12,950
0280. Transport of Persons
0290. Misc Contractual Svcs 137,140 1,485
TOTAL CONTRACTUAL SERVICES 722,483 379,879 348, 100 360,550 12,450
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 71,869 59,721 19,000 66,000 47,000
0370. Clothing Allowance
0390. Misc Supp & Mat 65,474 21,176 24,600 41,300 16,700
TOTAL SUPPLIES & MATERIALS 437,343 #«4$80897 43,600 107,300 ~~ meaeene
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 1,175,886 1,173,608 1,151,700 84,610 -1,067,090
0490. Other Current Charges 561,815 675,950 421,200 483,000 61,800
TOTAL CURRENT CHGS & OBLIG (4.737.701) 4.849.558. | 1,572,900. 9 | 567,610. 21005 mam
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 1,443 61,970 5,500 3,000 -2,500
TOTAL EQUIPMENT 1,443 61,970 5,500 3,000 -2,500
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER MET ere Tre nace eer Nae
GRAND TOTAL 4,875,905 4,677,214 4,143,330 3,298,580 844,750

12 MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM PERSONNEL
PROGRAM 2. MAJOR SYSTEMS

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 1792 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
P DP SA-DP MM11 5.00 5.00 321,000 5.00 321,000
SRDPSA MM10 5.00 5.00 302,150 5.00 302,150
SRDPSA MM8 8.00 8.00 414,430 8.00 414,430
M DA PROC MM7 1.00 1.00 47,390 1.00 47,390
DP SYS AN MM6 3.00 3.00 126,750 3.00 126,750
MGR DP MM6 2.00 2.00 86,080 2.00 86,080
SPV PAYRLS MM6 1.00 ¥ 22:00 43,040 1.00 43,040
MG SM OPRN MM5 1 Obals 11.00 39,420 1.00 39,420
SR AD ASST MM5 3,00 mam.00 39,420 1.00 39,420
AST MANAGR MM4 5.00 5.00 178,980 5.00 178,980
DP EQUIP T R15 3.00 3.00 96,830 3.00 96,830
MGMT ANLYS R15 1.00 1.00 31,250 1.00 31,250
SSMOVS R15 1.00 1.00 32,280 1.00 32,280
SR PROGRMR R15 1.00 1.00 32,280 1.00 32,280
OFF AP MNT R14 7/000 1eet00 28,690 1.00 28,690
SPV STMO R14 5.00 5.00 142,440 5.00 142,440
SR COMP OP R13 7.00 7.00 178,110 7.00 178,110
ASST SUPVR R11 3.00 3.00 72,490 3.00 72,490
TOTAL 54.00 54.00 2,213,030 0.00 0 0.00 0 54.00 2,213,030
PLUS: DIFFERENTIAL PAYMENTS 6,260

COLLECTIVE BARGAINING 0

OTHER 32,710

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 54.00 2,252,000

MANAGEMENT INFORMATION SYSTEMS DIVISION 13

PROGRAM 3. PLANNING AND ANALYSIS

DAWN FOSTER, MANAGER ACCOUNT # 011-140-0149-MI03

PROGRAM MISSION

The Planning and Analysis Program manages the analysis of user agency information to respond to agen-
cy management needs, and makes recommendations on application design, acquisition planning, staff
training, and statistical analysis. The program also maintains internal project management systems to en-
sure quality control of MIS service delivery.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To produce departmental needs analyses. Departmental needs analyses. ae

To carry out special projects such as statistical analyses of Projects. i

user data or requests for proposal documents.

To maintain and support internal project management sys- Pct. of systems completed on time. 100%.
tem.

—

4 MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. PLANNING AND ANALYSIS

FY 90

GROUPS/CLASSES EXPENDITURE
PERSONAL SERVICES

0100. Permanent Employees 124,016

0110. Emergency Employees
0120. Overtime

0160. Unemployment Comp
0170. Workmen's Comp

FY 91
EXPENDITURE

40,093

FY 92
BUDGET

42,800

FY 33
RECOMMENDED

44,450

TOTAL PERSONAL SERVICES 124.016

CONTRACTUAL SERVICES
0210. Communications
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bidg & Struct
0270. Repairs & Serv Equip
0280. Transport of Persons

0290. Misc Contractual Svcs 97,750
TOTAL CONTRACTUAL SERVICES 97,750
SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat

0370. Clothing Allowance

0390. Misc Supp & Mat 487

281,703

TOTAL SUPPLIES & MATERIALS 487
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges

TOTAL CURRENT CHGS & OBLIG 0
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment

TOTAL EQUIPMENT 0
OTHER
0600. Specia! Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural

i e-eeee

TOTAL OTHER 0

GRAND TOTAL 222.253

MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM PERSONNEL
PROGRAM 3. PLANNING AND ANALYSIS

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE W172 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
DIR/PL DEV MM8 1.00 1.00 44,450 1.00 44,450
TOTAL 1.00 1.00 44,450 0.00 0 0.00 0 1.00 44,450
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 0

MINUS: SALARY SAVINGS 0.00 )

FY 93 TOTAL REQUEST 1.00 44,450

16 MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM 4. OFFICE AUTOMATION

MICHAEL T. HERNON, MANAGER ACCOUNT # 011-140-0149-MI04

PROGRAM MISSION

The Office Automation Program develops, implements, and maintains office automation systems
throughout City government. This includes hardware procurement, software development, support, and
training for all City employees. The Office Automation Program is also responsible for a personal com-
puter (PC) laboratory which develops specialized departmental software, and supports departments in the
use of desktop publishing.

* Maintains 12 minicomputers.

¢ Oversees approximately 1,000 PC’s.

¢ Produces and distributes newsletter.

¢ 13% LAN-based systems; 87% Wang-based system to be converted.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To maintain City’s current users’ capability in computer a_ Percent reduction in downtime. 10%.
equipment.

b PC operating systems upgraded to 100.

DOS 5.0.

To improve the Police Department’s information manage- Districts connected to central com- 4,
ment capability. puter systems.

MANAGEMENT INFORMATION SYSTEMS DIVISION 17

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 4. OFFICE AUTOMATION

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

90
EXPENDITURE

447,772
150,145
17,026

102,366

127,603

521,606
154,292

675,898

207,813

FY 91

EXPENDITURE

451,595
145,153
20,179

616,927

1,860

517,286
151,913

BUDGET

595,068
105,310
4,530

704,908

2,000

106,890

118,890

ee eel
——eooooarerere eee

MANAGEMENT INFORMATION SYSTEMS DIVISION

RECOMMENDED

545,010
159,920
12,560

723,490

1,500

a —E—E———

140,500

||| LS

= RH ——————

——eS OO O—————————————————— Sr ————_—_—_———————

===

ed
——a—aeaeaeaesesSS= ee

POSITION

DP PRJ MGR
SRDPSA
SR EMP DEV
DP SYS AN
AST MANAGR
DP COORD
EDP IN/OUT
DP EQUIP T
SPV STMO
SR COMP OP
COMP OPER
TOTAL

GRADE

MM10

MM8
MM8
MM6
MM4
MM4

FILLED
W172

2.00
1.00

PROGRAM PERSONNEL
PROGRAM 4. OFFICE AUTOMATION

QUOTA

2.00
1.00
1.00
2.00
1.00
1.00

SALARY REQUIREMENTS
QUOTA SALARY
2.00 117,800
1.00 51,880
1.00 50,640
2.00 86,080
1.00 35,230
1.00 29,150
1.00 35,795
3.00 94,300
1.00 28,690
1.00 26,530
3.00 66,550
17.00 622,645

FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY
0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

MANAGEMENT INFORMATION SYSTEMS DIVISION

15.00

FY 93 TOTAL
SALARY

117,800
51,880
50,640
86,080
35,230
29,150
35,795
94,300
28,690
26,530
66,550

622,645

2,090
0
6,710
86,435

545,010

PROGRAM 5. TELECOMMUNICATIONS

ALBERT WALLACE, MANAGER ACCOUNT # 011-140-0149-MIl05

PROGRAM MISSION

The Telecommunication Program is responsible for providing City-wide coordination of various ac-
tivities in the field of telecommunications. The program provides improved services in voice, data, radio,
and other transmission systems and is responsible for the analysis of the overall effectiveness of new and
existing telecommunication systems utilized by various departments throughout the City.

¢ Over 2,000 trouble calls tracked and cleared within a 20 hour cycle time.

¢ 75 telecommunication systems installed and/or upgraded.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To improve telecommunication service and reduce costs. a_ Percent reduction in system char- 10%.
ges.
b Estimated savings. $450,000.
C Percent reduction in message units 7%.

and toll charges.

To centrally maintain the City of Boston Intellipath phone a_ Installed and disconnected lines re- 123;
system. quested by departments.
b Repairs/changes. 1,200.
c Days to complete department al- Bp
location of use charges after
receipt of bill.

20 MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 5. TELECOMMUNICATIONS

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

170,434

FY 91
EXPENDITURE

233,277

923

FY 92
BUDGET

251,524

FYS3
RECOMMENDED

260,010

6,970

a —

147

183,450

1,995

239,057

261,584

21,000

6,000

130,000

266,980

31,300

282,456

157,000

211,300

MANAGEMENT INFORMATION SYSTEMS DIVISION

POSITION

SRDPSA
SRDPSA
DP SYS AN

SR AD ASST

TOTAL

GRADE

PROGRAM PERSONNEL
PROGRAM 5. TELECOMMUNICATIONS

QUOTA

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
41782 QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 1.00 60,430
100 1.00 51,680
3.00 3.00 110,130
OE OO ee ee eee
6.00 6.00 256,460 0.00 0 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

MANAGEMENT INFORMATION SYSTEMS DIVISION

6.00

FY 93 TOTAL
SALARY

60,430
51,680
110,130
34,220

256,460

0
0
3,550
0

260,010

PROGRAM 6. CABLE

THOMAS P. COHAN, MANAGER ACCOUNT # 011-140-0149-MI06

PROGRAM MISSION
The Cable Program is responsible for enforcing the cable television license and over-seeing the construc-
tion and operation of the cable system. It is also responsible for all programming on the Municipal Chan-
nel and development of municipal utilization of the Public Institutional Network (PIN).

¢ Produces and cablecasts on Municipal Channel 24 hrs. a day, 7 days a week.

¢ Produces programming for Boston Public Schools on a daily basis.

¢ 102,000 City of Boston households subscribe to cable system.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To enforce license requirements. a Public hearing. i

b Cable operator performance evalua- i

tion by 3/1/93.

To produce video programming for City departments for Departments served. ve
use on the City Municipal Channel.
To program the Municipal Channel with a diverse mix of Hrs./wk. of programming. O27.

programming aimed at informing Boston residents
about City services.

MANAGEMENT INFORMATION SYSTEMS DIVISION 23

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 6. CABLE

FY 90 FY 91 FY 92 FY 93
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
a a a oe re a Se ee

PERSONAL SERVICES

0100. Permanent Employees 235,236 250,123 197,735 200,830 3,095

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp 1,789

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 235,236 251,912 197,735 200,830 3,095

CONTRACTUAL SERVICES

0210. Communications 3,357 2,470 2,000 1,000 -1,000

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 15,716 16,780 8,000 8,000

0280. Transport of Persons

0290. Misc Contractual Svcs 26,322 20,136 1,000 1,000

TOTAL CONTRACTUAL SERVICES 45,395 39,386 10,000 10,000 fe)

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 2,686 2,471 500 500
0370. Clothing Allowance
0390. Misc Supp & Mat 17,833 9,673 3,000 8,000 5,000

—_—_—_——— eee

TOTAL SUPPLIES & MATERIALS 20,519 12,144 3,000 8,500 5,500
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 5,896 440 4,600 4,370 -230
0490. Other Current Charges 1,796 2,178 500 350 -150

TOTAL CURRENT CHGS & OBLIG 7,692 2,618 5,100 4720 -380

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 25,163 15,226

TOTAL EQUIPMENT 5 163 15,226 0 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Pe fo Te al ae on ae ere icae

GRAND TOTAL 334,005 321,286 215,835 224,050 8,215

Oooo
—_—_— i i OOS ————O—™E™TT SS FOC ll“

24 MANAGEMENT INFORMATION SYSTEMS DIVISION

PROGRAM PERSONNEL
PROGRAM 6. CABLE

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS FY 93 TOTAL

POSITION GRADE ¥1792 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
EX AS ASN MM10 1.00 1.00 60,430 1.00 60,430
PR ADM AST MM8 1.00 1.00 51,880 1.00 51,880
SR ADM ANL MMs 2.00 2.00 84,780 2.00 84,780
TOTAL 4.00 4.00 197,090 0.00 0 0.00 0 4.00 197,090
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 3,740

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST ~ 4.00 200,830

MANAGEMENT INFORMATION SYSTEMS DIVISION 25

MANAGEMENT INFORMATION
SYSTEMS DIVISION

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Ageficy er

26 MANAGEMENT INFORMATION SYSTEMS DIVISION

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MINORITY AND WOMEN BUSINESS
ENTERPRISE OFFICE

IWexeee DIRECTOR ACCOUNT # 011-140-0156

DEPARTMENT MISSION

The mission of the Minority and Women Business Enterprise Office is to encourage, assist, and provide
the maximum opportunity for minority and women-owned businesses to participate in the City’s contract-
ing arena by assisting the City and its departments to increase both the number of minority and women
businesses that receive City contracts, and the amount of contractual dollars awarded to those businesses.

DESCRIPTION OF SERVICES

The Minority and Women Business Enterprise Office works with City departments to promote and af-
firmatively market contract opportunities for minority and women-owned businesses in the areas of con-
struction, goods, and services. City ordinance requires that the City award a minimum of 15% of its
construction contracts and contracts for goods and services to minority businesses and 5% to women-
owned businesses. The Office provides outreach to minority and women-owned businesses and assis-
tance to City departments. It also monitors the performance of City departments and produces quarterly
and annual performance reports. Finally, the Office initiates any necessary enforcement procedures to
ensure the achievement of the City’s targets.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. MINORITY AND WOMEN BUSINESS 5.0 $200,664
TOTAL DEPARTMENT 5.0 $200,664

AUTHORIZING STATUTES/ORDINANCES
Establishment, Ord. 1987, c. 14

MINORITY AND WOMEN BUSINESS ENTERPRISE OFFICE 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 33 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93

PERSONAL SERVICES
0100. Permanent Employees 149,545 194,508 190,525 192,449 1,924
0110. Emergency Employees 4,688 10,000 -10,000
0120. Overtime
0160. Unemployment Comp 6,578 4,606 7,000 -7,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES eee 56193 en 203 8021) 207.5250) en192°449 | Seent5 (076
CONTRACTUAL SERVICES
0210. Communications 2,601 3,214 2,000 2,500 500
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 200 450 250
0280. Transport of Persons 724 43
0290. Misc Contractual Svcs 5,903 4,144 500 1,640 1,140

TOTAL CONTRACTUAL SERVICES 9 228 7.401 2 700 4,590 1,890

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 2127 3,514 500 2,415 1,915
0370. Clothing Allowance
0390. Misc Supp & Mat 535 535

TOTAL SUPPLIES & MATERIALS 2.127 3,514 500 2,950 2,450

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 3,000
0490. Other Current Charges 1,510 669 500 675 175

TOTAL CURRENT CHGS & OBLIG 4,510 669 500 675 175

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 900

TOTAL EQUIPMENT 900 0 0 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER MUM Ee (eh ke OL Leen... ake wo

GRAND TOTAL 172,888 215,386 211,225 200,664 10,561

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MINORITY AND WOMEN BUSINESS ENTERPRISE OFFICE 3

DEPARTMENT PERSONNEL

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS FY 93 TOTAL
POSITION GRADE 4/1782 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
EXEC ASST MM12 1.00 1.00 64,279 1.00 64,279
PR ADM AST MM8 1.00 1.00 44,451 1.00 44,451
SR ADM ANL MM6 7.004.068 1.00 35,328 1.00 35,328
ADMIN ASST R16 1.00 1.00 27,056 1.00 27,056
HD ADM CLK R13 1.00 1.00 20,359 1.00 20,359
TOTAL 5.00 5.00 191,473 0.00 0 0.00 0 5.00 191,473
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING )
OTHER 976
MINUS: SALARY SAVINGS 0.00 0
FY 93 TOTAL REQUEST ~ §.00 192,449

Total Working January 1, 1991: 6.0

4 MINORITY AND WOMEN BUSINESS ENTERPRISE OFFICE

a7 rm <

HISTORICAL EXPENDITURES

150
THOUSANDS OF DOLLARS

PROGRAM BUDGET

MINORITY AND WOMEN BUSINESS ENTERPRISE OFFICE

PROGRAM 1. MINORITY AND WOMEN
BUSINESS

JOSEPH E. WASHINGTON, MANAGER ACCOUNT # 011-140-0156-MW01

PROGRAM MISSION

The mission of the Minority and Women Business Program is to encourage, assist, and provide the max-
imum opportunity for minority and women-owned businesses to participate in the City’s contracting
arena. The program assists the City and its departments to increase both the number of minority and
women businesses that receive City contracts, and the amount of contractual dollars awarded to those
businesses.

* M/WBE contracts totaled 14% of the overall $171.6 million in FY91 City contracts.

* The M/WBE Office provides information or referrals to approximately 8-10 telephone callers daily
and handles 100 departmental inquiries.

* 1,000 copies of a directory of certified firms are published annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To report on the City’s progress in complying with the a Pct. of eligible contract dollars 15%.
M/WBE Executive Order and Ordinance. awarded to MBEs.

b Pct. of eligible contract dollars 5%.

awarded to WBEs.

Snares
To conduct an M/WBE educational outreach program with a Office brochures distributed/mo. 10.
the business community.

b Trade fairs. 2

C Presentations made. 6.
To monitor individual departmental compliance with the Departmental implementation plans. 50.
M/WBE Executive Order and Ordinance.
To certify businesses as being owned, controlled, and Businesses certified/recertified. 100.

managed by minorities and/or women.

MINORITY AND WOMEN BUSINESS ENTERPRISE OFFICE

MINORITY AND WOMEN BUSINESS
ENTERPRISE OFFICE

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency/Manager

MINORITY AND WOMEN BUSINESS ENTERPRISE OFFICE 7

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OFFICE OF PERSONNEL
MANAGEMENT

2 a

ROSCOE MORRIS, DIRECTOR ACCOUNT # 011-140-0142

DEPARTMENT MISSION

The Office of Personnel Management’s (OPM) mission is to provide personnel services to all City de-
partments. Through OPM, departments are provided with management systems with which to hire, clas-
sify, compensate, and promote employees, pursue good labor relations, provide unemployment benefits
and, in each process, have access to relevant records. OPM also carries out a variety of training and as-
sistance programs to encourage and enhance human resource management in the City of Boston.

DESCRIPTION OF SERVICES

The Office of Personnel Management provides all City departments with management systems to hire,
classify, and compensate personnel. The Office pursues good labor relations and arranges for employ-
ment benefits. OPM conducts recruitment and affirmative action programs, and provides City employees
access to continuing education benefits. The Office operates the City’s employee assistance program and
conducts a wide range of training and development programs. OPM also oversees the City’s Managing
Attendance program.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION AND TRAINING 10.0 $562,024
2. EMPLOYEE ASSISTANCE 2.0 $81,545
3. CLASSIFICATION AND COMPENSATION 1.0 $54,610
4. AFFIRMATIVE ACTION 0.5 $28,535
5. PERSONNEL SYSTEMS 7.0 $298,365
6. RECRUITMENT 0.5 $28,535
7. UNEMPLOYMENT COMPENSATION 3.0 $0
TOTAL DEPARTMENT 24.0 $1,053,614

AUTHORIZING STATUTES/ORDINANCES
Civil Service, MGLA c. 31, as amended
Collective Bargaining, CBC St. 6, s. 202
Compensation of Employees; CBC St. 4, s. 12; CBC Ord. 5, s. 112
Employees Subject to Civil Service Laws, CBC St. 5, s. 110
Duties of Supervisor of Personnel, CBC Ord. 5, s.6
County Employees Salary Classification, MGLA c. 35, s. 56

OFFICE OF PERSONNEL MANAGEMENT 1

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DEPARTMENT HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

1,448,285
2,666

FY 91
EXPENDITURE

1,407,341
825

FY 92
BUDGET

1,047,251

FY 93
RECOMMENDED

956,629

1,458,565

31,363

4,870

118,035

1,426,322

27,675

1,057,751

19,000

956,629

20,000

-101,122

1,000

154,268

229

123,235

285

OFFICE OF PERSONNEL MANAGEMENT

POSITION

SUPV PERS

A SPV PSNL
PR ADM AST
EXEC ASST

P PSNL ANL
PR ADM AST
TRAINING C
PR ADM AST
SP CLMS AG
ALCH COORD
EMPL DEV C
SR AD ASST
ADMIN SEC
ALCH COORD
PRSNL ASST
SCL INVTG
HEAD CLERK
CENTREX OP
TOTAL

GRADE

MM14
MM12
MMg
MMg
MM9
MMg
MM8
MM8
MM7
MM6
MM6
MM3

FILLED
¥1792

1.00
1.00
1.00
1.00
1.00

DEPARTMENT PERSONNEL

QUOTA

1.00
1.00
1.00
1.00
1.00

SALARY REQUIREMENTS
QUOTA SALARY
1.00 60,000
1.00 73,602
1.00 66,670
1.00 55,800
1.00 53,340
1.00 55,800
1.00 55,800
1.00 51,510
1.00 51,890
1.00 44,905
3.00 129,123
2.00 86,415
2.00 51,945
1.00 34,910
4.00 138,940
1.00 28,700
1.00 24,530
1.00 21,810
25.00 1,085,690

FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY
0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

OFFICE OF PERSONNEL MANAGEMENT

FY 93 TOTAL
SALARY

60,000
73,602
66,670
55,800
53,340
55,800
55,800
51,510
51,890
44,905
129,123
86,415
51,945
34,910
138,940
28,700
24,530

21,810

1,085,690

0
20,120
149,181

956,629

HISTORICAL EXPENDITURES

MILLIONS OF DOLLARS

PROGRAM BUDGET

RECRUITMENT 2.7%
PERSONNEL SYSTEMS

AFFIRMATIVE
ACTION
2.7%

CLASSIFICATION
— AND
COMPENSATION
5.2%

ADMINISTRATION
53.3% EMPLOYEE ASSISTANCE
7.7%

OFFICE OF PERSONNEL MANAGEMENT

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 PROGRAM 4 PROGRAM 5
GROUPS/CLASSES ADMIN/TRNG EMPLASSIST | CLASS&COMP AFFIRM ACTN PERS SYS

PERSONAL SERVICES
0100. Permanent Employees 465,039 81,545 54,610 28,535 298,365
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES ~ 465,039 81,545 54610 28,535 298,365

CONTRACTUAL SERVICES
0210. Communications 20,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 6,000
0280. Transport of Persons
0290. Misc Contractual Svcs 1,985

TOTAL CONTRACTUAL SERVICES 27,985 0 0 ¢) 0

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 9,000

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS “9000: === 0 OF | | "Os;

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification

0490. Other Current Charges 60,000
TOTAL CURRENT CHGS & OBLIG 60,000 0 0 0 0
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT [wane Late ll

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Me) SS a en | 0 0

GRAND TOTAL 562,024 81,545 54,610 28,535 298,365

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OFFICE OF PERSONNEL MANAGEMENT

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 6 PROGRAM 7 TOTAL
GROUPS/CLASSES RECRUITMENT UNEMP COMP

PERSONAL SERVICES
0100. Permanent Employees 28,535 956,629
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES INGOs 535) See NCO La IROSE B00

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 9,000

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS Aes 03. at senee:() RO DOG

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification

0490. Other Current Charges 60,000
TOTAL CURRENT CHGS & OBLIG fe) fe) 60,000
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT Pere KT ae Saas © py ? enieenes

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER SCA Oy, | ee 1 aL ea

GRAND TOTAL 28,535 0 1,053,614

OFFICE OF PERSONNEL MANAGEMENT 7

PROGRAM 1. ADMINISTRATION AND
TRAINING

THOMAS B. FRANCIS, MANAGER ACCOUNT # 011-140-0142-PMO1

PROGRAM MISSION

The Administration and Training Program plans, directs, coordinates, and integrates the activities of the
Office of Personnel Management. It analyzes, evaluates, and establishes effective personnel policies and
practices, and ensures an effective liaison with the Office of Labor Relations, the Commonwealth’s De-
partment of Personnel Administration, departmental personnel officers, and other federal, state, and local
agencies. The program also administers, coordinates, and implements civil service practices, laws, rules,
and other activities for departments and positions covered by the provisions of MGLAc. 31. In addition,
this program provides training and development to enhance City managers’ accountability for delivering
services to the customers, constituents, and neighborhoods of Boston.

* 55 City departments’ personnel control systems monitored.
¢ 10,000 Civil Service employees.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To reduce excessive absenteeism by administering the City- Percent reduction in City-wide avg. 10%.
wide Managing Attendance program. sick leave usage compared to
CYel:
To effectively administer civil service laws, practices, and Training sessions. x
procedures.
To provide employee development and training activities. Hrs. of in-house training. 150.
To coordinate the activities of the City-wide Health & Pct. participation by departments. 100%.
Safety Task force.

8 OFFICE OF PERSONNEL MANAGEMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION AND TRAINING

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

642,796
2,666

FY 91
EXPENDITURE

643,451
825

FY 92
BUDGET

428,626

FY 33
RECOMMENDED

465,039

INC/DEC
92 vs 93

eee

653,076

31,363

4,870

118,035

662,431

27,675

431,626

19,000

465,039

20,000

154,268

229

285

UU Neen ee

eee

OFFICE OF PERSONNEL MANAGEMENT

POSITION

SUPV PERS
A SPV PSNL
EXEC ASST
TRAINING C
PR ADM AST
EMPL DEV C
ADMIN SEC
CENTREX OP
TOTAL

GRADE

MM14
MMg
MMg
MM8
MM6
MM3
R8

¥1792

1.00

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION AND TRAINING

FILLED SALARY REQUIREMENTS

QUOTA

1.00
1.00

SALARY

60,000
73,602
55,800
55,800
51,510
129,123
51,945

a eee

FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA
1.00
1.00
1.00
1.00
1.00
3.00
2.00
1.00
0.00 0 0.00 0 11.00
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS 1.00
FY 93 TOTAL REQUEST ~ 40.00

OFFICE OF PERSONNEL MANAGEMENT

FY 93 TOTAL
SALARY

60,000
73,602
55,800
55,800
51,510
129,123
51,945
21,810

499,590

PROGRAM 2. EMPLOYEE ASSISTANCE

CORNELIUS KEOUGH, MANAGER ACCOUNT # 011-140-0142-PM02

PROGRAM MISSION

The Employee Assistance Program’s mission is to counsel and to assist employees who have alcohol,
drug, personal, marital, domestic, emotional, or financial problems affecting their job performance or the
quality of their lives. The program provides in-house counseling to employees on a voluntary and super-
visor referral basis and may direct employees to the appropriate outside resources. Employee Assistance
trains managers and supervisors about problems affecting job performance and service delivery. It also
educates employees about the implications of drug and alcohol use and abuse.

¢ 12 awareness programs.

¢ 24 industrial counselor lectures.

¢ 150 referrals to inpatient/outpatient facilities and counseling.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To counsel employees and their families who participate in a_ Percent of alcohol/drug referrals to 75%.
the Employee Assistance Program. the program who participate for
1 year.
b Percent of external referrals fol- 100%.
lowed up.

OFFICE OF PERSONNEL MANAGEMENT 11

PROGRAM HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 2. EMPLOYEE ASSISTANCE

FY 90 FY 91 FY 92 FY 93 INC/DEC

EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

111,863 73,913 78,350 81,545 3,195

i a

Pt ne ee
40

40 0 0 0 0

0 0 0 0 0

i EEO) So Oa OF Fe Geteae Occ Sea oa a

111,903 73,913 78,350 81,545 3,195

OFFICE OF PERSONNEL MANAGEMENT

POSITION

ALCH COORD
ALCH COORD
TOTAL

FILLED

PROGRAM PERSONNEL
PROGRAM 2. EMPLOYEE ASSISTANCE

SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY

1.00 44,905

QUOTA

1.00

GRADE 4/17/92
MM7 1.00
R16 1.00

2.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF PERSONNEL MANAGEMENT

2.00

FY 93 TOTAL
SALARY

44,905

34,910

79,815

PROGRAM 3. CLASSIFICATION AND
COMPENSATION

RAMONA BASTERI, MANAGER ACCOUNT # 011-140-0142-PM03

PROGRAM MISSION

The Classification and Compensation Program audits, analyzes, and evaluates all positions in the City’s
Classification Plan. Its primary function is to ensure proper classification of positions and implementation
of fair and equitable compensation policies and practices. The program also processes Management and
Compensation Grade appeals, develops new positions, and compiles wage and benefit information re-
quiring analysis and evaluation of job content, and external market and economic conditions.

* Reviews 1,000 job postings.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To administer the Classification and Compensation Plan. a_ Days to review and approve all job =f
postings.
b Days to process Executive Order. 6.
To maintain the job audit processing time. Days processing time for job audits. 50.

14 OFFICE OF PERSONNEL MANAGEMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. CLASSIFICATION AND COMPENSATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES

0100. Permanent Employees 217,136 205,852 91,864 54,610 -37,254

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp 1,500 -1,500

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 217,136 205,852 93,364 54,610 -38,754

CONTRACTUAL SERVICES

0210. Communications

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip

0280. Transport of Persons

0290. Misc Contractual Svcs 49,804

TOTAL CONTRACTUAL SERVICES 0 49, 804 ) 0 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG aT eee Lk, = It Tipe Cr aa eT bee ee aT

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT i) Mia meee te cea airs (1, CaaS MO. nan Gen

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Ey | on ane, Coenen ne 0) 1.0) 2 | ee eee O

Oe eee

GRAND TOTAL 217,136 255,656 93,364 54,610 -38,754

OFFICE OF PERSONNEL MANAGEMENT 15

PROGRAM PERSONNEL
PROGRAM 3. CLASSIFICATION AND COMPENSATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
POSITION GRADE 4/17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY
P PSNL ANL MMg 1.00 1.00 53,340
TOTAL 1.00 1.00 53,340 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

16 OFFICE OF PERSONNEL MANAGEMENT

QUOTA

FY 93 TOTAL
SALARY

PROGRAM 4. AFFIRMATIVE ACTION

JACQUELINE HOARD, MANAGER ACCOUNT # 011-140-0142-PM04

PROGRAM MISSION

The Affirmative Action Program is responsible for implementing the City’s Affirmative Action Plan. It
reviews the City’s hiring practices and employment policies, audits affirmative action statistics, im-
plements anti-harassment policies, ensures City compliance with federal and state EEO requirements, and
provides affirmative action assistance to all City departments. This program is responsible for the En-
glish-as-a-Second-Language (ESL) work place programs for linguistic minority City employees.

¢ 250 supervisory personnel trained in fair employment, and elimination of sexual, racial and disability
related harassment.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To maintain minority and women employment for all City a_ Percent of work force consisting of 30%.
departments with respect to affirmative action im- minorities.
plementation.

b Percent of work force consisting of 35%.

women.

To implement a grievance procedure to provide employees Complaints resolved. 40.

with an internal mechanism for resolving complaints.

OFFICE OF PERSONNEL MANAGEMENT i2

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 4. AFFIRMATIVE ACTION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES

0100. Permanent Employees 112,019 108,807 110,558 28,535 -82,023

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp 6,000 -6,000

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 112,019 108,807 116,558 28,535 -88,023

CONTRACTUAL SERVICES

0210. Communications

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip

0280. Transport of Persons

0290. Misc Contractual Svcs 40,365

lS OE——EEE——

TOTAL CONTRACTUAL SERVICES 0 40,365 0 0 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG | Lan sO. aan Eee 0. Ser isaaany 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT ia). en O10 Pe ea Reo 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Sy ES 0. Me “dee O08) an eee), eee 0) OP cana

OO ll

GRAND TOTAL 112,019 149,172 116,558 28,535 -88,023

——_—_—_—_—_—_————_—_—=_—— na CL

18 OFFICE OF PERSONNEL MANAGEMENT

POSITION

PR ADM AST
TOTAL

FILLED
V1782

PROGRAM PERSONNEL
PROGRAM 4. AFFIRMATIVE ACTION

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY

peer peo 38 2/9002 Se
0.50 27,900 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF PERSONNEL MANAGEMENT

0.00
0.50

FY 93 TOTAL
SALARY

27,900

PROGRAM 5. PERSONNEL SYSTEMS

RICHARD DRISCOLL, MANAGER ACCOUNT # 011-140-0142-PM05

PROGRAM MISSION
The Personnel Systems Program is responsible for maintaining the necessary personnel records that serve
as the legal repository of all personnel information. The program’s primary function is the development
and maintenance of modern internal management systems that analyze and process all personnel trans-
actions.

¢ 10,000 personnel transactions per year.

* 18,660 full-time equivalent positions filled.

¢ 900 department requests for assistance annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
ee
To prepare accurate and complete employment reports Monthly employment reports. 12;

which track hirings and promotions by race, sex, and sal-

ary.
a
To provide technical assistance to City departments in col- Days response time to requests for By

lective bargaining, contractual interpretation, civil ser- assistance.

vice laws, progressive disclipline, etc.

ee ————

20 OFFICE OF PERSONNEL MANAGEMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 5. PERSONNEL SYSTEMS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES
0100. Permanent Employees 294,477 303,600 280,485 298,365 17,880
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 994.477 303600 280.485 298365 17,880
CONTRACTUAL SERVICES
0210. Communications
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip
0280. Transport of Persons
0290. Misc Contractual Svcs
TOTAL CONTRACTUAL SERVICES LTA LTRS Typ ME TN | ay Cy gay eee BRP ag

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS eee wl) east ee ee a ne oT»

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges 583
TOTAL CURRENT CHGS & OBLIG SOP POTTS] Siig eaaaah O 2 rer aseieioeiins Cs ee ta
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT io. aaah eae, SS a linn semi ry eee 7,

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Tern (525, PRI) Oe ERNE (FAS tC) ee)

GRAND TOTAL 295,060 303,600 280,485 298,365 17,880

OFFICE OF PERSONNEL MANAGEMENT 21

POSITION

PR ADM AST
SR AD ASST
PRSNL ASST
TOTAL

GRADE

MM12
MM6
R16

¥17/92

1.00
2.00

PROGRAM PERSONNEL
PROGRAM 5. PERSONNEL SYSTEMS

QUOTA

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY

1.00 66,670

2.00 86,415

4.00 138,940
7.00 292,025 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF PERSONNEL MANAGEMENT

0.00

7.00

FY 93 TOTAL
SALARY

66,670
86,415
138,940

292,025

PROGRAM 6. RECRUITMENT

JACQUELINE HOARD, MANAGER ACCOUNT # 011-140-0142-PM06

PROGRAM MISSION

The Recruitment Program is responsible for attracting qualified applicants to municipal employment and
developing an applicant pool capable of meeting the City’s employment needs.

¢ 160 referrals/yr. for job postings.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To increase the pool of minorities, women, and disabled ap- Percent of job openings receiving ap- 20%.

plicants, in conjunction with the Affirmative Action Pro- plicant pool referrals.

gram.

To develop ongoing relationships with neighborhood agen- Recruiting sources. 100.

cies, schools, and City departments as resources for re-

cruitment.

OFFICE OF PERSONNEL MANAGEMENT 23

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 6. RECRUITMENT

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
Sane preempt creapeemnesresoreenaneonacamie ee ere
PERSONAL SERVICES
0100. Permanent Employees 68,083 56,719 57,368 28,535 -28,833
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 68,083 +~=~—O«O 6,719 Sté‘(‘é“C OB «2858S 98,833

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG SST ea Was ee ae er 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT Vet 0, eee eee O 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Mie aes a! ARG ae

GRAND TOTAL 68,083 56,719 57,368 28,535 -28,833

ooo a.
SO

24 OFFICE OF PERSONNEL MANAGEMENT

POSITION

PR ADM AST
TOTAL

FILLED

GRADE 9/17/92
MMg 1.00
1.00

PROGRAM PERSONNEL
PROGRAM 6. RECRUITMENT

SALARY REQUIREMENTS FY93 DELETIONS FY 3 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
pe OS ee ee O00 ee ee 0.00
0.50 27,900 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF PERSONNEL MANAGEMENT

0.00
0.50

FY 93 TOTAL
SALARY

PROGRAM 7. UNEMPLOYMENT
COMPENSATION

JOHN T. BOYLE, MANAGER ACCOUNT # 011-140-0142-PM07

PROGRAM MISSION
The Unemployment Compensation Program administers the Massachusetts Unemployment Security
Law, MGLA, c. 151A, as it pertains to former employees and the City’s unemployment controls.

« Approximately 1,600 annual unemployment compensation claims.
¢ 146 DES hearings held in FY91.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To process unemployment claims from the Massachusetts Days to process claims. >

Department of Employment and Training and to im-
prove the processing time of unemployment claims with
wage and separation information.

To contest inappropriate unemployment claims hearings. Days to process challenges. a

To represent the City at unemployment claims hearings. Percent of DES hearings won. 80%.

To process payments to DES. Percent of payments processed 100%.
within 30 days.

ine)

6 OFFICE OF PERSONNEL MANAGEMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 7. UNEMPLOYMENT COMPENSATION

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90 FY 91 FY 92 FY 93 INC/DEC

EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
1,911 14,999

1,911 14,999 0 0 0

ee aeer et erty SG (manner ewe, Va.0) 0) Ok eetO

Rise oe FO Sa eae ee

i eee nea nO Pee a. 0. mel Smee O

0 0 0 0 0

i Re ee ce ey ee on eT

1,911 14,999 0 0

OFFICE OF PERSONNEL MANAGEMENT 27

PROGRAM PERSONNEL
PROGRAM 7. UNEMPLOYMENT COMPENSATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
SP CLMS AG MM8 1.00 1.00 51,890 1.00 51,890
S CL INVTG R13 1.00 1.00 28,700 1.00 28,700
HEAD CLERK R11 1.00 1.00 24,530 1.00 24,530
TOTAL 3.00 3.00 105,120 0.00 0 0.00 0 3.00 105,120
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 1,020

MINUS: SALARY SAVINGS 0.00 106,140

FY 93 TOTAL REQUEST 9,00 =a

28 OFFICE OF PERSONNEL MANAGEMENT

OFFICE OF PERSONNEL
MANAGEMENT

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency Manager

OFFICE OF PERSONNEL MANAGEMENT 29

ae ie 4
‘i o.
o eri

iad <

PRINTING DIVISION
Ye J. Peal , SUPERINTENDENT ACCOUNT # 011-140-0145

DEPARTMENT MISSION
The Printing Division supplies state-of-the-art printing, binding, and composition services to City depart-
ments.

DESCRIPTION OF SERVICES

The Division provides City departments with typesetting, composition, layout and design services, print-
ing and binding, and delivery of finished printed materials.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 6.0 $269,882
2. PRODUCTION 30.0 $1,025,844
TOTAL DEPARTMENT 36.0 $1,295,726

AUTHORIZING STATUTES/ORDINANCES
Printing Plant; Union Label, CBC Ord. 5, s. 8
City Documents, CBC Ord. 5, s. 9
Departmental Charges, CBC Ord. 6, s. 6
Printing and Office Supplies, CBC Ord. 5, s. 116

PRINTING DIVISION 1

‘wesBoid uORONpold Ul PepnNjouy *}

uBjseg

wooyso1g_ °
nok}

Bujpeeyco.
Kueanea oO [PBE1OOld

Bujsodwod yesyo
Buiddius oO

Se8S0ld

NAW3aYunodOdd + NOILONGOYd

*SLON

yeBpng O

nosAegd DO

jouuosieg O

NOILVYLSININGV

INSGNSLNIYAdNS

NOISIAIG DNILNIGd

DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,588,681 1,525,953 995,380 1,003,026 7,646
0110. Emergency Employees
0120. Overtime 812 1,143
0160. Unemployment Comp 13 8,815 62,000 -62,000
0170. Workmen's Comp 17,410 7,104
TOTAL PERSONAL SERVICES 1,606,916 1,543,015 1,057,380 1,003,026 54,354
CONTRACTUAL SERVICES
0210. Communications 8,066 4,403 8,000 8,000
0220. Light, Heat & Power 29,494 29,802 30,000 30,000
0230. Water & Sewer 1,437 1,519 2,000 2,000
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 66,993 66,269 70,000 70,000
0280. Transport of Persons
0290. Misc Contractual Svcs 24,214 33,446 25,000 25,000
TOTAL CONTRACTUAL SERVICES 130,204 135,438 135,000 135.000 0
SUPPLIES & MATERIALS
0300. Auto Energy Supp 814 799 600 600
0320. Food Supplies
0330. Heat Supp & Mat 23,103 13,908 30,000 25,000 -5,000
0340. Household Supp & Mat 1,052 967 1,000 1,000
0350. Medical, Dental, Etc 164 58 100 100
0360. Office Supp & Mat 17,365 16,939 26,000 20,000 -6,000
0370. Clothing Allowance
0390. Misc Supp & Mat 975 138 2,000 1,000 -1,000
TOTAL SUPPLIES & MATERIALS ers eS) eG V(X) AT 7001. SlnNns1 2.000
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 4,272 31,037
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG Guanne 4070 Mannie? 1° 1)5 7 ea), <r ) >) Ot) Sh Re eTLO
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT Toy (te PT) a EEO Leet. 0. 1. LO
OTHER
0600. Special Appropriation 100,990 85,021 110,000 110,000
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 100,990 85,021 110,000 110,000 0
GRAND TOTAL "77885,055 _ 1,927,220 1,962,080 1,205,726 66,064

PRINTING DIVISION 3

POSITION

AST SS&L M
BKBDR&CUTR
BOOKBINDER
CMP MKP MN
CMPS STNMN
COMPOSITOR
CYL PRSSMN
FMN-PRSRM
GEN FORMAN
HD SS&L MN
OF PR&CMOP
OFST COMPS
PROOFREADR
PRSMAN AP
WK FM BIND
WK FM PRSR
SUPN PRNTG
BUSIN MGR
SRDPSA

SR RES ANL
ADMIN ASST
HD ACT CLK
LAB MT MLT
LAB/METAL
TOTAL

GRADE

FILLED
4/17/82

1.00
1.00

DEPARTMENT PERSONNEL

QUOTA

1.00
1.00
3.00
1.00
1.00
2.00
3.00
1.00
1.00
1.00
4.00
4.00
1.00
1.00

SALARY REQUIREMENTS FY83 DELETIONS FY 83 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 35,916
1.00 30,877
3.00 92,631
1.00 37,231
1.00 38,515
2.00 70,695
3.00 92,317
1.00 43,669
1.00 52,487
1.00 52,495
4.00 141,166
4.00 141,389
1.00 35,347
1.00 30,772
1.00 38,680
1.00 39,989
1.00 66,630
1.00 55,795
1.00 47,753
3.00 129,125
1.00 29,836
1.00 24,526
1.00 21,804
1.00 19,517
37.00 1,369,162 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

PRINTING DIVISION

FY 93 TOTAL
SALARY

35,916
30,877
92,631
37,231
38,515
70,695
92,317
43,669
52,487
52,495
141,166
141,389
35,347
30,772
38,680
39,989
66,630
59,795
47,753
129,125
29,836
24,526
21,804
19,517
1,369,162

13,135
379,271
1,003,026

HISTORICAL EXPENDITURES

0 0.5 1 1.5 2
MILLIONS OF DOLLARS

PROGRAM BUDGET

ADMINISTRATION
20.8%

PRODUCTION 79.2%

PRINTING DIVISION

2.5

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 TOTAL
GROUPS/CLASSES ADMIN — PRODUCTION
PERSONAL SERVICES
0100. Permanent Employees 216,807 786,219 1,003,026
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 216,807 786,219 1,003,026
CONTRACTUAL SERVICES
0210. Communications 4,700 3,300 8,000
0220. Light, Heat & Power 7,200 22,800 30,000
0230. Water & Sewer 2,000 2,000
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 10,000 60,000 70,000
0280. Transport of Persons
0290. Misc Contractual Svcs 3,000 22,000 25,000
TOTAL CONTRACTUAL SERVICES ~ 96,900 108,100 135,000
SUPPLIES & MATERIALS
0300. Auto Energy Supp 75 525 600
0320. Food Supplies
0330. Heat Supp & Mat 5,000 20,000 25,000
0340. Household Supp & Mat 1,000 1,000
0350. Medical, Dental, Etc 100 100
0360. Office Supp & Mat 20,000 20,000
0370. Clothing Allowance
0390. Misc Supp & Mat 1,000 1,000
TOTAL SUPPLIES & MATERIALS 26,175 21,525 47,700
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG ae a Stee ON ss” eae OF 0
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT eF e| 0
OTHER
0600. Special Appropriation 110,000 110,000
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Wipe 0 eet 10.000? 110.000
GRAND TOTAL ~ 269,882 1,025,844 1,295,726

6 PRINTING DIVISION

PROGRAM 1. ADMINISTRATION

WILLIAM J. HANNON, MANAGER ACCOUNT # 011-140-0145-PR01

PROGRAM MISSION

The Administration Program’s mission is to provide supervision as well as general financial and clerical
services to the Division. It also develops budget estimates, maintains Division records, prepares weekly
payrolls, submits billing for printing services, and maintains a central stock of office supplies.

¢ 36 people work at the plant at 174 North Street.

« Department processes 350 invoices annually for supplies and services.

ee eee rere eee eee eee =

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
Ee
To monitor the expenditure of labor and materials utilized a Expenditures charged back for per- $55,000.
in the printing process and charged back to City depart- sonnel/qt.
ments.
b Expenditures charged back for sup- $40,000.

plies/qtr.
a
To efficiently process all financial paper work. Percent of invoices sent to Auditing 80%.

within 5 days of invoice receipt.
OT
To reduce absenteeism. Percent reduction in absenteeism 5%.

compared to FY92 level.

PRINTING DIVISION 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
ee ee ek ee aS ee ee
PERSONAL SERVICES
0100. Permanent Employees 429,378 415,378 213,489 216,807 3,318
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp 13 8,815 7,000 -7,000
0170. Workmen's Comp -320
TOTAL PERSONAL SERVICES 429,391 423,873 220,489 216,807 -3,682
CONTRACTUAL SERVICES
0210. Communications 6,746 3,499 4,700 4,700
0220. Light, Heat & Power 29,494 29,802 7,200 7,200
0230. Water & Sewer 1,437 1,519 2,000 2,000
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 11,379 9,961 10,000 10,000
0280. Transport of Persons
0290. Misc Contractual Svcs 1,665 1,634 3,000 3,000
TOTAL CONTRACTUAL SERVICES 50,721. ~—~*=“‘« S14 ~*~ 900 S”:*«“‘<‘«é«“‘
SUPPLIES & MATERIALS
0300. Auto Energy Supp 814 609 75 75
0320. Food Supplies
0330. Heat Supp & Mat 8,772 7,930 10,000 5,000 -5,000
0340. Household Supp & Mat 672 967 1,000 1,000
0350. Medical, Dental, Etc 58 100 100
0360. Office Supp & Mat 1,996 16,883 26,000 20,000 -6,000
0370. Clothing Allowance
0390. Misc Supp & Mat 150
TOTAL SUPPLIES & MATERIALS 12,404 26,447 37,175 26,175 -11,000
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 4,272 31,037
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG 4,272 31,037 0 0 0
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT _—* iN Ol.t) REA A) ky a0 penne 0 aise
OTHER
0600. Special Appropriation 47,736 -47,736
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER eke ee ‘Tees ty a4 farsa = Pca fy 47,736
GRAND TOTAL 496,788 527,771 332,300 269,882 62,418

———— rr er ee
——-— SE —E—E—E—E—E—EEEEEEEE—E—EE——eeeeoo—EEEEEEee

PRINTING DIVISION

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED © SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 317982 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
SUPN PRNTG MM12 1.00 1.00 66,630 1.00 66,630
BUSIN MGR MM9g 1.00 1.00 55,795 1.00 55,795
SR RES ANL MM6 2.00 2.00 86,083 2.00 86,083
HD ACT CLK R11 1.00 1.00 24,526 1.00 24,526
LAB MT MLT R8 1.00 1.00 21,804 1.00 21,804
TOTAL 6.00 6.00 254,838 0.00 0 §=- 0.00 0 6.00 254,838
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 3,655

MINUS: SALARY SAVINGS 0.00 41,686

FY 93 TOTAL REQUEST 6.00 216,807

PRINTING DIVISION 9

PROGRAM 2. PRODUCTION

MARCO SULLO, MANAGER ACCOUNT # 011-140-0145-PR02

PROGRAM MISSION

The Production Program sets type for the printing of materials through a computerized Quadex system.
Production is responsible for layout, design, press room operations, and binding of finished materials.
The program also procures and allocates paper stock and other supplies, assigns jobs, and oversees ship-
ping and delivery of printed materials.

* 2,400 printing jobs are completed each year.

ens

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To increase customer satisfaction by responding to a Customer satisfaction rating on 85%.
returned performance survey forms. technical assistance from staff.
eee
b Customer satisfaction rating on 75%.
timeliness.
— eee
Cc Customer satisfaction rating on 85%.

product satisfaction.

To handle printing requests from City departments and a Dollars saved compared to outside $400,000.
complete jobs at a lower cost than outside vendors. vendor estimates.
en nee
b Job requests completed. 2,400.

_—— eee

10 PRINTING DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. PRODUCTION

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE
1,159,303

812

1,177,525

1,320

FY 91
EXPENDITURE
1,110,575

1,143

1,119,142

904

PRINTING DIVISION

FY 92
BUDGET

781,891

836,891

3,300
22,800

FYS3
RECOMMENDED

786,219

3,300
22,800

INC/DEC
92 vs 93

eee ae

POSITION

AST SS&L M
BKBDR&CUTR
BOOKBINDER
CMP MKP MN
CMPS STNMN
COMPOSITOR
CYL PRSSMN
FMN-PRSRM
GEN FORMAN
HD SS&L MN
OF PR&CMOP
OFST COMPS
PROOFREADR
PRSMAN AP
WK FM BIND
WK FM PRSR
SRDPSA

SR RES ANL
ADMIN ASST
LAB/METAL
TOTAL

GRADE

PROGRAM PERSONNEL
PROGRAM 2. PRODUCTION

PRINTING DIVISION

QUOTA

4.00
4.00
1.00

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
W172 QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 1.00 35,916
1.00 1.00 30,877
3.00 3.00 92,631
1.00 1.00 37,231
1.00 1.00 38,515
2.00 2.00 70,695
3.00 3.00 92,317
1.00 1.00 43,669
1.00 1.00 52,487
1.00 1.00 52,495
4.00 4.00 141,166
4.00 4.00 141,389
4.00 er1.00 35,347
1.00 1.00 30,772
1.00 1.00 38,680
1.00 1.00 39,989
1.00 1.00 47,753
1.00 1.00 43,042
1.00 1.00 29,836
1.00 1.00 19,517
31.00 31.00 1,114,324 0.00 0 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

FY 93 TOTAL
SALARY

35,916
30,877
92,631
37,231
38,515
70,695
92,317
43,669
52,487
52,495
141,166
141,389
35,347
30,772
38,680
39,989
47,753
43,042
29,836

19,517

PRINTING DIVISION

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency Manager

PRINTING DIVISION 13

Bae
we
|
by
gee,
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a
by

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PURCHASING DIVISION

FRANK F. CHIN, PURCHASING AGENT ACCOUNT # 011-140-0143

DEPARTMENT MISSION

The Purchasing Division is responsible for the acquisition of goods and materials necessary for the opera-
tion of City departments, and the disposition of surplus property.

DESCRIPTION OF SERVICES

The Purchasing Division procures all supplies, materials, and equipment for City and County depart-
ments. The procurement process entails selecting vendors through public bidding, and managing pur-
chase orders and contracts. The Central Services Unit ensures the efficient and economical disposal of all
City surplus property excluding land and buildings, and processes and posts all City Hall outgoing, inter-
office, and incoming mail. This unit also produces the City Record.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 8.0 $318,469
2. PROCUREMENT 8.0 $332,347
3. CENTRAL SERVICES 4.0 $157,849
TOTAL DEPARTMENT 20.0 $808,665

AUTHORIZING STATUTES/ORDINANCES

Enabling Legislation, MGLAc. 41, s. 103
Duties of the Purchasing Agent, CBC Ord. 5, s. 7
Surplus Equipment Disposition, CBC Ord. 5, s. 5
Content and Sale, CBC ST. 2, s. 650

PURCHASING DIVISION 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,137,050 803,548 757,379 719,440 -37,939
0110. Emergency Employees
0120. Overtime 195 683
0160. Unemployment Comp 17,415 2.070 19,000 -19,000
0170. Workmen's Comp 2,586 4,512
TOTAL PERSONAL SERVICES 1,157,246 811,313 776,379 719,440 -56,939
CONTRACTUAL SERVICES
0210. Communications 18,873 12,889 15,700 13,700 -2,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 21,923 24,500 38,800 14,300
0280. Transport of Persons
0290. Misc Contractual Svcs 20,241 21,014 11,700 15,000 3,300
TOTAL CONTRACTUAL SERVICES 61,037 33,903 51,900 67,500 15,600
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 15,868 11,992 14,000 15,000 1,000
0370. Clothing Allowance
0390. Misc Supp & Mat 1,176 723
TOTAL SUPPLIES & MATERIALS 17.044 ween 2 7 15 ee ee 4 000. 15,000. Gn ua T00G
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 11,630 14,730
0490. Other Current Charges 365 922
TOTAL CURRENT CHGS & OBLIG SUE OC RIA Se
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,598
0590. Misc Equipment 4,600 1,394
TOTAL EQUIPMENT SS LL Gea. ann RE eT
OTHER
0600. Special Appropriation 39,086 42,008 6,725 6,725
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 30.086 42.008 LO cea” () otek 6 705 = Oke 725
GRAND TOTAL 1,292,606 916,985 842,279 808,665 -33,614

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PURCHASING DIVISION 3

DEPARTMENT PERSONNEL

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS FY 93 TOTAL
POSITION GRADE 4/1782 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
PUR AGENT 1.00 1.00 62,500 1.00 62,500
EXEC AST MM11 1.00 1.00 64,199 1.00 64,199
PR ADM AST MM8 1.00 1.00 47,583 1.00 47,583
AS PRCH AG MM7 2.00 mn e2.00 94,778 2.00 94,778
SR ADM ANL MM7 1.0098 1,00 47,389 1.00 47,389
ADMIN ASST MM4 1.00 1.00 35,795 1.00 35,795
ST CTL SPV R20 1.00 1.00 49,686 1.00 49,686
PR BUYER R18 1.00 1.00 42,472 1.00 42,472
SR BUYER R16 2.00 2.00 69,818 2.00 69,818
ADMIN ASST R15 2.00 2.00 58,694 2.00 58,694
BUYER R15 2.00 2.00 64,550 2.00 64,550
ADMIN ANL R14 1.00 1.00 28,692 1.00 28,692
OFF MGR R14 7-00 8 ndU 28,692 1.00 28,692
HEAD CLERK SEC R12 1.00 24,526 1.00 24,526
HEAD CLERK R11 100 men 1.00 23,284 1.00 23,284
PR ACT CLK R8 2.00 2.00 42,504 2.00 42,504
PR CLK TYP R8 1.00 1.00 20,838 1.00 20,838
TOTAL 21.00 22.00 806,000 0.00 0 0.00 0 22.00 806,000
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING )
OTHER 17,050
MINUS: SALARY SAVINGS 2.00 103,610
FY 93 TOTAL REQUEST 20.00 719,440

Total Working January 1, 1991: 28.0

4 PURCHASING DIVISION

7 > mm <

HISTORICAL EXPENDITURES

0 200 400 600 800 1,000 1,200 1,400
THOUSANDS OF DOLLARS

PROGRAM BUDGET

CENTRAL/SERVICES
19.5%

ADMINISTRATION
39.4%

PROCUREMENT
41.1%

PURCHASING DIVISION

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 TOTAL
GROUPS/CLASSES ADMIN PROCUREMT CONTRACTS

PERSONAL SERVICES
0100. Permanent Employees 277,169 326,347 115,924 719,440
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 277,169 326347 «+115,924 719,440
CONTRACTUAL SERVICES
0210. Communications 7,000 6,000 700 13,700
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 4,800 34,000 38,800
0280. Transport of Persons
0290. Misc Contractual Svcs 15,000 15,000
TOTAL CONTRACTUAL SERVICES 96800 6000 34,700 67,500

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 14,500 500 15,000
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS 14500 O . SOOcmmanNCmIEnEE

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification

0490. Other Current Charges

TOTAL CURRENT CHGS & OBLIG ny (n,n, a

EQUIPMENT

0500. Automotive Equip

0560. Office Furn & Equip

0590. Misc Equipment

TOTAL EQUIPMENT — 0 ke Os... Oo. ne
OTHER
0600. Special Appropriation 6,725 6,725

0700. Struct & Improvements

0800. Land & Non-Structural
TOTAL OTHER fe) 0 6,725 6,725
GRAND TOTAL 318,469 332,347 157,849 808,665

PURCHASING DIVISION

PROGRAM 1. ADMINISTRATION

ROBERT A. FREELEY, MANAGER ACCOUNT # 011-140-0143-PU01

PROGRAM MISSION
The Administration Program provides administrative, fiscal and human resource support to other operat-
ing programs within the Division.

* Maintains payroll, personnel, and budget requirements for 20 employees.

¢ Processes an average of 9 departmental invoices each month.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
1 To ensure all purchase orders encumbered are processed Percent mailed within 2 business 100%.
and mailed to vendors on a timely basis. days.
2 To generate and maintain a Division spending plan. Updates prepared within 10 days of 4.
end of quarter.
3 To efficiently process all financial paper work. Percent of invoices sent to Auditing 100%.
within 15 days of billing.

PURCHASING DIVISION 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

_oo EEE
FY

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

90 FY 91 FY 92 FY 93 INC/DEC
EXPENDITURE EXPENDITURE BUDGET = RECOMMENDED 92 vs 93
528,419 290,574 270,060 277,169 7,109
16,297 2,571 13,000 -13,000
2,586 4,512
547,302 297,657 283,060 277,169 -5,891
9,600 2,626 7,000 7,000
4,800 4,800
12,992 17,797 10,200 15,000 4,800
22,592 20,423 17,200 26,800 9,600
8,769 4,953 14,000 14,500 500
1,036 612
9,805 5,565 14,000 14,500 500
11,630 14,730
60 500
11,690 15,230 0 0 0
1,598
4,600
6,198 0) 0 0 0
39,086
39,086 0 0 0 0
636,673 338,875 314,260 318,469 4,209

_
———————

PURCHASING DIVISION

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PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
PUR AGENT 1.00 1.00 62,500 1.00 62,500
EXEC AST MM114 1.00 1.00 64,199 1.00 64,199
ADMIN ASST R15 1.00 1.00 28,054 1.00 28,054
OFF MGR R14 1.00 1.00 28,692 1.00 28,692
HEAD CLERK SEC R12 1.00 24,526 1.00 24,526
PR ACT CLK R8 2.00 2.00 42,504 2.00 42,504
PR CLK TYP R8 1.00 1.00 20,838 1.00 20,838
TOTAL 7.00 800 271,313 0.00 0 0.00 0 800 271,313
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 5,856

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 8.00 277,169

PURCHASING DIVISION 9

PROGRAM 2. PROCUREMENT

MARY T. GALE, VINCENT A. CAIANI, MANAGERS ACCOUNT # 011-140-0143-PU02

PROGRAM MISSION

The Procurement Program procures goods and materials for use by various City departments. This is ac-
complished by selecting vendors through the public bid process, and initiating purchase orders and con-
tracts consistent with appropriateness of cost, quality, delivery requirements, and vendor service. This
program maintains the major vendor account for the City’s Copier Lease/Purchase Program, a mainte-
nance and service invoicing program. Also, the City’s Master Lease Program is coordinated within this
unit.

* Processes 7,600 purchase orders, 520 contracts for all City departments.

¢ Manage 35 copiers under Lease/Purchase Program.

¢ Monitor $4 million worth of equipment under Master Lease Program.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To reduce the estimated cost per unit on purchase requisi- Pct. reduction in price compared to 5%.
tions for FY93. estimated cost on requisitions

submitted.
To monitor goods received for which open orders are used Pct. variance between open order To be reported.
to requisition by departments. pricing and purchasing contract

pricing.

10 PURCHASING DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. PROCUREMENT

FY 90 FY 91 FY 92 FY S3 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES

0100. Permanent Employees 338,549 307,912 305,962 326,347 20,385

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp 6,000 -6,000

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 338,549 307,912 311,962 326,347 14,385

CONTRACTUAL SERVICES

0210. Communications 6,546 5,007 8,000 6,000 -2,000

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip

0280. Transport of Persons

0290. Misc Contractual Svcs 593 pea) 1,500 -1,500

TOTAL CONTRACTUAL SERVICES 7.139 7,524 9,500 6,000 -3,500

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 4,718 4,222

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS oe PR rah (oa eee I een) ee Rn 0

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges 305 350
TOTAL CURRENT CHGS & OBLIG Rite) 05S ee TaN ee ep ng
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT iy a (ft MES OL IPS Le FiO) ae ee

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ‘gana Sean (Rope [) See en Fy 0 0

GRAND TOTAL 350,711 320,008 321,462 332,347 10,885

PURCHASING DIVISION 11

POSITION

PR ADM AST
AS PRCH AG
PR BUYER
SR BUYER
BUYER
TOTAL

PROGRAM PERSONNEL
PROGRAM 2. PROCUREMENT

QUOTA

0.00

8.00

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
41792 QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 1.00 47,583
2.00 2.00 94,778
1.00 1.00 42,472
2.00 2.00 69,818
2.00 2.00 64,550
8.00 8.00 319,201 0.00 0 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST
PURCHASING DIVISION

PROGRAM 3. CENTRAL SERVICES

GERALD KENNEALLY, W. STANTON, MANAGERS ACCOUNT # 011-140-0143-PU03

PROGRAM MISSION

The Central Services Program provides a mail service, copy reproduction service, disposal of surplus
property, and the publishing and distribution of the City Record. This program is responsible for the han-
dling of all incoming and outgoing mail for departments within City Hall. It provides a large volume and
fast copy reproduction service through its Copy Center. The Surplus Property Unit ensures the efficient
and economical disposal of all the City’s surplus property excluding land and buildings. This program
is responsible for the publishing, distribution, billing and marketing of the City Record.

¢ Mail room incoming volume: 1,000,000; outgoing volume: 1,500,000 annually.

¢ City record subscriptions: 1,000.

* Copy Center copies: 3,000,000.

¢ Estimated value of surplus property for 200 items: $150,000.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To post and/or process all outgoing and incoming mail Pct. of all outgoing and incoming 100%.
from each department daily. mail processed within 2 business

days.
To monitor Copy Center activity, including the charging of Total charges to departments. $65,000.
departments for service.
To continue the recycling and/or disposal of surplus prop- Transfers of property. 50.
erty.
To publish the City Record weekly. a Weekly editions of City Record apd

published and distributed.

b Total revenue. $75,000.

PURCHASING DIVISION 13

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. CENTRAL SERVICES

—— er
FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES

0100. Permanent Employees 270,082 205,061 181,357 115,924 -65,433

0110. Emergency Employees

0120. Overtime 195 683

0160. Unemployment Comp 1,118

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 971,395 205,744 ~ 181357 115,924 65,433

CONTRACTUAL SERVICES

0210. Communications Ohad er 700 700

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bidg & Struct

0270. Repairs & Serv Equip 21,923 24,500 34,000 9,500

0280. Transport of Persons

0290. Misc Contractual Svcs 6,656 700

TOTAL CONTRACTUAL SERVICES 31,306 5,957 25,200 34,700 9 500

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 2,381 2,817 500 500
0370. Clothing Allowance
0390. Misc Supp & Mat 140 111

TOTAL SUPPLIES & MATERIALS 2,521 2,928 0 500 500

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 72

TOTAL CURRENT CHGS & OBLIG 0 72 0 0 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 1,394

a e-—

TOTAL EQUIPMENT 0 1.394 0 0 0

OTHER
0600. Special Appropriation 42,008 B25 6,725
0700. Struct & Improvements
0800. Land & Non-Structural

TOTAL OTHER 0 42,008 0 6,725 6,725

GRAND TOTAL 305,222 258,103 206,557 157,849 ~48,708

14 PURCHASING DIVISION

POSITION

SR ADM ANL
ADMIN ASST
ST CTL SPV
ADMIN ASST
ADMIN ANL
HEAD CLERK
TOTAL

GRADE

MM7
MM4
R20
R15
R14
R11

FILLED
¥1782

1.00
1.00

PROGRAM PERSONNEL
PROGRAM 3. CENTRAL SERVICES

QUOTA

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY —QUOTA SALARY
1.00 47,389
1.00 35,795
1.00 49,686
1.00 30,640
1.00 28,692
VE ES EE ee ee pe 2 FY
6.00 215,486 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

PURCHASING DIVISION

4.00

FY 93 TOTAL
SALARY

47,389
35,795
49,686
30,640
28,692

23,284

215,486

4,048
103,610

115,924

PURCHASING DIVISION

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency Manager

16 PURCHASING DIVISION

WORKERS’ COMPENSATION
SERVICE DIVISION

ALYSON R. HALEY, DIRECTOR ACCOUNT # 011-140-0155

DEPARTMENT MISSION

The Workers’ Compensation Service Division provides compensation and medical benefits for all insured
City of Boston employees suffering an industrial accident. The City is a self insured entity with respect
to workers’ compensation insurance.

DESCRIPTION OF SERVICES

The Workers’ Compensation Service Division investigates claims and makes payments in a timely man-
ner. It provides City departments with information to assist them in managing claims resulting from
employee injuries and to reduce costs associated with workers’ compensation. The Division also seeks
to reduce workers compensation loss exposure and to recoup some of the compensation paid to injured
employees from the state’s Second Injury Fund and from third party actions where appropriate.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. LEGAL 6.0 $226,201
2. CLAIMS MANAGEMENT 8.0 $137,053
TOTAL DEPARTMENT 14.0 $363,254

NOTE: Appropriation is broken down as follows: City, $270,254; County, $93,000.

AUTHORIZING STATUTES/ORDINANCES

Generally, MGLAc. 152

Third Parties; Subrogation, MGLAc. 152, s. 15

Operation As Self-Insurer, MGLA c. 152, s. 25

Second Injury Reimbursement, MGLA c. 152, s. 37

Special Fund; Trust Fund; Assessment Base and Rates; Payments; Reports; Audits, MGLA c. 152, s. 65

WORKERS’ COMPENSATION SERVICE DIVISION 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY S3 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES
0100. Permanent Employees 272,504 293,859 272,124 314,493 42,369
0110. Emergency Employees 14,569 13,256 17,585 Tiioos
0120. Overtime
0160. Unemployment Comp 2,645
0170. Workmen's Comp 1,812

TOTAL PERSONAL SERVICES 289,718 308,927 272,124 332,078 59,954

CONTRACTUAL SERVICES
0210. Communications 5,560 4,869 5,600 6,600 1,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 59 385 700 700
0280. Transport of Persons 43 96 100 100
0290. Misc Contractual Svcs 28,758 40,371 8,475 16,000 1eVas'

TOTAL CONTRACTUAL SERVICES 34,420 45,721 14,875 23,400 8,525

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 4,207 S311 4,000 6,930 2,930
0370. Clothing Allowance
0390. Misc Supp & Mat 300 300

TOTAL SUPPLIES & MATERIALS 4,207 5,311 4,300 7.200 2,930

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 3,020
0490. Other Current Charges 730 1,437 1,600 546 -1,054

TOTAL CURRENT CHGS & OBLIG 3,750 1.437 1.600 546 -1,054

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 821
0590. Misc Equipment 350

TOTAL EQUIPMENT 350 821 0 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER en aia SRT, | (jain, 0) a oar ata Cy ee 7;

GRAND TOTAL 332,445 362,217 292,899 363,254 70,355

WORKERS’ COMPENSATION SERVICE DIVISION 3

DEPARTMENT PERSONNEL

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL
POSITION GRADE 41792 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
WCMP AGENT MM11 1.00 1.00 62,431 1.00 62,431
A CORP CNL MM6 1.00 2.00 69,039 2.00 69,039
ADMIN ASST R16 1.00 1.00 34,909 1.00 34,909
ADMIN ASST R15 1.00 1.00 32,275 1.00 32,275
SPV CLAIMS R15 2.00 2.00 60,709 2.00 60,709
ADMIN SECY R14 1.00 21,820 1.00 21,820
SR CLM INV R14 3.00 3.00 74,966 3.00 74,966
SR LEG AST R14 1.00 21,820 1.00 21,820
HD CLK SEC R12 2.00 2.00 50,034 2.00 50,034
TOTAL 11.00 14.00 428,003 0.00 0 0.00 0 14.00 428,003
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING 0
OTHER 4,400
MINUS: SALARY SAVINGS 0.00 117,910
FY 93 TOTAL REQUEST 14.00 314,493

Total Working January 1, 1991: 10.0

4 WORKERS’ COMPENSATION SERVICE DIVISION

HISTORICAL EXPENDITURES

100 200 300 400
THOUSANDS OF DOLLARS

PROGRAM BUDGET

CLAIMS MANAGEMENT
39.4%

LEGAL 60.6%

WORKERS’ COMPENSATION SERVICE DIVISION

PROGRAM SUMMARY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 1
LEGAL

213,078

3,000

400
50
6,000

9,450

3,105

150

3,255

418

226,201

WORKERS’ COMPENSATION SERVICE DIVISION

PROGRAM 2
CLMS MGMT

101,415
1t,008

119,000

3,600

300
50
10,000

13,950

3,825

150

3,975

128
128

137,053

TOTAL

314,493
17,585

332,078

6,600

700
100
16,000

23,400

6,930

300

7,230

546
546

363,254

PROGRAM 1. LEGAL

ALYSON R. HALEY, MANAGER ACCOUNT # 011-140-0155-WC01

PROGRAM MISSION
The Legal Program implements all procedures for the processing of workers’ compensation claims and
approved medical and related bills. It distributes workers’ compensation information and statistics to City
departments. The program also develops legal strategies to resolve workers’ compensation cases in an
appropriate manner.

¢ Processes an average of 6,000 medical invoices each year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To provide effective legal representation at all proceedings Industrial Accident Board appearan- 650.

at the Industrial Accident Board. Ces,

To close appropriate cases through settlements. Settlements. 50.

To ensure prompt processing of medical bills for accepted Average days to process medical in- Ghee

compensable cases. voices.

To upgrade staff knowledge of workers’ compensation Training sessions. 4.

laws and procedures.

To upgrade City-wide understanding of workers’ compen- City-wide training session. I;

sation laws and procedures.

To file petitions for reimbursement from the a Number of petitions filed. 60.
Commonwealth’s Second Injury Fund.

b Amount recovered. $250,000.

WORKERS’ COMPENSATION SERVICE DIVISION 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. LEGAL

FY 90 FY 91 FY 92 FYS3 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES
0100. Permanent Employees NW AoW: tele) 197,018 135,136 213,078 77,942
0110. Emergency Employees 4,126 13,256
0120. Overtime
0160. Unemployment Comp 2,645
0170. Workmen's Comp 1,812

_—_—_— ere > i UT" OO OoOoOmnaeSS — eOeeeeeeeeeeee e_-

TOTAL PERSONAL SERVICES 182,206 212,087 135,136 213,078 77,942

CONTRACTUAL SERVICES

0210. Communications 2,780 2,345 2,600 3,000 400

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 59 385 400 400

0280. Transport of Persons 20 100 50 -50

0290. Misc Contractual Svcs 3,390 2,290 6,000 6,000

oe e-——

TOTAL CONTRACTUAL SERVICES 6,249 5,021 3,100 9,450 6,350

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 3,182 2,510 1,000 3,105 2,105
0370. Clothing Allowance
0390. Misc Supp & Mat 150 150

TOTAL SUPPLIES & MATERIALS 3,182 2,510 1,150 3,255 2,105

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 3,020
0490. Other Current Charges 730 1,365 1,100 418 -682

TOTAL CURRENT CHGS & OBLIG 3,750 1,365 1,100 418 -682

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 641
0590. Misc Equipment 350

_ooOoeeeoee eee

TOTAL EQUIPMENT 350 644 0 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ny Cr aan, ane or Tjie Pee sk eee

_ennnnooo eee

GRAND TOTAL 195,737 221,624 140,486 226,201 85,715

OOo eee
ere —>: —OC rr OO ——— — — ——— ——OeRRNNLSS — CTU

WORKERS’ COMPENSATION SERVICE DIVISION

PROGRAM PERSONNEL
PROGRAM 1. LEGAL

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
WCMP AGENT MM11 1.00 1.00 62,431 1.00 62,431
A CORP CNL MM6 1.00 2.00 69,039 2.00 69,039
ADMIN ASST R16 1.00 1.00 34,909 1.00 34,909
ADMIN SECY R14 1.00 21,820 1.00 21,820
SR LEG AST R14 1.00 21,820 1.00 21,820
TOTAL 3.00 6.00 210,019 0.00 0 0.00 0 6.00 210,019
PLUS: DIFFERENTIAL PAYMENTS fe)

COLLECTIVE BARGAINING 0

OTHER 3,059

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 6.00 213,078

WORKERS’ COMPENSATION SERVICE DIVISION 9

PROGRAM 2. CLAIMS MANAGEMENT

ALYSON R. HALEY, MANAGER ACCOUNT # 011-140-0155-WC02

PROGRAM MISSION

The Claims Management Program examines all workers’ compensation claims and determines whether
the claims are accepted or denied. In addition, it works with City departments to manage and investigate
open cases. The program reviews cases regularly, arranges independent medical exams, and encourages
placement in “restricted work”’ positions.

¢ Compensation is available to all City employees (approximately 15,000) except uniformed Police and
Fire employees which are covered separately.

¢ Case management system to process all active cases.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To increase City departments’ cooperation with the a_ FRI’s filed. 2,500.

workers’ compensation process by requiring the prompt
receipt of the first reports of injury (FRI).

b- FRI’s received within 5 days of the 2,000.
date of injury.

To actively manage cases by assigning every case to a a Open cases. aya
claims manager and reviewing cases regularly.

b Reviews of open cases. 6,500.
To reduce the ratio of claims per claims manager to ensure Claims per manager. 80.
better management during implementation of case track-
ing management system.
To work with individual City departments to create and fill Employees returning to work. 60.

positions to return employees from workers’ compensa-
tion to employment.

—_

0 WORKERS’ COMPENSATION SERVICE DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. CLAIMS MANAGEMENT

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 3

PERSONAL SERVICES
0100. Permanent Employees 97,069 96,840 136,988 101,415 -35,573
0110. Emergency Employees 10,443 17,585 17,585
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 107,512 96,840 136,988 119,000 -17,988
CONTRACTUAL SERVICES
0210. Communications 2,780 2,523 3,000 3,600 600
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip ~ 300 300
0280. Transport of Persons 23 96 50 50
0290. Misc Contractual Svcs 25,368 38,081 8,475 10,000 1,525

TOTAL CONTRACTUAL SERVICES 28,171 40,700 11,775 13,950 2,175

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 1,025 2,801 3,000 3,825 825
0370. Clothing Allowance
0390. Misc Supp & Mat 150 150

TOTAL SUPPLIES & MATERIALS 1,025 2,801 3,150 3,975 825

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 71 500 128 -372

TOTAL CURRENT CHGS & OBLIG 0 74 500 128 "372

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 180
0590. Misc Equipment
TOTAL EQUIPMENT ee ERT ae Teds FO te RY , V1 Eo

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ic a arin hi oe aT SME 8 ce) as AD

GRAND TOTAL 136,708 140,593 152,413 137,053 -15,360

WORKERS’ COMPENSATION SERVICE DIVISION 11

POSITION

ADMIN ASST
SPV CLAIMS
SR CLM INV

HD CLK SEC
TOTAL

FILLED
¥17/92

PROGRAM PERSONNEL
PROGRAM 2. CLAIMS MANAGEMENT

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 32,275

QUOTA

_OoOoO >) i TO - - )}.,.e > ee eS re

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

WORKERS’ COMPENSATION SERVICE DIVISION

8.00

WORKERS’ COMPENSATION
SERVICE DIVISION

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency Manager

WORKERS’ COMPENSATION SERVICE DIVISION 13

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ASSESSING DEPARTMENT

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THADDEUS J. JANKOWSKI JR., COMMISSIONER ACCOUNT # 011-136-0136

DEPARTMENT MISSION

The Assessing Department’s mission is to determine the fair market value of all property in the City of
Boston for the purpose of taxation, and to assess property taxes and administer motor vehicle excise taxes
in a fair and efficient manner.

DESCRIPTION OF SERVICES

The Assessing Department is responsible for the valuation and assessment of all real and personal proper-
ty in the City of Boston for the purpose of taxation. Assessment records are reviewed annually to reflect
new construction, fire damage, and changes in ownership. The Department conducts a revaluation pro-
gram every three years. The Department also administers the motor vehicle excise tax. In addition, the
Department conducts research on assessment practices and provides the necessary accounting control and
other related clerical support to properly assess real and personal property. The Department maintains
official maps, records of assessment and ownership, abatements and exemptions, and related property
description data.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 38.0 $1,558,890
2. VALUATION 53.0 $2,278,740
3. ABATEMENT 20.0 $792,370
TOTAL DEPARTMENT 111.0 $4,630,000

AUTHORIZING STATUTES/ORDINANCES
Organizations, CBC St. 6, s. 100-107; CBC Ord. 6, s. 100-104
Taxation, MGLA c. 59; MGLA c. 60A-B; MGLAc. 61A-B; MGLAc. 121A
Abatement of Back Taxes, MGLA c. 58, s. 8
Classification, MGLAc. 59, s. 2A; MGLAc. 40, s. 56
Annual Assessment, MGLAc. 59, s. 23
Proposition 2 1/2, MGLAc. 59, s. 21C
Cherry Sheets - State Aid, MGLAc. 58, s. 18A-C, 25A; MGLA c.29, s. 2 M-O, 67-71

ASSESSING DEPARTMENT 1

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DEPARTMENT HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

4,117,452

4,251,290

98,344
9,069

90,023
2,028
695,685

895,149

3,052

75,585
479,810

555,395

372,981

ASSESSING DEPARTMENT

FY 91
EXPENDITURE

4,139,743

4,241,669

70,855
11,668

32,656
1,477
262,365
379,021

4,832

11,338

FY 92
BUDGET

3,714,390
29,320
40,290

140,000

3,944,000

79,000
15,000

42,300
3,000
288, 100

427,400

4,000

FY 93
RECOMMENDED

3,896,740

3,931,490

69,000
25,000

46,600
1,900
122,600

265, 100

4,000

INC/DEC
92 vs 93

182,350
-29,320
-20,040
-133,500

4,300
-1,100
-165,500

-162,300

POSITION

COMMISSNER
MBR REV BD
E AST(ASN)
E AST(ASN)
EX AST
PROP SA
ACP CNS 4
DRASNPM
PR ADM AST
SR DP SA
ACP CNS 2
DP INF MGR
DP SYS AN
SR AD ANL
A AST(ASN)
EDP I/O SP
ADMIN SECY
S AST ASSR
S RE ANASN
SR ASSG DM
ASST ASSES
J ASSESS D
ADMIN ASST
A AS(TRII)
ADMIN ANL
ADMIN SECY
HD ADM CLK
SR COMP OP
TITLE EXAM
HD CLK SEC
HEAD CLERK
CTX TS OPR
PR OFF ASN
DAT ENT OP
TOTAL

GRADE

FILLED
W172

1.00
1.00
2.00

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA
1.00 65,000 1.00
1.00 44,500 1.00
2.00 119,220 2.00
1.00 59,980 1.00
1.00 60,430 1.00
1.00 60,430 1.00
1.00 55,790 1.00
1.00 51,880 1.00
11.00 542,180 11.00
1.00 51,880 1.00
1.00 41,510 1.00
2.00 75,660 2.00
4.00 167,350 4.00
2.00 74,480 2.00
6.00 232,020 6.00
1.00 35,800 1.00
2.00 64,410 2.00
6.00 224,380 6.00
4.00 146,390 4.00
1.00 40,200 1.00
12.00 386,920 9.00 240,300 21.00
3.00 96,860 1.00 27,590 4.00
4.00 121,030 4.00
11.00 255,440 9.00 211,800 2.00
8.00 213,750 3.00 73,840 5.00
5.00 138,340 5.00
1.00 23,510 1.00
2.00 48,690 2.00
7.00 184,690 2.00 52,040 5.00
11.00 247,870 11.00
1.00 21,800 1.00 21,800
2.00 40,300 2.00
1.00 20, 160 1.00
118.00 4,012,850 15.00 359,480 10.00 267,890 113.00

DEPARTMENT PERSONNEL

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 2.00
FY 93 TOTAL REQUEST 111.00
Total Working January 1, 1991: 132.0

ASSESSING DEPARTMENT

FY 93 TOTAL
SALARY

65,000
44,500
119,220
59,980
60,430
60,430
55,790
51,880
542,180
51,880
41,510
75,660
167,350
74,480
232,020
35,800
64,410
224,380
146,390
40,200
627,220
124,450
121,030
43,640
139,910
138,340
23,510
48,690
132,650
247,870

40,300

20, 160

3,921,260

0
0
40,750
65,270

3,896,740

HISTORICAL EXPENDITURES

MILLIONS OF DOLLARS

PROGRAM BUDGET

3°
ADMINISTRATION ABATEMENT 17.1%

33.7%

“VALUATION 49.2%

ASSESSING DEPARTMENT

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 TOTAL
GROUPS/CLASSES ADMIN VALUATION ABATEMENT
PERSONAL SERVICES
0100. Permanent Employees 1,408, 180 1,760,470 728,090 3,896,740
0110. Emergency Employees
0120. Overtime 20,250 20,250
0160. Unemployment Comp 6,500 6,500
0170. Workmen's Comp 8,000 8,000
TOTAL PERSONAL SERVICES 1,408,180 1,795,220 728,090 3,931,490
CONTRACTUAL SERVICES
0210. Communications 22,260 43,560 3,180 69,000
0220. Light, Heat & Power 25,000 25,000
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 17,850 28,750 46,600
0280. Transport of Persons 1,900 1,900
0290. Misc Contractual Svcs 61,000 6,000 55,600 122,600
TOTAL CONTRACTUAL SERVICES ~ 103,010 103,310 58,780 265,100
SUPPLIES & MATERIALS
0300. Auto Energy Supp 4,000 4,000
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 34,450 13,050 47,500
0370. Clothing Allowance
0390. Misc Supp & Mat 2,000 3,500 5,500
TOTAL SUPPLIES & MATERIALS 36,450 20,550 0 57,000
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges 11,250 354,660 5,500 371,410
TOTAL CURRENT CHGS & OBLIG 11,250 354,660 5,500 371,410
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 5,000 5,000
0590. Misc Equipment
TOTAL EQUIPMENT Q) Min 5.000 0 5,000
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 0 0 0 0
GRAND TOTAL 1,558,890 2,278,740 792,370 4,630,000
ASSESSING DEPARTMENT

PROGRAM 1. ADMINISTRATION

MARTIN LYDON, MANAGER ACCOUNT # 011-136-0136-AS01

PROGRAM MISSION

The Administration Program provides administrative, fiscal, human resource, and other support services
to all operating units within the Department. It also provides management and technical support for fleet
administration, facilities and office management, office equipment operation, and computerization.

¢ Annually updates approximately 18,000 property changes recorded at the Suffolk County Registry of
Deeds onto Department’s ownership history file.

¢ Provides a minimum of 90 job-related training opportunities for 15 assessors, 25 managers, and 50
technical and clerical staff to learn and develop their work skills.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To complete full automation of the mapping system to a Percent of updates added to new 100%.
allow City departments to universally identify property. digitized parcel maps.
b Percent of existing half-sized maps 100%.
replaced with new digitized par-
cel maps.
To update the legal ownership of all properties that have Transaction records updated for 17,000.
been transferred in the previous year. FY94 tax bills.
To maintain public outreach and response to taxpayer in- a_ Percent of preliminary responses 75%.
quiries. made within 72 hrs.
b Percent of formal resolutions 75%.
processed within 60 days.

ASSESSING DEPARTMENT 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,932,912 1,932,435 1,693,470 1,408,180 -285,290
0110. Emergency Employees 14,464 22,799 18,040 -18,040
0120. Overtime 3,661 127 14,050 -14,050
0160. Unemployment Comp 58,619 34,324 60,000 -60,000
0170. Workmen's Comp 1,935
TOTAL PERSONAL SERVICES 2,009,656 1,991,620 1,785,560 1,408, 180 -377,380
CONTRACTUAL SERVICES
0210. Communications 28,550 23,901 30,000 22,260 -7,740
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 9,603 5, /de 15; 700 17,850 2,100
0280. Transport of Persons 2,028 1,477 3,000 1,900 -1,100
0290. Misc Contractual Svcs 231,447 187,420 179,800 61,000 -118,800
TOTAL CONTRACTUAL SERVICES 271,628 218,530 228,550 103,010 -125,540
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 45,388 ao 4 21,440 34,450 13,010
0370. Clothing Allowance
0390. Misc Supp & Mat 3,867 2,019 2,500 2,000 -500
TOTAL SUPPLIES & MATERIALS 49,255 37,793 23,940 36,450 12,510
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 23,993 20,332 20,750 11,250 -9,500
TOTAL CURRENT CHGS & OBLIG 23,993 20,332 20,750 11,250 -9,500
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 6,072 15
TOTAL EQUIPMENT 6,072 15 0 0 0
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER To MO * Meas no) INN S08 Con LO... cae
GRAND TOTAL 2,360,604 2,268,290 2,058,800 1,558,890 -499,910

ee
———— Oe CL

ASSESSING DEPARTMENT

POSITION

COMMISSNER
E AST(ASN)
DRASNPM
PR ADM AST
DP INF MGR
DP SYS AN
SR AD ANL

A AST(ASN)
EDP I/O SP
ADMIN SECY
S RE ANASN
SR ASSG DM
J ASSESS D
ADMIN ASST
ADMIN ANL
ADMIN SECY
HD ADM CLK
SR COMP OP
TITLE EXAM
HD CLK SEC
PR OFF ASN
DAT ENT OP
TOTAL

FILLED
¥17/92

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

SALARY REQUIREMENTS
QUOTA SALARY
1.00 65,000
1.00 59,980
1.00 51,880
6.00 288,660
2.00 75,660
1.00 43,040
2.00 74,480
2.00 74,340
1.00 35,800
1.00 32,460
2.00 71,000
1.00 40,200
3.00 96,860
2.00 60,060
1.00 27,240
1.00 28,690
1.00 23,510
1.00 25,110
7.00 184,690
1.00 23,580
2.00 40,300
1.00 20,160
41.00 1,442,700

FY93 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA

1.00
1.00
1.00
6.00
2.00
1.00
2.00

1.00 27,590 4.00

2.00

1.00

2.00 52,040 5.00

2.00 52,040 1.00 27,590 40.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 2.00
FY 93 TOTAL REQUEST 38.00

ASSESSING DEPARTMENT

FY 93 TOTAL
SALARY

65,000
59,980
51,880
288,660
75,660
43,040
74,480
74,340
35,800
32,460
71,000
40,200
124,450
60,060
27,240
28,690
23,510
25,110
132,650
23,580
40,300
20,160

1,418,250

0
0
16,050
26,120

1,408,180

PROGRAM 2. VALUATION

MARGARET O'SULLIVAN, MANAGER ACCOUNT # 011-136-0136-AS02

PROGRAM MISSION

The Valuation Program determines and records the full and fair cash value of all real and personal proper-
ty in the City of Boston as of January 1, of each year.

¢ Field inspects 17,393 real and 4,779 personal property parcels prior to September.

« Analyzes and cross-references approximately 3,000 Personal Property Forms of List.

* Mails a “Sales Verification” questionnaire to half of the estimated 8,000 calendar 1991 new property
owners; analyzes the two-thirds that will be returned.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To appraise all real and personal property in Boston and to a_ Parcels committed to Collector's of- 127,000.
meet mandated requirements of property valuation for fice.
FY93;
b Personal property accounts com- 10,000.
mitted to Collector’s office.
a
To conduct FY94 valuation maintenance cycle from 10/92 a_ Parcels cycled. 16,000.
to 4/93 for certification of property values by 1st quarter
tax bill.
b Sales verification forms analyzed 2,600.
to determine market trends by
4993.
c New taxable parcels identified and 600.
valued by 4/93.
pa a a ee el atm a cl ence
To maintain property assessment accuracy. Accuracy rate of data quality and as- 95%.
sessment.
a a ti a a Re Sk me ee at li Ee net es ne
To increase PILOT payments (Payment-In-Lieu-Of-Taxes) a Pct. increase in PILOT revenues. 5%.

from agreements with tax exempt institutions.

b Number of new agreements. a

10 ASSESSING DEPARTMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. VALUATION

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

1,837,289
13,406
23,481

1,892,408

65,164
9,069

80,420

419,156

75,585
451,477

527,062

366,909
366,909

ASSESSING DEPARTMENT

FY 91

EXPENDITURE

1,837,944
13,811
19,782

1,871,537

39,840
11,668

114,274

4,832

FY 92
BUDGET

1,711,100

1,848,620

45,000
15,000

FY 93

RECOMMENDED

1,760,470

1,795,220

43,560
25,000

103,310

4,000

354,660

a ——_— ee eee eee eee eee

E AST(ASN)
PR DP SA

PR ADM AST
SR DP SA

DP SYS AN

A AST(ASN)
ADMIN SECY
S AST ASSR
S RE ANASN
ASST ASSES
A AS(TRII)
ADMIN SECY
SR COMP OP
HD CLK SEC
HEAD CLERK
CTX TS OPR

MM12
MM10
MM8
MM8
MM6
MMS
MM3
R18
R18
R16
R14
R14
R13
Ri2
R11
R8

PROGRAM PERSONNEL
PROGRAM 2. VALUATION

FILLED | SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS FY 93 TOTAL
POSITION GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
2.00 2.00 119,220 2.00 119,220
1.00 1.00 60,430 1.00 60,430
2.00 3.00 149,760 3.00 149,760
1.00 1.00 51,880 1.00 51,880
3.00 3.00 124,310 3.00 124,310
1.00 1.00 39,420 1.00 39,420
1.00 1.00 31,950 1.00 31,950
5.00 6.00 224,380 6.00 224,380
3.00 2.00 75,390 2.00 75,390
9.00 12.00 386,920 9.00 240,300 21.00 627,220
9.00 11.00 255,440 9.00 211,800 2.00 43,640
1.00 1.00 23,580 1.00 23,580
1.00 1.00 23,580 1.00 23,580
8.00 179,560 8.00 179,560
8.00
1.00 1.00 21,800 1.00 21,800

TOTAL

A on

54.00 1,767,620 10.00 233,600 9.00 240,300 53.00 1,774,320

PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING 0
OTHER 15,300
MINUS: SALARY SAVINGS 0.00 29,150
FY 93 TOTAL REQUEST 53.00 1,760,470

ASSESSING DEPARTMENT

PROGRAM 3. ABATEMENT

JOHN D. MOORE, MANAGER ACCOUNT # 011-136-0136-AS03

PROGRAM MISSION

The Abatement Program reviews all abatement and exemption applications for consistency with state
laws and fair market standards. It defends assessed valuations at the State Appellate Tax Board and ad-
ministers motor vehicle excise taxes and abatements. It also handles the initial processing of all applica-
tions for any abatement issued by the Department.

* 10,000 abatement applications filed annually.

¢ Approximately 200 special abatement cases filed annually.

¢ Provides Collecting Division with motor vehicle excise tax tape for purpose of sending excise tax bills
to correct addresses; 6 to 8 mailings per year totalling approximately 350,000 bills.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
1 To resolve assessment valuation and exemption based dis- Percent of abatements resolved 25%.
putes in a timely manner. within 3 months.
2 To maintain the MGLAc. 58, s. 8 requests at desired Average MGLA c. 58, s. 8 case load. 80.

caseload level.

3 To maintain automated clause exemption file. Clause exemption files updated. 8,000.

ASSESSING DEPARTMENT 13

PROGRAM HISTORY BY OBJECT CODE

PROGRAM 3. ABATEMENT

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

347,251
1,975

FY 91
EXPENDITURE

369,364
8,987
161

FY 92
BUDGET

309,820

FY 93
RECOMMENDED

728,090

INC/DEC
92 vs 93

418,270

349,226

4,630

378,512

7,114

309,820

4,000

418,270

-820

—_—_eeeoeoeoeoeoo ) — le—e eeeeeeeeeeee=- eee .

199

5,000

—_—_————"_ —oireeeee a

-—-ererererererrr— ee

seen eee

ASSESSING DEPARTMENT

eS
—_—_— ee SEE

ACP CNS 4
PR ADM AST
ACP CNS 2
A AST(ASN)
ADMIN ASST
ADMIN ANL
ADMIN SECY
HD CLK SEC
HEAD CLERK
TOTAL

GRADE

MM10
MMg
MM8
MM7
MM5
R15
R14
R14
R12
R11

¥1792

PROGRAM PERSONNEL
PROGRAM 3. ABATEMENT

FILLED SALARY REQUIREMENTS

QUOTA

1.00
1.00

SALARY

44,500
60,430
55,790
103,760
41,510
118,260
60,970
186,510

FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA
1.00
1.00
1.00
2.00
1.00
3.00
2.00
3.00 73,840 4.00
3.00
2.00
3.00 73,840 0.00 0 20.00
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 20.00

ASSESSING DEPARTMENT

FY 93 TOTAL
SALARY

44,500
60,430
55,790
103,760
41,510
118,260
60,970
112,670
86,070
44,730

ASSESSING DEPARTMENT

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

KL,

Ageficy Manager

16 ASSESSING DEPARTMENT

AUDITING DEPARTMENT

See mesa

SALLY M. DEGAN, CITY AUDITOR ACCOUNT # 011-131-0131

DEPARTMENT MISSION

The Auditing Department provides the controllership and audit functions for the City and its departments
and agencies. The Department implements fiscal controls over departmental spending, prepares detailed
departmental expenditure reports, prepares the City’s annual financial statements, and conducts on-site
internal audits and reviews of departments and agencies. The Department also is responsible for the de-
velopment of a technically skilled, proficient, and professional management team.

DESCRIPTION OF SERVICES

The Auditing Department has four broad areas of responsibility: (1) controllership functions (accounting and fiscal
records maintenance); (2) accounts payable and payroll processing; (3) financial management of grant receipts; and
(4) administration of internal and external financial and compliance audit requirements. The Auditing Department
serves as the accounting and fiscal records manager for the City. The Department is responsible for generating timely
and accurate internal management reports for use by other City fiscal agencies. In addition, the City Auditor’s staff
manages the reconciliation of all ledgers maintained within the City’s accounting system. These ledgers include ac-
counts payable, payroll, expenditure, appropriation, encumbrance, and the general ledgers.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 7.0 $246,541
2. ACCOUNTING/FINANCIAL REPORTING 8.0 $319,058
3. PAYROLL 4.25 $144,607
4. INTERNAL AUDIT 1.0 $57,038
5. GRANTS MONITORING 2.0 $94,495
6. ACCOUNTS PAYABLE 15.75 $455,911
TOTAL DEPARTMENT 38.0 $1,317,650

AUTHORIZING STATUTES/ORDINANCES

Annual Audit, 31 USC 7502; MGLA c. 41, s. 50, 53; MGLAc. 44, s. 40, 53D; MGLA c. 60, s. 97; Ch. 190, s. 14, Acts
of 1982; CBC Ord. 6, s. 5

Annual Appropriation, MGLAc. 41, s. 57-58; Ch. 701, s. 3, 7-9, Acts of 1986; Ch. 190, s. 18, Acts of 1982; CBC St. 6,
s. 252; CBC Ord. 6, s. 10

Execution of Contracts, MGLAc. 40, s. 4G; MGLAc. 41, s. 17; CBC St. 4, s. 7-8; CBC Ord. 5, s. 120

Payment of Bills, MGLAc. 41, s. 51, 56; CBC Ord. 5, s. 119; CBC Ord. 6, s. 4-6; CBC Ord. 11, s. 178

Payment of Payrolls, MGLAc. 41, s. 56; Ch. 190, s. 18, Acts of 1982; CBC Ord. 5, s. 121; CBC Ord. 6, s. 3

Debt Service, Ch. 190, s. 4, 8, Acts of 1982; MGLAc. 41, s. 57; CBC St. 6, s. 254-255; CBC Ord. 6, s. 1-2

Financial Accounting and Reporting, 31 USC 7502; MGLAc. 41, s. 54, 57-58, 61; MGLAc. 44, s. 43; CBC St. 6, s. 2-
3; CBC Ord. 5, s. 126; CBC Ord. 6, s. 7-8

AUDITING DEPARTMENT 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,084,959 1,275,742 1,240,464 1,217,596 -22,868
0110. Emergency Employees 9,644 6,000 6,000
0120. Overtime 12,943 11,330 18,561 13,559 -5,002
0160. Unemployment Comp 8,375 16,837 33,800 4,000 -29,800
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 1,106,277 1,313,553 1,298,825 1,241,155 -57,670
CONTRACTUAL SERVICES
0210. Communications 16,599 14,214 17,000 17,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip tise. 7,399 7,600 7,600
0280. Transport of Persons 595 686 3,600 1,300 -2,300
0290. Misc Contractual Svcs 35,164 34,531 40,800 35,400 -5,400
TOTAL CONTRACTUAL SERVICES Sne50 GAS uae 5G O50me ano 0001 fm) 861:300.. he 27-700
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat O25. 9,461 10,200 8,220 -1,980
0370. Clothing Allowance
0390. Misc Supp & Mat 1567 1,398 1,000 1,000
TOTAL SUPPLIES & MATERIALS tO B24 a enn 0.050 e Ben 100. 9 000) Pe o60
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 695 31,510
0490. Other Current Charges 7,499 5537 6,700 4,700 -2,000
TOTAL CURRENT CHGS & OBLIG (ae 1g4un een 7.047 1 mm G:700 ree 4°700 | wh 5-2.000
EQUIPMENT |
0500. Automotive Equip
0560. Office Furn & Equip 3,462 1,413 1,275 eel
0590. Misc Equipment 192 86
TOTAL EQUIPMENT pans pn een cg) Wer {075° 1. Wl. 1.275) ..» =hsanO
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER “(aa aay” je tl Deg
GRAND TOTAL 1,188,634 1,419,788 1,387,000 1,317,650 69,350

AUDITING DEPARTMENT

POSITION

CT AUDITOR
DP CTY AUD
AS CTY AUD
PR ADM AST
SRDPSA
SR AD ASST
SADANSPS
SR AD ANL
SUPV PAYRL
S PER OFF
SUPV ACCTG
AST PR ACT
SR RES ANL
PR ACCTNT
ADMIN SECY
AS PR ACT
SR ACCTNT
HD ACT CLK
TOTAL

DEPARTMENT PERSONNEL

FY93 DELETIONS
QUOTA SALARY

FY 93 ADDITIONS

QUOTA SALARY QUOTA

1.00
1.00
3.00
1.00
1.00

FILLED
GRADE 9/17/92
1.00
MM11
Mg 3.00
MM8 1.00
MM8 1.00
MM7 1.00
MM6 2.50
MM6 2.50
MM6 1.00
MM5 1.00
MM5 2.00
MM3 1.00
MMs3 2.00
R16
R14 1.00
R14 5.00
R13 6.00
R11 6.00
37.00

SALARY REQUIREMENTS
QUOTA SALARY
1.00 67,500
1.00 64,200
3.00 163,409
1.00 46,877
1.00 47,036
1.00 47,389
2.50 107,605
2.50 106,065
1.00 43,042
1.00 39,418
2.00 75,159
1.00 28,567
2.00 60,043
1.00 35,043
1.00 25,259
5.00 135,718
6.00 143,417
6.00 133,824
39.00 1,369,571

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991: 47.0

AUDITING DEPARTMENT

1.00

FY 93 TOTAL
SALARY

67,500
64,200
163,409
46,877
47,036
47,389
107,605
106,065
43,042
39,418
75,159
28,567
60,043
35,043
25,209
135,718
143,417

133,824

1,369,571

0
11,075
163,050

1,217,596

HISTORICAL EXPENDITURES

MILLIONS OF DOLLARS

PROGRAM BUDGET

INTERNAL AUDIT 4.3%

GRANTS MONITORING
7.2%

PAYROLL 11.0%

ACCOUNTING/
FINANCIAL
24.2%

ACCOUNTS
PAYABLE : A
34.6% _

ADMINISTRATION 18.7%

AUDITING DEPARTMENT

PROGRAM SUMMARY BY OBJECT CODE
a a a a IO NR

PROGRAM 1 PROGRAM 2 PROGRAM 3 PROGRAM 4
GROUPS/CLASSES ADMIN ACCT/FIN RPT PAYROLL INT CONTROL
PERSONAL SERVICES
0100. Permanent Employees 230,274 300,331 136,099 50,258
0110. Emergency Employees
0120. Overtime 2,808 3,976 907
0160. Unemployment Comp 2,750
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 233,082 307,057 137,006 50,258
CONTRACTUAL SERVICES
0210. Communications 4,809 3,826 2,104 850
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 1,600 1,600 800 400
0280. Transport of Persons 500 200 200
0290. Misc Contractual Svcs 2,000 3,000 3,500 4,500
TOTAL CONTRACTUAL SERVICES 8,909: + ~=—«8,626 «a a eenirers
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 1,980 1,600 800 480
0370. Clothing Allowance
0390. Misc Supp & Mat Bea 475
TOTAL SUPPLIES & MATERIALS Pees ans Se iio ars 800 480
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges 2,170 1,050 130 350
TOTAL CURRENT CHGS & OBLIG ie 24 70 Rann OST) 130 350
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip ide 250 200
0590. Misc Equipment
TOTAL EQUIPMENT 75 250 200 0
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 0 0 0 0
GRAND TOTAL 246,541 319,058 144,607 57,038
AUDITING DEPARTMENT

PROGRAM SUMMARY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

AUDITING DEPARTMENT

PROGRAM 5

GRANTS MONT

84,368

1,794

86,162

1,503

400
200
5,000

7,103

480

500

250

94,495

PROGRAM 6
ACCTS PAY

416,266
6,000
4,074
1,250

427,590

3,841

2,800
200
17,400

24,241

2,880

200

3,080

500
500

500

455,911

TOTAL

1,217,596
6,000
13,559
4,000

1,241,155

17,000

7,600
1,300
35,400

61,300

8,220

1,000

9,220

4,700

1,275

1,317,650

PROGRAM 1. ADMINISTRATION

SALLY M. DEGAN, MANAGER ACCOUNT # 011-131-0131-AU01

PROGRAM MISSION

The Administration Program is responsible for executive operations and provides administrative, fiscal,
and human resource support services to all programs. The program also provides Local Government
Financial System (LGFS) support services to all City and County departments. Its mission is to plan,
develop, and provide these services cost effectively and efficiently. The Administration Program enhan-
ces user access to LGFS and overall management of the Department.

¢ An average of 40 inquiries are handled daily from constituents, vendors, representatives from City
departments, and other governmental agencies.
¢ Personnel records for 37 employees are continually updated and maintained.

e An average of 75 personnel transactions are prepared and completed within 5 days notice of employ-
ment, change of status, or benefits due.

* An average of 120 procurement documents and 200 invoices are prepared and submitted for process-
ing.

¢ An average of 1,300 monthly financial reports are issued to all City and County departments.

« An average of 50 special reports are created and issued at the request of City and County departments.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To improve administrative, fiscal, and support services. a_ Average days to process personnel a.
paperwork.
b Average days to process procure- eh

ment documents.

C Average days to process invoices. sh
To effectively conduct training for City and departmental a_ Local Government Financial Sys- 6.
employees. tem (LGFS) training sessions.

b Management and technical skills 4.

training sessions.

To produce accurate reports for the M/WBE Office on City Reports to M/WBE Office. As requested.
departments’ expenditures for goods and services
provided by minority and women business enterprises.

AUDITING DEPARTMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 481,999 334,180 285,645 230,274 Bote oH,
0110. Emergency Employees
0120. Overtime 4,965 G,2le 3,200 2,808 -392
0160. Unemployment Comp 8,375 16,837 6,800 -6,800
0170. Workmen's Comp
TOTAL PERSONAL SERVICES tn405,339 5 ia54920 «mn295.6450) 123.082. = 1 0-82.560
CONTRACTUAL SERVICES
0210. Communications 4,262 3,692 4,809 4,809
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 5,708 5.533 1,600 1,600
0280. Transport of Persons 94 900 500 -400
0290. Misc Contractual Svcs 2,156 5,281 4,000 2,000 -2,000
TOTAL CONTRACTUAL SERVICES “7 15590 SA dS0GEE ee 02 11'309 ) on 6.9008 iin mete 400
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 2,972 2,772 2,400 1,980 -420
0370. Clothing Allowance
0390. Misc Supp & Mat OIG 48 475 325 -150
TOTAL SUPPLIES & MATERIALS iis Ono eee 50 0) het > B76 no 405" | eS 75
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 695 31,510
0490. Other Current Charges 4,474 3,274 3,100 2,170 -930
TOTAL CURRENT CHGS & OBLIG Geena SG GG ae a4 (794 een 1 00 nents 2:1 70 Seen
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 2,767 69 75 75
0590. Misc Equipment 192 43
TOTAL EQUIPMENT 2,959 112 75 75 0
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Lee CN ee Dea he LET) ) <a Oe 7 Cae, eee
GRAND TOTAL 519,672 406,451 313,004 246,541 -66,463

AUDITING DEPARTMENT

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/1782 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
CT AUDITOR 1.00 1.00 67,500 1.00 67,500
DP CTY AUD MM11 1.00 64,200 1.00 64,200
SRDPSA MM8 1.00 1.00 47,036 1.00 47,036
SR AD ASST MM7 1.00 1.00 47,389 1.00 47,389
S PER OFF MM5 1.00 1.00 39,418 1.00 39,418
AST PR ACT MM3 1.00 1.00 28,567 1.00 28,567
ADMIN SECY R14 1.00 1.00 25,259 1.00 25,259
TOTAL 6.00 7.00 319,369 0.00 0 0.00 0 7.00 319,369
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 3,050

MINUS: SALARY SAVINGS 0.00 92,145

FY 93 TOTAL REQUEST 7.00 230,274

10 AUDITING DEPARTMENT

PROGRAM 2. ACCOUNTING/FINANCIAL
REPORTING

JOHN M. CASHMON, MANAGER ACCOUNT # 011-131-0131-AU02

PROGRAM MISSION

The mission of the Accounting/Financial Reporting Program is to provide timely, accurate, and profes-
sional financial data concerning the City. It also upholds the statutory reporting and record keeping re-
quirements of the City.

¢ Maintains approximately 200 distinct funds, 84 appropriation accounts, and 500 individual department
and agency accounts.

¢ Processes and controls approximately 1,200 appropriation and expenditure transfers.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To present the general purpose and comprehensive finan- a_ Annual audit fieldwork completed L.

cial statements and complete the financial audit in a by 110/92.

timely manner.

b General purpose statements pub- EB
lished by 12/15/92.

Cc Comprehensive annual financial re- i:
port published by 12/31/92.

d State financial reports published by ie
10/31/92.
To develop and implement quarterly departmental revenue Revenue and expenditure reports. 4,
and expenditure reports.
To distribute easily understood departmental financial state- Monthly financial statements. 12.
ments.

AUDITING DEPARTMENT 11

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. ACCOUNTING/FINANCIAL REPORTING

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 123,298 339,726 292,446 300,331 7,885
0110. Emergency Employees 2,681
0120. Overtime 180 3,911 4,422 3,976 -446
0160. Unemployment Comp 4,000 2,750 -1,250
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 123,478 345,718 300,868 307,057 6,189
CONTRACTUAL SERVICES
0210. Communications 1,884 3,246 3,826 3,826
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 380 603 1,600 1,600
0280. Transport of Persons 800 200 -600
0290. Misc Contractual Svcs 2,321 5,000 3,000 -2,000
TOTAL CONTRACTUAL SERVICES 4,585 3,849 11,226 8,626 -2,600
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 903 rhe le & | 2,000 1,600 -400
0370. Clothing Allowance
0390. Misc Supp & Mat 885 475 475
TOTAL SUPPLIES & MATERIALS 9093... 3238 . 2475 2.075 |
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 405 1,500 1,050 -450
TOTAL CURRENT CHGS & OBLIG = aan Q + aon een 405+ bonne atS00... alum 1,050... ian
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 244 250 250
0590. Misc Equipment 43
TOTAL EQUIPMENT > 00. Dan gp7) =o m250 °° © 1-250. he
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Tl =O (+50 9 SOL Bn NO ees (0 eee
GRAND TOTAL 128,966 353,497 316,319 319,058 2,739

ooaaeeeaeaeaqQqa@nwanaaeaeaeaeeeSEe= Cl luG_uGaeeeeeeenee aS: —lUL.8 eee eee i CO

12 AUDITING DEPARTMENT

POSITION

AS CTY AUD
PR ADM AST
SADANSPS
SR AD ANL
SR RES ANL
AS PR ACT
TOTAL

GRADE

MMg
MM8

FILLED
V1792

0.50
1.00

PROGRAM PERSONNEL
PROGRAM 2. ACCOUNTING/FINANCIAL REPORTING

SALARY REQUIREMENTS
QUOTA SALARY
0.50 27,867
1.00 46,877
2.50 107,605
2.00 84,544
1.00 29,958
1.00 28,692
8.00 325,543

FY83 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY
0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

AUDITING DEPARTMENT

FY 93 TOTAL
SALARY

27,867
46,877
107,605
84,544
29,958
28,692

325,543

PROGRAM 3. PAYROLL

DENNIS COUGHLIN, MANAGER

PROGRAM MISSION

ACCOUNT # 011-131-0131-AU03

The Payroll Program’s mission is to audit and verify all payrolls for City, School Department, and County
employees for accuracy. The program mission is to ensure that all payroll information and costs contain
proper documentation and that all payrolls remain within approved departmental appropriations, while
being in compliance with the Integrated Personnel/Payroll System standards.
¢ Payrolls audited for over 20,000 employees and over 60 City departments/agencies.
¢ Audits an average of 198 weekly payrolls (including School Department).
¢ Audits an average of 278 biweekly payrolls.
¢ Audits an average of 338 semimonthly payrolls.
¢ Audits an average of 154 monthly payrolls.
¢ Audits an average of 8 WAC payrolls per week.

¢ Audits an average of 130 MAC payrolls.

¢ Conducts payroll audits every 1 to 2 months for fraud detection.

PROGRAM
OBJECTIVES

To process all weekly payrolls in a timely and accurate
manner.

To process all Weekly Adjustments in Compensation
(WAC) payrolls accurately and within required payment
schedules.

To process all Monthly Adjustments in Compensation
(MAC) payrolls accurately and within negotiated pay-
ment schedules.

To perform on-site payroll audits to assure validity of de-

partmental expenditures.

PERFORMANCE
MEASURES

Percent of weekly payrolls processed
within 2 days.

Percent of WAC payrolls processed
within 2 days.

Percent of MAC payrolls processed
within 4 days.

On-site audits performed.

14 AUDITING DEPARTMENT

FY 93 PROMISED
LEVEL OF SERVICE
85%.

80%.

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. PAYROLL

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET | RECOMMENDED 92 vs $3
PERSONAL SERVICES
0100. Permanent Employees 123,298 150,929 132,272 136,099 3,827
0110. Emergency Employees
0120. Overtime 180 172 2,410 907 -1,503
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES emmeiog47e) 1) 161101. en t34.682) semen (37,006) 324
CONTRACTUAL SERVICES
0210. Communications 1,884 1,776 rig i FA
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 380 283 800 800
0280. Transport of Persons
0290. Misc Contractual Svcs 2,321 2,778 4,100 3,500 -600
TOTAL CONTRACTUAL SERVICES ol rd 505 Ges G5 Fee? (7. 2 ONAL GA 7.1 lamed ali ave -GOO
SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 903 578 1,000 800 -200

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS Phare OOS es Gees 70 cee tant 000, vases. B00; . Fs en200

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges 40 200 130 -70
TOTAL CURRENT CHGS & OBLIG 0 40 200 130 -70
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 189 200 200
0590. Misc Equipment
TOTAL EQUIPMENT 0 189 200 200 0
OTHER

0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER oS, a Sal Pyle beni -aic-ae () 0 0 0

GRAND TOTAL 128,966 156,745 143,153 144,607 1,454

AUDITING DEPARTMENT 15

PROGRAM PERSONNEL
PROGRAM 3. PAYROLL

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
AS CTY AUD MM9Q 0.25 0.25 13,525 0.25 13,525
SUPV PAYRL MM6 1.00 1.00 43,042 1.00 43,042
SR RES ANL MM3 1.00 1.00 30,085 1.00 30,085
PR ACCTNT R16 1.00 35,043 1.00 35,043
SR ACCTNT R13 200 2.00 48,222 2.00 48,222
TOTAL 4.25 5.25 169,917 0.00 0 0.00 0 5.25 169,917
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 1,225

MINUS: SALARY SAVINGS 1.00 35,043

FY 93 TOTAL REQUEST 4.25 136,099

16 AUDITING DEPARTMENT

PROGRAM 4. INTERNAL AUDIT

JOHN M. CASHMON, MANAGER ACCOUNT # 011-131-0131-AU04

PROGRAM MISSION

The Internal Audit Program’s mission is to provide independent and objective reviews and assessments
of City department operations, procedures, and controls. It also provides technical assistance to depart-
ments in the areas of financial management and program operations, and makes recommendations for im-
provements to department heads, the City Auditor, and the Mayor as appropriate.
¢ Provides audit and review services to the City’s 60+ departments focusing on internal control structure.
¢ Audits and reviews result in 35-50 significant recommendations annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To independently appraise the effectiveness of City a_ Independent reviews. 6.
agencies’ financial and administrative controls.
b Requested reviews. 32
To assist departments on an individual basis to develop ef- Departments provided assistance. oP
fective controls for their operations.
To provide objective reviews, assessments, and technical Reviews reported. L

assistance with regard to agencies’ financial manage-
ment and program operations and make recommenda-
tions for improvements.

AUDITING DEPARTMENT 17

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 4. INTERNAL AUDIT

————————

GROUPS/CLASSES

PERSONAL SERVICES

0100. Permanent Employees

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp

0170. Workmen's Comp
TOTAL PERSONAL SERVICES

CONTRACTUAL SERVICES

0210. Communications

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip

0280. Transport of Persons

0290. Misc Contractual Svcs
TOTAL CONTRACTUAL SERVICES

SUPPLIES & MATERIALS

0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat
0370. Clothing Allowance
0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT

0500. Automotive Equip

0560. Office Furn & Equip

0590. Misc Equipment
TOTAL EQUIPMENT

OTHER

0600. Special Appropriation

0700. Struct & Improvements

0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 92

FY 93
RECOMMENDED

50,258

—EE EE E——EEE———

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ee |e

ee 0

EEE

FY 90 FY 91
EXPENDITURE EXPENDITURE
54,619 34,755
2,231
56,850 34,755
1,220 924
60 53
4,099 1,990
5,379 2,967
567 315
249 417
816 732
649 549
649 549
0 0
0 0)
63,694 39,003

aeGeGQ0V—V—_3<3c3uqLLYS—= Cla

AUDITING DEPARTMENT

600

480

——

590

-120

—————————

———————

——

ee EE NS

ooo

POSITION

AS CTY AUD
SR AD ANL
TOTAL

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS

GRADE 31792 QUOTA SALARY QUOTA SALARY QUOTA SALARY
MM9 0.50 0.50 27,897
MM6 0.50 0.50 2no2 |

1.00 1.00 49,418 0.00 0 0.00 0

PROGRAM PERSONNEL
PROGRAM 4. INTERNAL AUDIT

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

AUDITING DEPARTMENT

QUOTA

1.00

FY 93 TOTAL
SALARY

27,897
21,5211

49,418

50,258

PROGRAM 5. GRANTS MONITORING

MARY L. RAYSOR, MANAGER ACCOUNT # 011-131-0131-AU05

PROGRAM MISSION

The Grants Monitoring Program provides fiscal oversight, technical assistance, and external controls over
the use of all federal, state, and local grants, gifts, and other financial assistance programs.

¢ Monitors approximately 2,000 grants with a dollar value of approximately $1.4 billion.

¢ Oversees and coordinates the City’s annual single audit for federal financial assistance programs, eval-
uates 3% of the programs’ total expenditures during the fiscal year.

¢ Monitors grant expenditures against the grant budget and approves budgetary changes on an average
of 1,083 transfers annually.

* Reviews grants for compliance both on-and off-site on an average of 15 grants annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To complete the Single Audit of the FY92, Federal Finan- a_ Single audit completed and issued 1.
cial Assistance Program, and the Independent Auditor’s by 1/31/93.
Report required under government auditing standards.
b Independent auditor’s report re- ie
quired under government audit-
ing standards issued by 2/28/93.
To develop and implement new procedures for an on-and a Off-site monitoring visits. 10.
off-site monitoring of federal, state and local grants,
gifts, and other financial assistance received by the City
of Boston to ensure compliance with legal and regula-
tory provisions, as well as efficiency and program effec-
tiveness.
b On-site monitoring visits. =
To develop and implement procedures whereby all quar- Percent of reports under new proce- 25%.
terly and/or final reports are submitted to Auditing for dures by 6/30/93.
review and signature before department submits to
grantee.
To clear Single Audit findings for prior years. a_ Percent of FY87 findings cleared 50%.
by City of Boston.
b Percent of FY88 findings cleared 100%.
by City of Boston.

20 AUDITING DEPARTMENT

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 5. GRANTS MONITORING

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

44,821

4,181

FY 91
EXPENDITURE

73,331

2,015

FY 92
BUDGET

84,100

FY 33
RECOMMENDED

84,368

1,794

INC/DEC

480

AUDITING DEPARTMENT

PROGRAM PERSONNEL
PROGRAM 5. GRANTS MONITORING

QUOTA

0.00

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
GRADE ¥1792 QUOTA SALARY QUOTA SALARY QUOTA SALARY
MMg 1.00 1.00 55,795
R14 1.00 1.00 27,673
2.00 2.00 83,468 0.00 0 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

AUDITING DEPARTMENT

2.00

PROGRAM 6. ACCOUNTS PAYABLE

DENNIS COUGHLIN, MANAGER ACCOUNT # 011-131-0131-AU06

PROGRAM MISSION

The mission of the Accounts Payable Program is to accurately process City of Boston payments and to
provide a timely routing system for all contracts issued by City departments. The program mission is also
to maintain expenditure control and prohibit deficit spending at all levels.

¢ Maintains expenditure control for all funds for 60+ agencies/departments.

¢ Audits an average of 84,000 payments processed each year.

« Processes an average of 24,000 pre-encumbrance and encumbrance transactions each year.

¢ Successfully routes to execution an average of 4,400-6,000 purchase and service contracts each year
through coordination of the contract process at all levels.

« Maintains Vendor Information Profiles for accuracy (25,000+) and generates Form 1099s each year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To expedite processing of vendor payments. a Percent of invoices processed 90%.
within 21 days.
b Percent of contracts processed 85%.
within 4 days.
Cc Percent of documents encumbered 85%.
within 2 days.
To notify departments of potential deficits against ap- Percent of notices sent to depart- 85%.
proved spending limits. ments on errors/adjustments
within 1 day.
RR A A a Na
To oversee the successful execution of all City contracts. Percent of contracts forwarded to re- 80%.
viewing agencies/authorities
within 3 days of receipt.

NOTE: 1. Processing times are Auditing Department processing times only.

AUDITING DEPARTMENT 23

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 6. ACCOUNTS PAYABLE

FY 90 FY 91 FY $2 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 256,924 342,821 396,333 416,266 19,933
0110. Emergency Employees 6,963 6,000 6,000
0120. Overtime 1,206 2,620 5,529 4,074 -1,455
0160. Unemployment Comp 20,000 1,250 -18,750
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 258,130 352,404 427,862 427,590 272
CONTRACTUAL SERVICES
0210. Communications 6,030 3,345 3,841 3,841
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 739 867 2,800 2,800
0280. Transport of Persons 304 191 700 200 -500
0290. Misc Contractual Svcs 21,932 18,999 18,600 17,400 -1,200
TOTAL CONTRACTUAL SERVICES 99005 23402 95941 | 294244 cuuummmanan
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 3,316 3,066 3,600 2,880 -720
0370. Clothing Allowance
0390. Misc Supp & Mat 200 200
TOTAL SUPPLIES & MATERIALS 3,316 3,066 3,600 3,080 -520
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 540 65 700 500 -200
TOTAL CURRENT CHGS & OBLIG 540 65 700 500 -200
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 695 692 500 500
0590. Misc Equipment
TOTAL EQUIPMENT "arin, GOS | a b= 600, © SEEEESOO", ae iens- 500 20 ae
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Tt DEO i Ae on) Ln RD a0. one
GRAND TOTAL 291,686 379,629 458,603 455,911 -2,692

24 AUDITING DEPARTMENT

POSITION

AS CTY AUD
SUPV ACCTG
AS PR ACT
SR ACCTNT
HD ACT CLK
TOTAL

GRADE

MM9
MMS
R14
R13
R11

FILLED
4/1782

PROGRAM PERSONNEL
PROGRAM 6. ACCOUNTS PAYABLE

SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
0.75 38,325
2.00 75,159
3.00 79,353
4.00 95,195
eee gp een a Se ee eS ee 6.00
15.75 421,856 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

AUDITING DEPARTMENT

15.75

FY 93 TOTAL
SALARY

38,325
75,159
79,353
95,195
133,824

421,856

AUDITING DEPARTMENT

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

™. bw
Agency Manager

26 AUDITING DEPARTMENT

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CITY CLERK

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PATRICK F. MCDONOUGH, CITY CLERK ACCOUNT # 011-161-0161

DEPARTMENT MISSION

The City Clerk is the official filing agency of the City of Boston, and is responsible for accepting, filing,
recording, and maintaining all municipal records. The City Clerk publishes the agenda for all City Coun-
cil meetings, records all Council and related Mayoral actions, and edits and compiles the minutes of
Council meetings. The Department also maintains the City Council document system database and pub-
lishes, on a yearly basis, all ordinances and amended codes. The City Clerk is also responsible for over-
seeing the work of the Archives Commission.

DESCRIPTION OF SERVICES

Services to the public include the sale of various licenses and permits, notarizing and attesting to docu-
ments, and filing, recording, and copying papers in the custody of the Clerk. Services to City government
consist of providing informational resources and technical assistance, administration of the state’s open
meeting law, administration of oaths of office, attestation of various legal papers, and custody of records.
The Archives Commission oversees the protection of City records, files, and other items of historic in-
terest.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. LEGISLATIVE SUPPORT 3.75 $179,979
2. DOCUMENT FILING vas $260,714
3. ARCHIVES 2.0 $94,607
TOTAL DEPARTMENT 13.0 $535,300

AUTHORIZING STATUTES/ORDINANCES
Election of the City Clerk, St. 1821, c. 110, s. 10; St. 1854, c. 448, s. 30-31; St. 1885, c. 266, s. 2; St. 1909, c. 486, s. 22:
Rev. Ord. 1898, c. 11; MGLAc. 41, s. 12-19
Duties of the City Clerk, CBC Ord. 2, s. 550-551; CBC Ord. 14, s. 750; CBC St. 2, s. 750; MGLA c. 41, s. 12-19; Ch.
68, Acts of 1988
City Archives and Records Commission, MGLA c. 68

CITY CLERK 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 390,449 410,442 460,915 470,978 10,063
0110. Emergency Employees 50,534 28,473 35,795 14,658 -21,137
0120. Overtime 2,472 2,069
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES come rAdtd55 ener 440.984 saml406.7,108mmen4o5.630' | 1 -11,074
CONTRACTUAL SERVICES
0210. Communications 7,348 3,979 6,000 6,000
0220. Light, Heat & Power 6,216 4,076 500 500
0230. Water & Sewer 500 134 500 500
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct 260 -260
0270. Repairs & Serv Equip 795 239 1550 1,500 -50
0280. Transport of Persons 926 346
0290. Misc Contractual Svcs 10,663 26,848 39,200 26,664 -12,536
TOTAL CONTRACTUAL SERVICES 26,448 35,622 47,510 35,164 -12,346
SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat 4,319 10,480 8,000 -2,480
0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 6,410 9,288 5 iD 6,000 225
0370. Clothing Allowance

0390. Misc Supp & Mat Th ike 1,687 1,300 500 -800

TOTAL SUPPLIES & MATERIALS 7,540 15,294 17,555 14,500 -3,055
CURRENT CHGS & OBLIG

0450. Aid to Veterans
0460. Equipment Lease/Purchase

0490. Other Current Charges 1,407 2,766
TOTAL CURRENT CHGS & OBLIG a1 47) rt 7 ein) - )i Ss 6.0") si. 2.0
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 286
0590. Misc Equipment 19,162 19,104 2225 -2,225
TOTAL EQUIPMENT 19,162 19,390 2,225 0 -2,225
OTHER

0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER an ie ee esa fie eT QO) ) ai; . 0

a ——————_- ee

GRAND TOTAL 498,012 514,057 564,000 535,300 -28,700

et ent
————__——s—C—s sii Orr

CITY CLERK 3

POSITION

CITY CLERK
AS CTY CLK
PR ADM AST
SR AD ASST
ADMIN ANL
ADMIN ASST
ADMIN SECY
HEAD CLERK
TOTAL

GRADE

MM10
MM6
MM5

DEPARTMENT PERSONNEL

QUOTA

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
417/992 QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 1.00 62,500
1.00 1.00 60,434
3.00 3.00 122,450
1.00 1.00 29,387
2.00 2.00 68,357
1.00 1.00 27,673
3.00 3.00 73,677
1.00 1.00 20,700
13.00 13.00 465,178 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

CITY CLERK

FY 93 TOTAL
SALARY

62,500
60,434
122,450
29,387
68,357
27,673
73,677
20,700

465,178

0
0
5,800
0

470,978

HISTORICAL EXPENDITURES

0 100 200 300 400 500 600
THOUSANDS OF DOLLARS

PROGRAM BUDGET

_ ARCHIVES 17.7%

LEGISLATIVE
SUPPORT
33.6%

DOCUMENT FILINGS 48.6%

CITY CLERK

PROGRAM SUMMARY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 1
LEGIS SUPPT

162,815

2,500

200

12,764

15,464

1,500

200

1,700

179,979

CITY CLERK

PROGRAM 2
DOC FILINGS

239,206
14,658

253,864

2,500

750

1,500

4,750

2,100

260,714

PROGRAM 3
ARCHIVES

68,957

1,000
500
500

550

12,400

14,950

8,000

2,400

300

10,700

94,607

TOTAL

470,978
14,658

485,636

6,000
500
500

1,500

26,664

35,164

8,000

6,000

500

14,500

535,300

PROGRAM 1. LEGISLATIVE SUPPORT

PATRICK F. MCDONOUGH, MANAGER ACCOUNT # 011-161-0161-CL01

PROGRAM MISSION

The Legislative Support Program carries out government functions required by state and local law and
manages and maintains the City Council document system database. The program also administers oaths
of office and maintains records relative to the appointment or election of City officers. The program
maintains and updates the City of Boston Code, advises City officials on the Commonwealth’s open meet-
ing law, and maintains copies of City of Boston official reports.

¢ 100 sets of City Code published with all City department regulations.

¢ 45 Council meeting agendas and minutes prepared annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To receive, prepare, record, and distribute financial and Legal documents. 1,500.

legislative documents.

To provide copies of Council agendas before Council ses- Minutes or summaries distributed 45.
sions and to distribute minutes and summaries after within 48 hours of each meeting.
Council sessions.

To maintain a City Council database summarizing current Weekly updates entered within 2 45.
meetings for reference by City Council staff. days.

To edit and publish the statute section of the Municipal Statutes and supplements published L.
Code and update the ordinance section. by 5993.

CITY CLERK 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. LEGISLATIVE SUPPORT

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93
te

PERSONAL SERVICES
0100. Permanent Employees 165,329 216,782 162,560 162,815 20
0110. Eme: zency Employees 50,534 28,473
0120. Overtime 1,447 496
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 217,310 245,751 162560 162615 ane

CONTRACTUAL SERVICES
0210. Communications 1,320 917 2,500 2,500
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 400 200 -200
0280. Transport of Persons 342 346
0290. Misc Contractual Svcs 1,490 251 17,000 12,764 -4,236

TOTAL CONTRACTUAL SERVICES 3,152 1,514 19,900 15.464 -4 436

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 1,996 3,605 1,800 1,500 -300
0370. Clothing Allowance
0390. Misc Supp & Mat 307 10 400 200 -200
TOTAL SUPPLIES & MATERIALS ~ |. 2308 3615 ” 2200. 4.700 aun

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 730 1,109
TOTAL CURRENT CHGS & OBLIG ~ = "739 S109. «en

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 1,500 -1,500
TOTAL EQUIPMENT Ra aCe

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Te Cpa n eer a ee

GRAND TOTAL 223,495 251,989 186,160 179,979 6,181

— —_—— ieaeaaiapaaaee =
a
—_—_____—_—__— — —————————— —
—

CITY CLERK

PROGRAM PERSONNEL
PROGRAM 1. LEGISLATIVE SUPPORT

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
CITY CLERK 0.50 0.50 31,250 0.50 31,250
AS CTY CLK MM10 0.75 0.75 45,325 0.75 45,325
PR ADM AST MM6 1.00 1.00 43,042 1.00 43,042
SR AD ASST MM5 0.50 0.50 14,694 0.50 14,694
ADMIN SECY R14 400 ur 1.00 25,504 1.00 25,504
TOTAL 3.75 3.75 159,815 0.00 0 ~=0.00 0 3.75 159,815
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 3,000

MINUS: SALARY SAVINGS 0.00 )

FY 93 TOTAL REQUEST 3.75 162,815

CITY CLERK 9

PROGRAM 2. DOCUMENT FILING

PATRICK F. MCDONOUGH, MANAGER ACCOUNT # 011-161-0161-CL02

PROGRAM MISSION
The City Clerk is the supervisor of records and the filing agency for the City. The Office of the City Clerk
is required to record, file, and maintain indices of public documents.

¢ Records approximately 1,500 legal documents annually (such as Uniform Comm. Code, business cer-
tificates, transient vendors, hawkers, and peddlers licenses).

« Accepted and forwarded about 1,900 damage to property claims in FY91.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To receive and record statutory filings as required by law. Statutory filings recorded. 35,000.
To receive and audit political campaign finance reports. Campaign finance reports filed and 100.

audited.

—s

0 CITY CLERK

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. DOCUMENT FILING

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

CONTRACTUAL SERVICES
0210. Communications
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bidg & Struct
0270. Repairs & Serv Equip
0280. Transport of Persons
0290. Misc Contractual Svcs

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 92
BUDGET

232,607
35,795

FY S3
RECOMMENDED

239,206
14,658

268,402

2,500

253,864

2,500

OOOO oO

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FY 90 FY 91
EXPENDITURE EXPENDITURE
175,852 146,570
1,025 1,573
176,877 148,144
1,637 Vet
395 239
4,906 1,622
6,938 2,999
3,228 2,556
815 299
4,043 2,854
280 1,352
280 1,352
286

18,224

0 18,510

0 0
188,138 173,859

eens ed

CITY CLERK

PROGRAM PERSONNEL
PROGRAM 2. DOCUMENT FILING

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
CITY CLERK 0.50 0.50 31,250 0.50 31,250
AS CTY CLK MM10 0.25 0.25 15,109 0.25 15,109
PR ADM AST MM6 2.00 ae 200 79,408 2.00 79,408
SR AD ASST MM5 0.50 0.50 14,693 0.50 14,693
ADMIN ASST R15 1.00 1.00 27,673 1.00 27,673
ADMIN SECY R14 2.00 mm e 00 48,173 2.00 48,173
HEAD CLERK R11 1.00 1.00 20,700 1.00 20,700
TOTAL 7.25 7.25 237,006 0.00 0 ~=0.00 0 7.25 237,006
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING )

OTHER 2,200

MINUS: SALARY SAVINGS 0.00 fe)

FY 93 TOTAL REQUEST 7.25 239,206

12 CITY CLERK

PROGRAM 3. ARCHIVES

PATRICK F. MCDONOUGH, MANAGER ACCOUNT # 011-161-0161-CL03

PROGRAM MISSION

The mission of the Archives Program is to facilitate improved, cost-effective access to public records by
Boston municipal government and its citizens, and to facilitate the preservation of significant public re-
cords and the elimination of obsolete records.

¢ 60 agencies provided records management information and services.

« An estimated 100,000 cu. ft. of inactive records currently stored in City agencies or at remote locations.

* Over 400 agency and public inquiries responded to annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To provide records disposition services. a_ Cubic feet of records destruction 2,000.

approved by Supervisor of Pub-

lic Records.

b_ Records retention schedules com- ey

pleted.

To provide records management educational services to Number of training/editing hours. 70.

designated City department employees.

To provide archives and records center services. a Cubic feet of transfers. 1,500.
b Number of references (in person, 450.
mail, phone, etc.)
Cc Percent of holdings under finding 90%.

aid control (indexes, catalogs,
shelf lists, etc.).

CITY CLERK 13

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. ARCHIVES

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 49 268 47,090 65,748 68,957 3,209
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 49268 47,090 65,748. 69,057 ae
CONTRACTUAL SERVICES
0210. Communications 4,391 1,925 1,000 1,000
0220. Light, Heat & Power 6,216 4,076 500 500
0230. Water & Sewer 500 134 500 500
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct 260 -260
0270. Repairs & Serv Equip 400 600 550 -50
0280. Transport of Persons 584
0290. Misc Contractual Svcs 4,267 24,974 16,000 12,400 -3,600
TOTAL CONTRACTUAL SERVICES - 46358 31,109 18360 | 44050 uum
SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat 4,319 10,480 8,000 -2,480
0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 1,186 3,128 1,325 2,400 1,075
0370. Clothing Allowance
0390. Misc Supp & Mat 8 1,378 900 300 -600
TOTAL SUPPLIES & MATERIALS 1,194 8,825 12,705 10,700 -2,005
CURRENT CHGS & OBLIG

0450. Aid to Veterans
0460. Equipment Lease/Purchase

0490. Other Current Charges 397 305
TOTAL CURRENT CHGS & OBLIG S930) 4 te e305) enn 0 0
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip

0590. Misc Equipment 19,162 880 725 -725
TOTAL EQUIPMENT 19,162 880 725 0 -725
OTHER

0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER vo hg. — lo tO. JRO Goce TU eneeaeennene

GRAND TOTAL 86,379 88,209 97,538 94,607 -2,931

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14 CITY CLERK

PROGRAM PERSONNEL
PROGRAM 3. ARCHIVES

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
ADMIN ANL MM4 500 2.00 68,357 2.00 68,357
TOTAL 2.00 2.00 68,357 0.00 0 0.00 0 2.00 68,357
PLUS: DIFFERENTIAL PAYMENTS )

COLLECTIVE BARGAINING 0

OTHER 600

MINUS: SALARY SAVINGS 0.00 )

FY 93 TOTAL REQUEST 2.00 68,957

CITY CLERK 15

CITY CLERK

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

The undersigned agency manager commits to use his or her best efforts to achieve the above stated ob-

jectives and further commits to ensuring that all program managers and key staff are made fully aware of
the provisions of the Executive Order and Ordinance.

Agency Manager

16 CITY CLERK

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CITY COUNCIL

HRISTOPHER A. IANNELLA, COUNCIL PRESIDENT ACCOUNT # 011-112-0112

DEPARTMENT MISSION

The Boston City Council is a separate branch of City government and is not a line department. Its mission
is to serve as the legislative branch and as the appropriating authority.

DESCRIPTION OF SERVICES

Members draft and file legislation. Each year the Council conducts an extensive series of hearings to
review the Mayor’s appropriation request for the subsequent fiscal year. After a thorough analysis and
determination that the request is fiscally sound, the Council approves the appropriation. Constituent
needs are served as directed by each individual councilor.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 4.0 $219,995
2. CITY COUNCILORS 61.0 $1,932,100
3. LEGISLATIVE/FINANCIAL SUPPORT 7.0 $253,575
TOTAL DEPARTMENT 72.0 $2,405,670

AUTHORIZING STATUTES/ORDINANCES
Structure of City Council, Ch. 452, Acts of 1948, as amended by Ch. 376, Acts of 1951
District Representation, Ch. 605, Acts of 1982

CITY COUNCIL 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY $2 FYS3 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE APPROPRIATION RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 2,107,910 2,102,713 2,138,820 2,138,820
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp 7,318 1,481 15,000 15,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 2,115,228 2,104,194 2,153,820 2,153,820 0
CONTRACTUAL SERVICES
0210. Communications 47,432 38,106 52,100 52,100
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 8,674 10,036 13,450 13,450
0280. Transport of Persons 420 90 1,330 -1,330
0290. Misc Contractual Svcs 53,098 60,655 89,000 89,000
TOTAL CONTRACTUAL SERVICES ieee 109 624. sei08:8S7 155.880 | 992. 154,550 “wememcdiaao
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 48,940 40,420 61,300 61,000 -300
0370. Clothing Allowance
0390. Misc Supp & Mat 60
TOTAL SUPPLIES & MATERIALS 48940 40480 £461,300 461,000 © ©-300
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 19,169 19,343 21,000 21,000
0490. Other Current Charges 7,261 7,650 11,800 13,000 1,200
TOTAL CURRENT CHGS & OBLIG -:96,430 ~-:96,993 32.800 34.000 =p ekO0G
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,783 441
0590. Misc Equipment 746 542 2,300 2,300
TOTAL EQUIPMENT 2.529 983 2,300 2,300 0
OTHER
0600. Special Appropriation 510
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER pies 1) aan iene aL SO) eno
GRAND TOTAL 2,303,261 2,281,536 2,406,100 2,405,670 -430

i —OrIPFwOOwwe OC C—O —a ee OOOO

CITY COUNCIL 3

POSITION

AS CL COMM
CH RES CC
CITY CLERK
CT MESSNGR
CTY CNSLER
LEGIS ASST
LEGIS SEC
MSNGR-CLRK
OFFICE MGR
PERS STF
PRES STAFF
RECEP CC
STAFF DIR
SUPV-FIN
TOTAL

GRADE

FILLED
39/1792

1.00

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL
QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 33,030 1.00 33,030
1.00 40,450 1.00 40,450
4,000 4,000
1.00 33,040 1.00 33,040
13.00 585,000 13.00 585,000
2.00 56, 160 2.00 56,160
1.00 21,000 1.00 21,000
1.00 17,700 1.00 17,700
1.00 27,900 1.00 27,900
44.00 1,080,000 44.00 1,080,000
4.00 120,000 4.00 120,000
1.00 26,590 1.00 26,590
1.00 44,000 1.00 44,000
1.00 39,650 1.00 39,650
72.00 2,128,520 0.00 0 0.00 0 72.00 2,128,520
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING 0
OTHER 10,300
MINUS: SALARY SAVINGS 0.00 0
FY 93 TOTAL REQUEST 72.00 2,138,820

Total Working January 1, 1991: 62.0

DEPARTMENT PERSONNEL

ETON ei

CITY COUNCIL

HISTORICAL EXPENDITURES

MILLIONS OF DOLLARS

PROGRAM BUDGET

LEGISLATIVE\FINANCIAL 10.5%
ADMINISTRATION 9.1%

CITY COUNCILORS 80.3%

CITY COUNCIL

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2
GROUPS/CLASSES ADMIN = CITY COUNCIL

PROGRAM 3 TOTAL
LEG/FIN SUP

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification
0490. Other Current Charges

TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

114,030

6,295

3,370

62,500

72,165

5,550

21,000

4,950
25,950

2,300

219,995

CITY COUNCIL

1,785,000

15,000

1,800,000

39,510

9,540

24,500

73,550

53,100

53, 100

5,450

1,932,100

239,790

6,295

540

2,000

8,835

2,350

2,600

253,575

2,138,820

15,000

2,153,820

52,100

13,450

89,000

154,550

61,000

21,000

13,000

34,000

2,300

2,405,670

PROGRAM 1. ADMINISTRATION

ALICE HENNESSEY, MANAGER ACCOUNT # 011-112-0112-CC01

PROGRAM MISSION

The mission of the Administration Program is to provide all administrative, computer and reception ser-
vices, and to maintain supplies for all City Councilors.

* Processes over 200 invoices a year.

¢ Handles over 44,000 calls and visitors in a year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To provide reception services. Calls and visitors to the City Coun- 200.

cil/day.
To maintain all 14 personnel accounts (1 for each Councilor Pct. of appropriation spent. 100% or less.

and | for central staff) and all other accounting records.

To furnish computer assistance to staff in all 13 Councilor Training sessions. 2:
offices.

CITY COUNCIL 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

Lay LT
FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSICLASSES EXPENDITURE EXPENDITURE § APPROPRIATION RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 109,696 116,563 114,030 114,030 |

0110. Emergency Employees
0120. Overtime

0160. Unemployment Comp 7,318 1,481
0170. Workmen's Comp
TOTAL PERSONAL SERVICES ~ "417014 © 118,043. 114,000 eee
CONTRACTUAL SERVICES
0210. Communications 6,461 5,634 6,295 6,295

0220. Light, Heat & Power
0230. Water & Sewer

0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 8,674 9,740 3,370 3,370
0280. Transport of Persons
0290. Misc Contractual Svcs 32,587 40,245 62,500 62,500
TOTAL CONTRACTUAL SERVICES 47,722 55,619 72,165 72,165
SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 25,610 17,361 5,550 5 Suu
0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS 25,610 17,361 5,550 5,550
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 19,169 19,343 21,000 21,000
0490. Other Current Charges 4,047 4,061 4,950 4,950
TOTAL CURRENT CHGS & OBLIG 93216 23404 25950 25,950
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip

0590. Misc Equipment 2,300 2,300
TOTAL EQUIPMENT 0 fe) 2 300 2,300
OTHER
0600. Special Appropriation 510

0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ee PI ict. =e () pean: ns an Py

GRAND TOTAL 214,072 214,428 219,995 219,995

—_—_—_— ——————— Ea =
oo Sena a
—e— eee

CITY COUNCIL

Ne een

———

————————

————

—————
ee

POSITION

CT MESSNGR
MSNGR-CLRK
OFFICE MGR
RECEP CC
STAFF DIR
TOTAL

FILLED SALARY REQUIREMENTS

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

SALARY QUOTA

FYS3 DELETIONS

QUOTA

GRADE ¥17/82 QUOTA
0.50 0.50

1.00 1.00

1.00

0.50 0.50

3.00 4.00

110,710 0.00

PLUS:

FY 93 ADDITIONS

SALARY QUOTA SALARY

0 = 0.00 0
DIFFERENTIAL PAYMENTS

COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS

CITY COUNCIL

FY 93 TOTAL REQUEST

4.00

FY 93 TOTAL
SALARY

16,520
17,700
27,900
26,590

22,000

110,710

0
0
3,320
0

114,030

PROGRAM 2. CITY COUNCILORS

CHRISTOPHER A. IANNELLA, MANAGER ACCOUNT # 011-112-0112-CC02

PROGRAM MISSION
The program services all constituent needs as directed by each individual councilor.

* 13 City Councilors (four elected at large, one each from nine districts) meet weekly as required by the
Rules of the City Council.

° Legislation is sent to one of 25 committees for action.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
sce e aE yEEEEEE SESS SSESEEENT
To conduct regular City Council meetings. Regular City Council weekly meet- 35.

ings.
a
To sponsor, adopt or reject legislation. Pieces of legislation considered. 400.
a
To provide oversight of City services and programs. Committee hearings held. 100.

10 CITY COUNCIL

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. CITY COUNCILORS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE APPROPRIATION RECOMMENDED $2 vs 93

PERSONAL SERVICES
0100. Permanent Employees 1,776,422 1,782,169 1,785,000 1,785,000
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp 15,000 15,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 1,776,422 1,782,169 1,800,000 1,800,000 0
CONTRACTUAL SERVICES
0210. Communications 35,444 28,116 39,510 39,510
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 21% 9,540 9,540
0280. Transport of Persons
0290. Misc Contractual Svcs 20,511 20,410 24,500 24,500

TOTAL CONTRACTUAL SERVICES 55,955 48,743 73,550 73,550 0

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 21,849 22,190 53,400 53.400 -300
0370. Clothing Allowance
0390. Misc Supp & Mat 60

TOTAL SUPPLIES & MATERIALS 21,849 922 250 53.400 53,100 -300

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equiprnent Lease/Purchase
0490. Other Current Charges 2,685 3,104 5,450 5,450

TOTAL CURRENT CHGS & OBLIG 2,685 3,104 5,450 5,450 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,783 444
0590. Misc Equipment 396 274

TOTAL EQUIPMENT 2179 715 fe) 0 0

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER ney, og ae) aSe-er ako 1) \ aatT 7 a appended Py

GRAND TOTAL 1,859,090 1,856,981 1,932,400 1,932,100 -300

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CITY COUNCIL 1

PROGRAM PERSONNEL
PROGRAM 2. CITY COUNCILORS

FILLED | SALARY REQUIREMENTS FY93 DELETIONS FY $3 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
CTY CNSLER 13.00 13.00 585,000 13.00 585,000
PERS STF 44.00 44.00 1,080,000 44.00 1,080,000
PRES STAFF 4.00 4.00 120,000 4.00 120,000
TOTAL 61.00 61.00 1,785,000 0.00 0 0.00 0 61.00 1,785,000
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 0

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 61.00 1,785,000

12 CITY COUNCIL

PROGRAM 3. LEGISLATIVE/FINANCIAL
SUPPORT

ALICE HENNESSEY, MANAGER ACCOUNT # 011-112-0112-CC03

PROGRAM MISSION

The mission of the Legislative/Financial Support Program is to research and draft all legislation filed by
City Councilors and to prepare briefs when required. The program provides analysis of revenue projec-
tions and operating and capital budgets. City documents are distributed daily under this program.

« Reviews City operating budget (about 50 departments), capital plan and the school budget for the City

of Boston.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To research, draft, and prepare legislation as directed by in- Pieces of legislation prepared/re- 400.
dividual Councilors. searched.
To analyze the anual operating budget for the City. a Departmental budgets analyzed. 59.

b Hearings held. 70.
To manage the document room and update books and a Documents dispensed. 100.
reports as required.

b City Council rules and regulations E

update.

CITY COUNCIL 13

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 38. LEGISLATIVE/FINANCIAL SUPPORT

FY 90 FY 91 FY 92 FY 93
GROUPS/CLASSES EXPENDITURE EXPENDITURE APPROPRIATION RECOMMENDED $2 vs 93

PERSONAL SERVICES

0100. Permanent Employees 221,792 203,982 239,790 239,790

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 221,792 203,982 239,790 239,790 fe)

CONTRACTUAL SERVICES

0210. Communications Boer 4,356 6,295 6,295

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 79 540 540

0280. Transport of Persons 420 90 1,330 -1,330

0290. Misc Contractual Svcs 2,000 2,000

TOTAL CONTRACTUAL SERVICES 5,947 4,525 10,165 8,835 -1,330

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 1,481 869 2,350 2,350
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS +1481 .~*~*~*~“‘«~X2O”!”*~*~*~<“<«é‘~iCSC*~“‘(Cté“‘*‘i

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 529 484 1,400 2,600 1,200
TOTAL CURRENT CHGS & OBLIG a pam |) nn 1,200
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 350 267
TOTAL EQUIPMENT ~*~ =350. = 1267. =, Dann OS O a

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER eT re een rer ree

GRAND TOTAL 230,099 210,127 253,705 253,575 -130

ene ee Eee Se ee
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14 CITY COUNCIL

PROGRAM PERSONNEL
PROGRAM 3. LEGISLATIVE/FINANCIAL SUPPORT

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
AS CL COMM 1.00 33,030 1.00 33,030
CH RES CC 1,00 ~. .1:00 40,450 1.00 40,450
CITY CLERK 4,000 4,000
CT MESSNGR 0.50 0.50 16,520 0.50 16,520
LEGIS ASST 2.00 2.00 56,160 2.00 56,160
LEGIS SEC 1.00 1.00 21,000 1.00 21,000
STAFF DIR 0.50 0.50 22,000 0.50 22,000
SUPV-FIN 1:00 7.00 39,650 1.00 39,650
TOTAL 6.00 7.00 232,810 0.00 0 0.00 0 7.00 232,810
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING )

OTHER 6,980

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 7.00 239,790

CITY COUNCIL 15

CITY COUNCIL

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Lik, D- rwei
gency Manager

16 CITY COUNCIL

INC:

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MEDICARE PAYMENTS

ACCOUNT # 011-139-0139

PURPOSE OF APPROPRIATION

The Medicare Payments appropriation supports federal regulations which extend mandatory Medicare
coverage to municipal employees.

DESCRIPTION OF SERVICES

Federal law requires the City of Boston and County of Suffolk to pay the Social Security Trust Fund, a
Medicare insurance premium amounting to 1.45% of an employee’s salary up to $125,000 for each
employee hired after March 31, 1986. The Medicare Payments appropriation reflects the amount of this
contribution. The City’s payment is matched by an equal contribution from the employee.

BUDGET
FY93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
TOTAL APPROPRIATION 0- $1,450,000

NOTE: This appropriation is broken down as follows: City expense $1,260,000; County expense $190,000.

AUTHORIZING STATUTES/ORDINANCES
PL99-272, Consolidated Omnibus Budget Reconciliation Act, 1986.

HISTORICAL EXPENDITURES

zr mm <

MEDICARE PAYMENTS 1

PENSIONS AND ANNUITIES — CITY

ACCOUNT # 011-374-0374

PURPOSE OF APPROPRIATION

The Pensions and Annuities appropriation funds the City’s payments to retired City officials and
employees who were not members of the contributory retirement systems.

DESCRIPTION OF SERVICES

There are approximately 600 individuals currently in the City’s non-contributory system. They are mem-
bers of the 4% pension system and those who qualify under the Veteran’s Retirement Law as being World
War II veterans, having 30 years of service, and being employed prior to 1939.

BUDGET
FY93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
TOTAL APPROPRIATION 0 $8,000,000

AUTHORIZING STATUTES/ORDINANCES
MGLA ¢. 32, s. 59a, Ch. 490, Acts of 1961

HISTORICAL EXPENDITURES

, ||FY 92 BUDGET |

MILLIONS OF DOLLARS

2 PENSIONS AND ANNUITIES — CITY

PENSIONS AND ANNUITIES —
COUNTY

ACCOUNT # 014-749-1375

PURPOSE OF APPROPRIATION

The Pensions and Annuities appropriation funds the County’s payments to retired County officials and
employees who were not members of the contributory retirement systems.

DESCRIPTION OF SERVICES

Individuals paid under this system are veterans of World War II, have 30 years of service, and were
employed prior to 1939.

BUDGET
FY93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
TOTAL APPROPRIATION 0 $650,000

AUTHORIZING STATUTES/ORDINANCES
MGLA c. 32, s. 59 a,Ch. 490, Acts of 1961

HISTORICAL EXPENDITURES

PENSIONS AND ANNUITIES — COUNTY 3

UNEMPLOYMENT COMPENSATION

ACCOUNT # 011-199-0199

PURPOSE OF APPROPRIATION

The Unemployment Compensation appropriation provides funds to carry out provisions of the Mas-
sachusetts Unemployment Security Law, MGLA c. 151A, as it pertains to former City and County
employees.

DESCRIPTION OF SERVICES
The appropriation provides payment of unemployment claims.

BUDGET
FY93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
TOTAL APPROPRIATION 0- $50,000

AUTHORIZING STATUTES/ORDINANCES
Employment Security, MGLAc. 151A

HISTORICAL EXPENDITURES

FY 90 0 EXPENDITURE

cera

: FY 92 BUDGET
—E £

A ntetetetetetetatet . x ;

' rear

SSS 100 150 200 250
THOUSANDS OF DOLLARS

4 UNEMPLOYMENT COMPENSATION

WORKERS’ COMPENSATION FUND

ACCOUNT # 011-341-0342

PURPOSE OF APPROPRIATION

The Workers’ Compensation Fund provides for proper payments of compensation benefits, medical treat-
ment, and if necessary, rehabilitation for employees permanently injured in industrial accidents.

DESCRIPTION OF SERVICES

This account provides prompt payment of compensation benefits, medical treatment, and rehabilitation
for City and County employees with permanent injuries resulting from work-related accidents. Benefits
for employees incurring temporary injuries are paid by the individual City and County departments.
The account also covers the City’s state-mandated contributions to the Public Trust Fund, a fund of the
Commonwealth whose proceeds are used to pay cost of living adjustments, second injury compensation,
and other reimbursements.

BUDGET
FY93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
TOTAL APPROPRIATION 0 $2,750,000

NOTE: This appropriation is broken down as follows: City expense $2,250,000; County expense $500,000.

HISTORICAL EXPENDITURES

WORKERS’ COMPENSATION FUND 5

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EXECUTIONS OF COURTS

ACCOUNT # 011-333-0333

PURPOSE OF APPROPRIATION

The Executions of Courts appropriation provides for the payment of awards for damages to persons or
property as a result of claims against the City of Boston and its agencies and employees. The appropria-
tion also provides for other categories of claims against the City.

DESCRIPTION OF SERVICES
This appropriation is used to fund settlements, awards, and court orders.

BUDGET
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
TOTAL APPROPRIATION -0- $6,000,000

HISTORICAL EXPENDITURES

4
MILLIONS OF DOLLARS

EXECUTIONS OF COURTS 1

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FINANCE COMMISSION
UW

CONLEY, DIRECT: @ ACCOUNT # 011-193-0193

DEPARTMENT MISSION

The Finance Commission investigates matters relating to appropriations, loans, expenditures, accounts,
and methods of administration affecting the City of Boston or Suffolk County, or any department thereof
which the Commission determines requires investigation. The Commission reports its findings to the
Mayor, the City Council, and the general public.

DESCRIPTION OF SERVICES

The Finance Commission conducts investigations into all matters it deems appropriate. The Commission
hires independent staff who conduct much of the investigations, with the Commission publishing and
presenting all final reports. The Finance Commission also reviews, and if necessary investigates, all con-
tracts referred to it and reports its findings and recommendations to the Mayor.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. FINANCE COMMISSION 40 $125,470
TOTAL DEPARTMENT 4.0 $125,470

AUTHORIZING STATUTES/ORDINANCES

Finance Commission, Ch. 562, Acts of 1908; Ch. 486, s. 17, Acts of 1909; Ch. 740, s. 3, Acts of 1964

Duties, Ch. 486, s. 18-19, Acts of 1909; Ch. 261, Acts of 1948

Referrals to Finance Commission by the Mayor, Auditor, or Collector-Treasurer, Ch. 486, s. 18-19, Acts of 1909; Ch.
452, s. 49-50, Acts of 1948

Expenses, Ch. 894, Acts of 1965

Powers, Penalties, Perjury, Depositions, Protection Against Self-Incrimination, Ch. 486, s. 20-21, Acts of 1909

Off-Street Parking Facilities, Eminent Domain, Ch. 474, s. 1a, Acts of 1946

FINANCE COMMISSION 1

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DEPARTMENT HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

113,921

FY 91
EXPENDITURE

117,830

FY 92
BUDGET

123,458

FY 93
RECOMMENDED

121,328

INC/DEC
92 vs 93

113,921

1,756
600

117,830

1,601
714

121,328

1,380

849

681

320

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FINANCE COMMISSION

POSITION

ADMIN ASST
CHAIRMAN
EXEC DIR
FIN ANALST
TOTAL

FILLED SALARY REQUIREMENTS

¥17/92

DEPARTMENT PERSONNEL

QUOTA

FY93 DELETIONS FY 83 ADDITIONS
SALARY QUOTA SALARY QUOTA SALARY
22,272
5,000
49,962
1,005 1.00) 42,82) ee ee eee
120,061 0.00 0 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

FINANCE COMMISSION

FY 93 TOTAL
SALARY

22,272

5,000
49,962
42,827

120,061

0
0
1,267
0

121,328

HISTORICAL EXPENDITURES

60 80 100
THOUSANDS OF DOLLARS

FINANCE COMMISSION

140

160

PROGRAM 1. FINANCE COMMISSION

JEFFREY W. CONLEY, MANAGER ACCOUNT # 011-193-0193-FC01

PROGRAM MISSION

Independent reviews of approximately 1,000 unadvertised contracts.

- Independent reviews of 100 non-low bid award contracts.

TT
PROGRAM PERFORMANCE FY 93 PROMISED

a East

OBJECTIVES MEASURES LEVEL OF SERVICE
To carry out all investigations determined appropniate by Reports issued. di

the Finance Commission.

To review and, if necessary, investigate all non-Chapter Contracts reviewed or investigated. To be reported.
30B contracts referred to the Commission by the Mayor.

nn ns eaeE Ey EEE SSIESISSSSS SSNS!

To review contracts falling under Chapter 30B for com- a_ Contracts reviewed. 3,000.
pliance with regulations.

b Contracts found not in compliance. a

See EEE EEE

6 FINANCE COMMISSION

FINANCE COMMISSION

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

eycy ag aU

FINANCE COMMISSION 7

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LAW DEPARTMENT

ALBERT W. WALLIS, CORPORATION COUNSEL ACCOUNT # 011-151-0151

DEPARTMENT MISSION
The Law Department has general charge of all legal work of the City and represents the City of Boston
and Suffolk County in all litigation to which they are party. The Department also furnishes legal advice
and opinions to the Mayor, the City Council, and all City and County officials in matters relating to the
discharge of their official duties.

DESCRIPTION OF SERVICES

The Law Department provides legal services to the City of Boston, its departments, agencies, boards, and
commissions, and to its employees in matters related to their official responsibilities. It represents these
entities and individuals in litigation of all types, and provides formal and informal opinions to the Mayor,
City Council, and the state legislature. The Department also initiates foreclosure proceedings on tax de-
linquent properties.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 15.0 $583,445
2. TAX TITLE 6.0 $267,360
3. LEGAL SERVICES 30.0 $2,302,845
TOTAL DEPARTMENT 51.0 $3, 153,650

AUTHORIZING STATUTES/ORDINANCES
General Responsibilities of Law Department and Corporation Counsel, CBC Ord. 5, s. 450
Appointment of Corporation Counsel, CBC Ord. 2, s. 350

LAW DEPARTMENT 1

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DEPARTMENT HISTORY BY OBJECT CODE

GROUPSYCLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

1,884,927

41,010

13,019
4,436
1,314,292
1,372,757

FY 91
EXPENDITURE

1,913,631
7,107

1,923,452

35,739

12,141
2,454
1,846,532

1,896,866

LAW DEPARTMENT

FY 92
BUDGET

2,100,440

45,000

15,200
500
1,036,520
1,097,220

FY 33
RECOMMENDED

2,161,120

47,000

849,800

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DEPARTMENT PERSONNEL

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL
POSITION GRADE 4/17/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
CORP CNSEL 1.00 1,00 73,610 1.00 73,610
SPEC INVST 16,000 16,000
ACP CNS 7 MM14 1,00 70nE 1.00 63,900 1.00 63,900
AA LAW MM12 1.00 1.00 66,660 1.00 66,660
ACP CNS 6 MM12 4.00 4.00 259,840 4.00 259,840
SLEG ALW MM10 1.00 1.00 60,430 1.00 60,430
ACP CNS 4 MMg 2.00 2.00 110,250 2.00 110,250
ACP CNS 3 MM8 4.00 4.00 207,330 4.00 207,330
PR ADM AST MM8 1.00 1.00 47,040 1.00 47,040
ACP CNS 2 MM7 3.00 5.00 222,170 5.00 222,170
ACP CNS 1 MM6 11.00 11.00 398,180 11.00 398,180
SR ADM AST MM6 1.00 1.00 43,040 1.00 43,040
PR LEG AST MMS5 1.00 1.00 39,420 1.00 39,420
EXEC ASST R16 3.00 3.00 98,510 3.00 98,510
RES AN LAW R16 1.00 1.00 34,910 1.00 34,910
ADMIN ASST R15 6.00 6.00 193,140 6.00 193,140
ADMIN SECY R14 3.00 3.00 84,700 3.00 84,700
SR LEG AST R14 3.00 3.00 76,380 3.00 76,380
HD CLK SEC R12 haces ©) Shes 25,510 1.00 25,510
PR CLK TYP R8 1.00 1.00 17,750 1.00 17,750
TOTAL 49.00 51.00 2,138,770 0.00 0 0.00 0 51.00 2,138,770
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING 0
OTHER 22,350
MINUS: SALARY SAVINGS 0.00 0
FY 93 TOTAL REQUEST ~ 51.00 2,161,120

Total Working January 1, 1991: 45

4 LAW DEPARTMENT

HISTORICAL EXPENDITURES

MILLIONS OF DOLLARS

PROGRAM BUDGET

ADMINISTRATION
18.5%

TAX TITLE
8.5%

LEGAL SERVICES 73.0%

LAW DEPARTMENT

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 2

GROUPS/CLASSES

PROGRAM 1
ADMIN

TAX TITLE

PROGRAM 3
LEGAL SVC

TOTAL

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

519,930

6,000

6,700

1,500

14,200

10,600

1,300

11,900

23,280

1,200

24,480

12,935

583,445

LAW DEPARTMENT

234,670

10,000

6,600

10,500

27,100

4,450

350

4,800

790
790

267,360

1,406,520

31,000

4,000
6,000
767,500

808,500

21,000

100

21,100

9,425

9,800
47,500

57,300

2,302,845

2,161,120

47,000

17,300
6,000
779,500

849,800

36,050

1,790

37,800

23,280

11,415

34,695

22,735
47,500

70,235

3,153,650

PROGRAM 1. ADMINISTRATION

ALBERT W. WALLIS, MANAGER ACCOUNT # 011-151-0151-LW01

PROGRAM MISSION

The Administration Program provides the Law Department with the administrative structure and support
services necessary for the Department to carry out its day-to-day activities. It fulfills the general mana-
gerial functions of recruitment, training, and supervision of personnel. It anticipates work-flow changes,
sets operating policy for all Department staff, and investigates and processes claims against the City of
Boston.

* Maintains and administers a 13,000 volume law library to support legal operations.

* Processes claims against the City averaging 1,500 to 2,000 filings per year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To receive, process, and investigate monetary claims filed a Pct. of claims processed for defects 100%.
against the City. in public ways (MGL c.84).
b Pct. of claims processed for general 100%.
negligence.
To review City contracts. a Contracts reviewed. 3,000.
b Days to review non-competitively 14.
bid contracts.
c Days to review competitively bid 10.
contracts.
To administer and maintain an up-to-date law library. Sets of updates and new acquisitions. 150.
To design and install an office automation system to sup- a_ Design completed by 12/31/92. 1.

port office management, case management, attoney
training, and public information functions in the Depart-
ment.

b Installation completed by 6/30/93. 1.

LAW DEPARTMENT 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES
0100. Permanent Employees 675,241 892,381 526,270 519,930 -6,340
0110. Emergency Employees 7,107
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp 2,714

-7—_e_ : — lee OO On Pe eae ———_- eee

TOTAL PERSONAL SERVICES 675,241 902,202 526,270 519,930 -6,340

CONTRACTUAL SERVICES

0210. Communications 17,252 15,467 8,000 6,000 -2,000

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 310 1,271 4,700 6,700 2,000

0280. Transport of Persons

0290. Misc Contractual Svcs 1,202 14,529 4,000 1,500 -2,500

On Rae Oo ——_—

TOTAL CONTRACTUAL SERVICES 18,764 31,267 16,700 14,200 -2,500

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 5,795 12,298 9,250 10,600 1,350
0370. Clothing Allowance
0390. Misc Supp & Mat 62 800 1,300 500

TOTAL SUPPLIES & MATERIALS 5,795 12,360 10,050 11,900 1,850
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 8,255 ret att) 23,280 23,280
0490. Other Current Charges 1,380 1,701 4,050 1,200 -2,850
TOTAL CURRENT CHGS & OBLIG 9,635 3,911 4,050 24,480 20.430
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 12,935 12,935
0590. Misc Equipment
TOTAL EQUIPMENT 0 0 0 12,935 12.935

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Mi wy ho, Sas
GRAND TOTAL 709,435 949,740 557,070 583,445 26,375

cS —_—_——_—_—_—_————— —_———_—_—_—_—_—_—_——— —_—_—_—_=—_—$—_—=———_— ——————

LAW DEPARTMENT

POSITION

SPEC INVST
ACP CNS 7
PR ADM AST
PR LEG AST
EXEC ASST
ADMIN ASST
ADMIN SECY
HD CLK SEC
PR CLK TYP
TOTAL

GRADE

MM14
MM8
MMS
R16

FILLED
¥17/92

1.00
1.00
1.00
3.00

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

QUOTA

SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
8,000
1.00 63,900
1.00 47,040
1.00 39,420
3.00 98,510
5.00 160,860
2.00 56,010
1.00 25,510
1.00 17,750
15.00 517,000 0.00 0 §=-: 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

LAW DEPARTMENT

15.00

FY 93 TOTAL
SALARY

8,000
63,900
47,040
39,420
98,510

160,860
56,010
25,510

17,750

517,000

0
)
2,930
0

519,930

PROGRAM 2. TAX TITLE

LEO D.MCNIFF, MANAGER ACCOUNT # 011-151-0151-LW02

PROGRAM MISSION

The Law Department’s Tax Title Program oversees the initiation of foreclosure proceedings and the col-
lection of delinquent real estate taxes on property located in Boston in coordination with the Collector-
Treasurer, the Director of Public Facilities, and the City Assessor.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To facilitate the collection of delinquent real estate taxes. Delinquent taxes, penalties, and in- $2.25M.

terest collected.

To initiate foreclosure proceedings in Land Court. Foreclosure proceedings initiated. 1,300.
To make foreclosures on abandoned tax delinquent proper- a_ Properties converted from tax delin- 300.
ties and settle foreclosure cases, as components of restor- quent to foreclosure status.

ing property to viable housing stock.

b Cases withdrawn from Land Court 800.
and settled.

0 LAW DEPARTMENT

PROGRAM HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 2. TAX TITLE

FY 90
EXPENDITURE

198,101

FY 91
EXPENDITURE

206,743

FY 92
BUDGET

234,210

FYS3
RECOMMENDED

234,670

INC/DEC
92 vs 93

460

198,101

7,963

234,210

8,000

234,670

10,000

208

LAW DEPARTMENT

PROGRAM PERSONNEL
PROGRAM 2. TAX TITLE

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY $3 ADDITIONS FY $3 TOTAL

POSITION GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
AA LAW MM12 1.00 1.00 66,660 1.00 66,660
SR ADM AST MM6 1.00 1.00 43,040 1.00 43,040
RES AN LAW R16 1.00 100 34,910 1.00 34,910
ADMIN ASST R15 1.00 1.00 32,280 1.00 32,280
ADMIN SECY R14 1.00 1.00 28,690 1.00 28,690
SR LEG AST R14 1.00 1.00 24,860 1.00 _ 24,860
TOTAL 6.00 6.00 230,440 0.00 0 0.00 0 6.00 230,440
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 4,230

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 6.00 234,670

12 LAW DEPARTMENT

PROGRAM 3. LEGAL SERVICES

ALBERT W. WALLIS, MANAGER ACCOUNT # 011-151-0151-LW03

PROGRAM MISSION

The Legal Services Program provides a variety of legal services to City officials, departments, and em-
ployees as they serve the City in their official capacities. It promotes effective communication between
attorneys and City departments. The program also identifies and prioritizes current and emerging City
issues requiring legal support.

» Supervises 62 Assistant and Special Assistant Corporation Counsel.

* Manages legal activities through the Department’s four legal bureaus.

¢ Drafts, analyzes, and revises bills of legislation with an average demand of 140 per year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To educate City attorneys and to update City officials con- a NIMLO conference participation. 8.

cerning new laws and about City activites which may
have legal isnplications.

b Law Department conferences. Zi

Cc Courses, seminars, and briefings. 50.
To respond to all formal requests for official Corporation Percent of requested opinions re- 100%.
Counsel opinions. sponded to.
To respond to appropriate requests from the Intergovern- Percent of legislative requests re- 100%.
mental Relations Division for legislative support sponded to.

through the preparation and revision of City ordinances,
home rule petitions, state legislation filed by the City,
and City Council orders.

NOTE: 1. NIMLO - National Institute of Municipal Legal Officers.

LAW DEPARTMENT 13

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. LEGAL SERVICES

GROUPSYCLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

FY 90
EXPENDITURE

1,011,585

15,795

1,000
4,436
1,298,311

FY 91
EXPENDITURE

814,507

13,400

300
2,454
1,825,594

FY 92
BUDGET

1,339,960

29,000

4,000
500
1,026,520

RECOMMENDED

1,406,520

31,000

4,000
6,000
767,500

5,500
-259,020

TOTAL CONTRACTUAL SERVICES 1,319,542 1,841,748 1,060,020 808,500 -251,520
SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 13,514 7,307 14,500 21,000 6,500

0370. Clothing Allowance

0390. Misc Supp & Mat 34 100 100

TOTAL SUPPLIES & MATERIALS 13,514 7,341 14,600 21,100 6,500

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 18,418 47,212 35,340 9,425 -25,915

TOTAL CURRENT CHGS & OBLIG 18,418 47,212 35,340 9,425 -25,915
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 9,800 9,800
0590. Misc Equipment 47,500 47,500
TOTAL EQUIPMENT 7.) 0s Oe Ce Caneiee ST 400 57,300
OTHER
0600. Special Appropriation
0700. Struct & Improvements
_ 0800. Land & Non-Structural
TOTAL OTHER |) et ee ae © ean () 0 0

GRAND TOTAL

14 LAW DEPARTMENT

POSITION

CORP CNSEL
SPEC INVST
ACP CNS 6
S LEG A LW
ACP CNS 4
ACP CNS 3
ACPCNS 2
ACP CNS 1
SR LEG AST
TOTAL

GRADE

MM12
MM10
MM9g
MM8
MM7
MM6
R14

FILLED
V1782

1.00

PROGRAM PERSONNEL
PROGRAM 3. LEGAL SERVICES

SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA
1.00 73,610 1.00

8,000

4.00 259,840 4.00
1.00 60,430 1.00
2.00 110,250 2.00
4.00 207,330 4.00
5.00 222,170 5.00
11.00 398,180 11.00
EASELS ES US a ee
30.00 1,391,330 0.00 0 0.00 0 30.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 30.00

LAW DEPARTMENT

FY 93 TOTAL
SALARY

73,610
8,000
259,840
60,430
110,250
207,330
222,170
398, 180
51,520

1,391,330

0
0
15,190
0

1,406,520

LAW DEPARTMENT

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency Manager

16 LAW DEPARTMENT

oe eT eae |

DITA A.

CON

Ns,

MANAGEMENT FUND

ACCOUNT # 011-175-0175

DEPARTMENT MISSION

It is the mission of the Management Fund to build the capacity of the City of Boston managers to better
address issues of service delivery and financial responsibility as they manage City programs. To this end,
the Fund seeks to empower managers, improve customer service, and create a work environment which
values diversity.

DESCRIPTION OF SERVICES

The Boston Management Consortium, the operating agency of the Management Fund, is a partnership
between the City of Boston and the business and academic communities The Consortium provides cus-
tomized management training to specific departmental and interdepartmental groups, management devel-
opment courses and workshops, department head management training, and Management Excellence
Awards. The Consortium has a staff of trainers/consultants and can draw upon the resources of local busi-
nesses to provide high-quality, customized training to City of Boston managers. The Consortium’s ser-
vices are founded on five premises for better management: accountability; professional development;
follow-through; collaboration; and creativity.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. MANAGEMENT FUND 0 $220,000
TOTAL DEPARTMENT 0 $220,000

MANAGEMENT FUND 1

DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES ey an nny, ner

TOTAL CONTRACTUAL SERVICES 0 0 0 220,000 220,000

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG SR eee TTT OR

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT SSO es) =.,0 Sama Cena ee

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER (fn oer Ua
GRAND TOTAL 0 —% 0 jieie Sto ei220.G00 | Tame ooneee

——————oaeaeeas ees 0 eseneseeeces =| | quate
EE LLC SSES7 = aes | See eS

MANAGEMENT FUND

Ca a Cs OO ne

a rm <<

HISTORICAL EXPENDITURES

FY 90 EXPENDITURE

FY 91 EXPENDITURE

FY 92 BUDGET

50 100 150
THOUSANDS OF DOLLARS

MANAGEMENT FUND

250

PROGRAM 1. MANAGEMENT FUND

ACCOUNT # 011-175-0175-MFO1

PROGRAM MISSION

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To provide customized management development to depart- a Management development training 100.
mental and interdepartmental groups. days.
b Pre- and post- training professional 250.
days.
a
To provide a management development program. Management development courses das
and workshops.
To provide department head management training sessions. Training sessions. aI
To provide recognition for excellence in management. a Award nominations. 30.
b Awards given. =H
To encourage private sector support for management train- Number of companies and other or- 60.
ing of City employees. ganizations involved.
To enlist pro bono management training from professional Number of outside trainers’ garnered 40.
trainers and consultants. from resources.
4 MANAGEMENT FUND

En isn Meee

TONITA.
ONDITA A.D.

OFFICE OF THE MAYOR

RIORDAN, CHIEF OF STAFF ACCOUNT # 011-111-0111

DEPARTMENT MISSION

The Mayor is the Chief Executive of the City. Under the City of Boston’s charter, the Mayor is charged
with providing executive leadership, as well as setting priorities and goals for the City and its neighbor-
hoods.

DESCRIPTION OF SERVICES

The Office of the Mayor coordinates the activities of the Mayor, mayoral commissions, senior advisors,
and City departments. It also transmits mayoral directives and decisions to department heads and helps
in the implementation of those decisions.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 9.0 $359,944
2. EXECUTIVE 4.0 $282,627
3. RESEARCH & POLICY DEVELOPMENT 3.0 $187,429
TOTAL DEPARTMENT 16.0 $830,000

AUTHORIZING STATUTES/ORDINANCES
Chief Executive Officer, CBC St. 2, s. 1; CBC St. 5, s. 100
Election and Duration of Term, CBC St. 2, s. 3
Administrative Powers and Duties, CBC St. 2, s. 7; CBC St. 5, s. 101-102; CBC Ord. 2 generally
Legislative Powers and Duties, CBC St. 2, s. 750; CBC St. 2, s. 12, 15-16
Fiscal Powers and Duties, CBC St. 6, s. 251, 253; Ch. 190, s. 15, Acts of 1982 (Tregor Legislation) as amended by Ch.
701, s. 2, Acts of 1986 (Tregor Amendments)

NOTE: The citations are highlights of the City and state laws regarding the Mayor. The list is not exhaustive, as numerous other laws ref-
erence the various duties, powers, and responsibilities of the Mayor

OFFICE OF THE MAYOR 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 33
PERSONAL SERVICES
0100. Permanent Employees 862,376 849,374 804,381 762,342 -42,039
0110. Emergency Employees 3,099
0120. Overtime
0160. Unemployment Comp 2,043 25,000 -25,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 862,376 854,516 829,381 762,342 -67,039
CONTRACTUAL SERVICES
0210. Communications 45,179 43,307 40,000 39,658 -342
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 451 906 500 500
0280. Transport of Persons 9,613 7,940 10,000 10,000
0290. Misc Contractual Svcs 25,703 20,687 9,440 6,000 -3,440
TOTAL CONTRACTUAL SERVICES 80,946 72,840 59,940 56,158 -3,782
SUPPLIES & MATERIALS
0300. Auto Energy Supp 45 500 500
0320. Food Supplies 398 805 500 500
0330. Heat Supp & Mat
0340. iousehold Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 10,822 7,014 4,000 3,000 -1,000
0370. Clothing Allowance
0390. Misc Supp & Mat 6,685 6,763 5,000 4,000 -1,000
TOTAL SUPPLIES & MATERIALS 17,950 14,582 10,000 8,000 -2,000
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 9,118 3,700 - 4500 -4,500
0490. Other Current Charges 6,702 3,196 4,500 3,500 -1,000
TOTAL CURRENT CHGS & OBLIG Sie ae Te oe
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 21
TOTAL EQUIPMENT 24 0 0 0 0
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER NN, Fe SRE, on ee, fo ae ery a
GRAND TOTAL 977,113 948,835 908,321 830,000 -78,321

OFFICE OF THE MAYOR 3

POSITION

MAYOR
SPEC ASST
PR ACT CLK
CLERK

CHF POL AD
CHF STAFF
SP AST IV
SPEC AST |
AD AST Ill
RES ANL
ADM AST
ADM AST
ST AST |
TOTAL

GRADE

G14
Gil
MO14
MO14
MO14
MO10
MO8
MO8
MO5
MO4
MO4

FILLED SALARY REQUIREMENTS

917/92

1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00

DEPARTMENT PERSONNEL

QUOTA

1.00
1.00

FY93 DELETIONS

SALARY QUOTA SALARY QUOTA

100,000
60,859
25,208
12,276
68,079
55,895
68,079

111,790

FY 93 ADDITIONS
SALARY

QUOTA

1.00
1.00
1.00

752,342

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

OFFICE OF THE MAYOR

FY 93 TOTAL
SALARY

100,000
60,859
25,208
12,276
68,079
55,895
68,079

111,790
82,268
46,271
30,401
58,108

33,108

752,342

HISTORICAL EXPENDITURES

0 200 400 600 800 1,000 1,200
THOUSANDS OF DOLLARS

PROGRAM BUDGET

ADVISORY 22.6%

ADMINISTRATION
43.4%

EXECUTIVE 34.1%

OFFICE OF THE MAYOR

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 TOTAL
GROUPS/CLASSES ADMIN EXECUTIVE ADVISORY

PERSONAL SERVICES

0100. Permanent Employees

0110. Emergency Employees

0120. Overtime

0160. Unemployment Comp

0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

331,786

18,158

500

4,000

22,658

2,500

5,000

500
500

359,944

OFFICE OF THE MAYOR

246,127

21,500

10,000
1,000

32,500

500
500

1,000

2,000

282,627

184,429 762,342

39,658

500
10,000
1,000 6,000

1,000 56,158

500
500

500 3,000

500 4,000

1,000 8,000

1,000 3,500

187,429 830,000

PROGRAM 1. ADMINISTRATION

JOHN RIORDAN, MANAGER ACCOUNT # 011-111-0111-MO01

PROGRAM MISSION

The Administration Program provides administrative services and support to allow the Mayor’s Office to
operate efficiently and cost effectively. This includes scheduling, correspondence, financial management
and reception of visitors and callers.

¢ Provides reception to over 200 visitors and callers, and responds to an average of 50 pieces of corre-

spondence daily.
PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To coordinate the Mayor’s schedule, including public ap- Weekly schedules coordinated for 52:
pearances, City meetings, diplomatic courtesy calls, and Mayor.
staff meetings.
To handle the Mayor’s correspondence in a timely manner, a_ Pct. of correspondence responded 100%.
and coordinate ine Mayor’s signature process for all doc- to within 7 working days.
uments where it is required.
b Pct. of documents receiving may- 100%.

oral signature within 7 working

days.
To provide financial and personnel management of the Of- Quarterly revisions to department 4.
fice. spending plan.

OFFICE OF THE MAYOR 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES
0100. Permanent Employees 441,618 368,068 347,054 331,786 -15,268
0110. Emergency Employees 3,099
0120. Overtime
0160. Unemployment Comp 2,043 25,000 -25,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 441,618 373,211 372,054 331,786 -40,268
CONTRACTUAL SERVICES
0210. Communications 19,695 16,407 20,000 18,158 -1,842
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 336 500 500
0280. Transport of Persons 705
0290. Misc Contractual Svcs 16,224 13,062 5,000 4,000 -1,000

TOTAL CONTRACTUAL SERVICES 36,624 29,804 25,000 22,658 -2 342

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 10,508 6,997 4,000 2,500 -1,500

0370. Clothing Allowance

0390. Misc Supp & Mat 6,685 6,060 4,000 2,500 -1,500

TOTAL SUPPLIES & MATERIALS 17,193 13,058 8,000 5,000 -3,000

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 5,366
0490. Other Current Charges 3,279 596 1,000 500 -500

eee eee eee

TOTAL CURRENT CHGS & OBLIG 8,645 596 1,000 500 -500

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment 21
TOTAL EQUIPMENT [_ -94. Ter > GQ") Samuleamiaes (al tiger ann (ce

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER VT eee, ss 7, 2st

a
ey

GRAND TOTAL 504,101 416,669 406,054 359,944 ~46,110

OOo ee
7"_—__e see > oT —>:.COhn— Oe ea Oe

OFFICE OF THE MAYOR

POSITION

PR ACT CLK

CLERK

CHF STAFF
SPEC AST |

ADM AST
ADM AST
ST AST |
TOTAL

FILLED SALARY REQUIREMENTS

GRADE 4/17/92
G14 1.00
G11 1.00
MO14 1.00
MO10 2.00
MOS 1.00
MO4 1.00
MO4 1.00

8.00

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

QUOTA

1.00
1.00
1.00

FYS3 DELETIONS

SALARY QUOTA SALARY QUOTA

25,208
12,276
55,895

FY 93 ADDITIONS
SALARY

QUOTA

1.00
1.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF THE MAYOR

FY 93 TOTAL
SALARY

25,208
12,276
55,895
111,790
30,401
58, 108
33, 108

326,786

PROGRAM 2. EXECUTIVE

JOHN RIORDAN, MANAGER ACCOUNT # 011-111-0111-MO02

PROGRAM MISSION
The Executive Program provides executive leadership for the City of Boston, and is responsible for the
general supervision and coordination of departments and agencies of the City of Boston.

¢ The City organization includes over 45 departments with a combined budget over $1.3 billion and
roughly 18,000 employees.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To assign responsibility for interdepartmental projects and Avg. number of meetings per week Ls
initiatives as assigned by the Mayor, and coordinate ac- with department heads and se-
tivities of mayoral commissions, senior advisors, and nior advisors.
City departments.
To assist the Chief Executive in his day-to-day decision a_ Daily executive staff meetings. i
making, and disseminate mayoral directives to depart-
ment heads.
b Monthly department head meetings. im

—_

0 OFFICE OF THE MAYOR

PROGRAM HISTORY BY OBJECT CODE

GROUPSYCLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 2. EXECUTIVE

FY 90
EXPENDITURE

196,981

FY 91
EXPENDITURE

240,691

FY 92
BUDGET

253,228

FY 93
RECOMMENDED

246,127

INC/DEC
92 vs 93

-7,101

196,981

25,484

240,691

26,901

253,228

20,000

246,127

21,500

805

SSS

OFFICE OF THE MAYOR

POSITION
MAYOR

SPEC ASST

AD AST III
TOTAL

PROGRAM PERSONNEL
PROGRAM 2. EXECUTIVE

QUOTA

1.00

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
GRADE 417992 QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 1.00 100,000
1.00 1.00 60,859
MO8 2.00 2.00 82,268
4.00 4.00 243,127 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF THE MAYOR

0.00

4.00

FY 93 TOTAL
SALARY

100,000
60,859

82,268

243,127

PROGRAM 3. RESEARCH & POLICY
DEVELOPMENT

NEIL SULLIVAN, MANAGER ACCOUNT # 011-111-0111-MO03

PROGRAM MISSION

The Research and Policy Development Program gathers data to assist the Mayor in making policy
decisions. The program guides and coordinates certain policy initiatives through an annual goal setting
process and specific department project assignments delegated to individual staff; monitors progress; and
prepares policy and performance reports.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
1 To set and monitor annual goals. Goal setting and review meetings pe
per department.
2 To coordinate policy development among department Projects underway with workplans a
heads and senior advisors. and interdepartmental working
groups.

OFFICE OF THE MAYOR 13

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. RESEARCH & POLICY DEVELOPMENT

FY 90 FY 91 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
eee

PERSONAL SERVICES
0100. Permanent Employees 223,777 240,614 204,099 184,429 -19,670
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 923,777 +240614 + «+204099 184,429 -19,670

CONTRACTUAL SERVICES
0210. Communications
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip

0280. Transport of Persons 1,000 2,000 -2,000
0290. Misc Contractual Svcs 3,298 3,955 1,000 1,000
TOTAL CONTRACTUAL SERVICES 4298 ~ 3955 3,000 ™tOOgsu=nnnnEanE
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies 23

0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc

0360. Office Supp & Mat 314 500 500

0370. Clothing Allowance

0390. Misc Supp & Mat 230 500 500
TOTAL SUPPLIES & MATERIALS TT gay. ie be ED 30: | Seen Cec 1,000

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase

0490. Other Current Charges 1,260 233 1,000 1,000
TOTAL CURRENT CHGS & OBLIG 4.260 933 1,000 1,000 0
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT ey Te er Teheran

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Tey ea ene os oe ek | | Eel 0

GRAND TOTAL 229,672 245,032 208,099 187,429 -20,670

14 OFFICE OF THE MAYOR

POSITION

CHF POL AD
SP AST IV
RES ANL
TOTAL

GRADE

MO14
MO14
MO8

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
¥1792 QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 1.00 68,079
1.00 1.00 68,079
1.00 1.00 46,271
3.00 3.00 182,429 0.00 0 0.00 0

PROGRAM PERSONNEL
PROGRAM 3. RESEARCH & POLICY DEVELOPMENT

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

OFFICE OF THE MAYOR

QUOTA

1.00
1.00

0.00

3.00

FY 93 TOTAL
SALARY

OFFICE OF THE MAYOR

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

Agency ager

16 OFFICE OF THE MAYOR

CONDITA A.

ers

PRESS OFFICE
LY

ARTHUR L. JONES, PRESS SECRETARY ACCOUNT # 011-411-0411

DEPARTMENT MISSION

The Press Office provides information pertaining to City programs, policies, and activities to the public
through neighborhood, City, regional, state, and national media outlets.

DESCRIPTION OF SERVICES

The Press Office disseminates information about City policies and programs to the public through media
outlets. In addition, the Press Office provides the Mayor, his staff, and department heads with news ac-
counts on a daily basis.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. COMMUNICATIONS 3.0 $138,500
TOTAL DEPARTMENT 3.0 $138,500

PRESS OFFICE 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 33 INC/DEC
enn eennS = ame or ORE oa EXPENDITURE 25 PDGEY RECOMMENDED eee
PERSONAL SERVICES

0100. Permanent Employees 179,184 167,119 119,000 121,196 2,196
0110. Emergency Employees 3,741 15,000 8,490 -6,510
0120. Overtime
0160. Unemployment Comp 5,000 -5,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 479.184 170861 4139,000 12968 -9,314
CONTRACTUAL SERVICES
0210. Communications 7,353 5,694 5,500 6,600 1,100
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 398
0280. Transport of Persons 91 400 -400
0290. Misc Contractual Svcs 2,066 2,994 900 -900
TOTAL CONTRACTUAL SERVICES aia co oCqmmiemn A Gos Gene 6.800. |=") 5.6.600 lle anmr-200
SUPPLIES & MATERIALS

0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 974 174 300 300
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS ST 7A | ManetT Tt 7Al ewe. kat) i kl” ® Ora GOK ta oe)

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase

0490. Other Current Charges 762 1,282 1,914 1,914
TOTAL CURRENT CHGS & OBLIG 762 1,282 0 1,914 1,914
EQUIPMENT

0500. Automotive Equip
0560. Office Furn & Equip

0590. Misc Equipment 1,851
TOTAL EQUIPMENT 1.851 0 0 0 0
OTHER

0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Se TET a a tr CTY a | 0 0

ee ee-r—“‘_ COO

GRAND TOTAL 192,679 181,004 145,800 138,500 -7,300

PRESS OFFICE

DEPARTMENT PERSONNEL

FILLED | SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL
POSITION GRADE 417/992 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
DIRECTOR MO11 1.00 1.00 58,722 1.00 58,722
STF ASST | MO4 2.00 2.00 60,184 2.00 60,184
TOTAL 3.00 3.00 118,906 0.00 0 0.00 0 3.00 118,906
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING 0
OTHER 2,290
MINUS: SALARY SAVINGS 0.00 0
FY 93 TOTAL REQUEST 3.00 121,196

Total Working January 1, 1991: 5.0

4 PRESS OFFICE

HISTORICAL EXPENDITURES

100 150
THOUSANDS OF DOLLARS

PRESS OFFICE

200

250

PROGRAM 1. COMMUNICATIONS

ARTHUR L. JONES, MANAGER ACCOUNT # 011-411-0411-PS01

PROGRAM MISSION

The Communications Program facilitates the flow of information to the public via electronic and print
media, and wire services.
* Media inquiries from 5 television stations, 4 radio outlets, 2 wire services, 1 cable network, 2 daily and 2 weekly news-
papers, 19 neighborhood and 15 ethnic/special newspapers.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To respond to media inquiries, and to provide information a_ Inquiries responded to. 9,000.

about City policies and programs.

b Public announcements prepared. 144.
To coordinate appearances and meetings by City officials Organization of requests for appear- ls
with news reporters, editors, columnists, and other ances and information/day.
media commentators.
To monitor news accounts and brief the Mayor and depart- Compilations/wk. 7.

ment heads on a daily basis concerning relevant issues.

PRESS OFFICE

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

ency Manage

PRESS OFFICE 7

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RETIREMENT BOARD

Bpowa 7. SDeurdh_

JAMES F. O'DONNELL, EXECUTIVE OFFICER ACCOUNT # 011-192-0192

DEPARTMENT MISSION

The Retirement Board manages the State-Boston Retirement System (SBRS) which serves the members
and retirees of the City and its agencies, including the School Department, the Boston Redevelopment
Authority, and the Boston Housing Authority. The three member board includes the City Auditor, an ap-
pointee of the Mayor, and a third member elected by the members of the System. The Board distributes
pensions and refunds while preserving the System’s assets through prudent investment. The Board
governs the SBRS in accordance with the state retirement law for local governments and the regulations
of the state’s Public Employee Retirement Administration (PERA).

DESCRIPTION OF SERVICES

The Retirement Board is responsible for processing payroll benefits each month for approximately 13,600
SBRS recipients and approximately 900 recipients of the noncontributory retirement systems. The Board
also maintains accounting records pertaining to cash receipts, disbursements, and investment transactions
of multiple investment funds totalling over $1.1 billion.

DEPARTMENT BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 6.0 $283,233
2. CLIENT SERVICES 8.0 $227,733
3. FINANCIAL OPERATIONS 9.0 $296, 786
4. DISABILITY CLAIMS 3.0 $99,422
5. VERIFICATION/REPORTING 4.0 $169,460
TOTAL DEPARTMENT 30.0 $1,076,634

AUTHORIZING STATUTES/ORDINANCES

Contributory Retirement System for Public Employees, MGLAc. 32s . 1-104; Ch. 697, Acts of 1987
Boston Retirement Act, Ch. 521, Acts of 1922 as amended
Rules and Regulations, 840 CMR

RETIREMENT BOARD 1

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DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,171,247 WaGene. 1,061,645 1,071,634 9,989
0110. Emergency Employees 10,000 17,959 5,000 5,000
0120. Overtime 6,000 8,885
0160. Unemployment Comp 9,000 5,827 36,000 -36,000
0170. Workmen's Comp 5,608
TOTAL PERSONAL SERVICES 1,196,247 1,200,999 1,102,645 1,076,634 -26,011
CONTRACTUAL SERVICES
0210. Communications 24,610 15,430 10,000 -10,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip “ehh bd 7,995 2,500 2,500
0280. Transport of Persons 5,800 1,085
0290. Misc Contractual Svcs 768,800 593,794 4,000 -4,000
TOTAL CONTRACTUAL SERVICES meemcoe seo. el. 616.304 "OUTMi6500 » skm a0, mmmaes00
SUPPLIES & MATERIALS
0300. Auto Energy Supp 450
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 17,652 29,669 2,970 -2,970
0370. Clothing Allowance
0390. Misc Supp & Mat 450
TOTAL SUPPLIES & MATERIALS SEAS TS, TT veer ne Se
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 19,152 10,825
0490. Other Current Charges 14,473 16,562 5,000 -5,000
TOTAL CURRENT CHGS & OBLIG 133 625 ee 23678 5.000. 1 ae pO. mene OOD
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,300 1,927 2,500 -2,500
0590. Misc Equipment
TOTAL EQUIPMENT ree S00 7027 anes SOK) 2 ey ai. ee BOG)
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER eens) (iene Mien mise 1 cee ss See eo
GRAND TOTAL 2,052,046 1,878,286 1,129,615 1,076,634 -52,981

oo OOOO ——eaw00 0 OOOO OOO ——O“0a“ QO—

RETIREMENT BOARD

DEPARTMENT PERSONNEL

POSITION

AUDITOR
TREAS CUST
EX OFF RET
AS CP CN 5
AS EX OFF
CMPTRLR
HD PENS EX
PR ADM AST
PR RES ANL
A AST RET
PRIN ACTNT
ADMIN ASST
HD ADM CLK
SR ACCTNT
HD ACT EXM
P PENS EXM
HEAD CLERK
PR ACT CLK
PR CLK TYP
TELE OPER
TOTAL

GRADE

FILLED
4/1782

SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS

QUOTA SALARY QUOTA SALARY QUOTA SALARY
2,999
1,500
1.00 73,606
1.00 60,434
1.00 60,434
1.00 55,794
1.00 51,882
3.00 155,646
1.00 43,043
1.00 34,909
3.00 103,405
5.00 151,438
1.00 21,383
2.00 47,991
1.00 25,508
1.00 25,508
3.00 67,011
1.00 19,635
2.00 42,504
1.00 20,298

30.00 1,064,928 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS

COLLECTIVE BARGAINING

OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

RETIREMENT BOARD

QUOTA

0.00

36.0

FY 93 TOTAL
SALARY

2,999
1,500
73,606
60,434
60,434
55,794
51,882
155,646
43,043
34,909
103,405
151,438
21,383
47,991
25,508
25,508
67,011
19,635
42,504
20,298

1,064,928

0
0
18,741
12,035

1,071,634

HISTORICAL EXPENDITURES

1.5
MILLIONS OF DOLLARS

PROGRAM BUDGET

VERIFICATION/
REPORTING
15.4%

ADMINISTRATION
26.0%
DISABILITY
CLAIMS
8.9%

FINANCIAL
CLIENT SERVICES OPERATIONS
22.5% 27.2%

RETIREMENT BOARD

PROGRAM SUMMARY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment
Lease/Purchase

0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 1 PROGRAM 2 PROGRAM 3 PROGRAM 4
ADMIN CLIENT SVCS FINANOPNS DISAB CLAIMS

278,233 227,733 «296,786 99,422
5,000

283,233 227,733 +=. 296,786 99,422

a 0) ey 0 nC ner

Te Pea a Ps

0 0 0 0

a We eek ee) ee

283,233 227,733 206,786 99,422

RETIREMENT BOARD

PROGRAM 5 TOTAL
VERIF/RPTNG

169,460 1,071,634
5,000

EE EEE

169,460 1,076,634

0 0
ee)
0 a

0 0

Ne me

——————oooaeaee—=—

PROGRAM 1. ADMINISTRATION

JAMES F. O'DONNELL, MANAGER ACCOUNT # 011-192-0192-RT01

PROGRAM MISSION
The Administration Program administers the State-Boston Retirement System (SBRS) in accordance with
MGLA c. 32 s. 1-104. The program invests and directs management of assets, interprets retirement law,
and sets policy for the Retirement Board. The Board approves claims for disability retirements, ordinary
retirements, creditable service, and other aspects of retirement status.

¢ Manages $1 billion pension fund which is fully invested in diversified asset categories.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To manage the assets of the SBRS retirees in compliance Portfolio rate of return as a percent 100%

with retirement laws. of PRIT.

To respond quickly and effectively to general member and Pct. of inquiries responded to within 100%.

retiree inquiries. 10 days.

NOTE: 1. PRIT, the Pension Retirement Investment Trust, is a retirement investment corporation created by the Commonwealth to
manage the assets of the State Retirement Board, the State Teachers Retirement Board, and those local retirement systems that
choose to join. Comparison of the rate of returns of the SBRS with that of PRIT will be reported quarterly and on a calendar
year basis.

RETIREMENT BOARD 7

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. ADMINISTRATION

FY 90 FY 91 FY $2 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 329,816 339,898 270,124 278,233 8,109
0110. Emergency Employees 3,307 5,000 5,000
0120. Overtime 1,000 By lied
0160. Unemployment Comp 5,827
0170. Workmen's Comp 5,608
TOTAL PERSONAL SERVICES 330,816 359,763 275,124 283,233 8,109
CONTRACTUAL SERVICES
0210. Communications 6,550 3,086 2,000 -2,000

0220. Light, Heat & Power
0230. Water & Sewer

0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 653 7,210 700 -700
0280. Transport of Persons 3,550
0290. Misc Contractual Svcs 41,100 35,836
TOTAL CONTRACTUAL SERVICES 51,853 46,132 2,700 fe) -2,700
SUPPLIES & MATERIALS

0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 3,666 6,288 2,970 -2,970
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS ‘panes 6660 Gane G 28se ne O70 0 -2.970

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 14,540 10,825
0490. Other Current Charges 14,273 15,146 5,000 -5,000

TOTAL CURRENT CHGS & OBLIG 28.813 5 O71 5,000 0 -5,000

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 500 -500
0590. Misc Equipment
TOTAL EQUIPMENT ey areas aeet, Le it.) De ts

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER a, rere, Se a, er

GRAND TOTAL 415,148 438,154 286,294 283,233 -3,061

RETIREMENT BOARD

POSITION

AUDITOR
TREAS CUST
EX OFF RET
AS CP CN5
PR ADM AST
PR RES ANL
HEAD CLERK
TELE OPER
TOTAL

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY $3 ADDITIONS
GRADE W17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA
2,999
1,500
MM14 1.00 1.00 73,606 1.00
MM10 1.00 1.00 60,434 1.00
MM8 1.00 1.00 51,882 4.00
MM6 1.00 1.00 43,043 1.00
R11 1.00 1.00 22,673 1.00
R8 1.00 1.00 20,298 1.00
6.00 6.00 276,435 0.00 0 0.00 0 6.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 6.00
RETIREMENT BOARD

FY 93 TOTAL
SALARY

2,999

1,500
73,606
60,434
51,882
43,043
22,673
20,298

276,435

PROGRAM 2. CLIENT SERVICES

EDWARD O'BRIEN, MANAGER ACCOUNT # 011-192-0192-RT02

PROGRAM MISSION

The Client Services Program coordinates record keeping functions and develops database operations on
membership accounts. It is also responsible for file creation and membership identification, records
management, and contribution tracking. The program educates and counsels members and retirees on
their retirement benefits and conducts general outreach through publications and seminars.

¢ Serves as SBRS liaison to 22,000 active members.

« Accommodates over 1,800 walk-in clients and answers 2,600 phone requests yearly.

¢ Enrolls over 1,900 new members and processes over 1,900 refunds per year.

¢ Initiates over 445 superannuation retirement applications per annum.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
a
To provide retirement counseling to members from date of a General seminars. 12;

hire to end of retirement.

b Members reached through “Age To be reported.
55" seminar.
c Members reached in seminars and 800.
counseling.
To maintain an accurate membership database by identify- a_ Inaccurate accounts identified. 200.
ing incorrect membership information and unenrolled
member accounts on a timely basis.
b Unenrolled membership accounts 600.
identified and subsequently en-
rolled.
To develop and implement an automated system that will System on-line by 6/30/93. Y,
meet the database requirements of the Department.
To expedite processing of buybacks, redeposits, and Pct. processed within 75 days. 90%.

creditable services.

NOTE: 3. MIS support will be needed to meet the level of service.

10 RETIREMENT BOARD

PROGRAM HISTORY BY OBJECT CODE

PROGRAM 2. CLIENT SERVICES

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

207,464
10,000

FY 91
EXPENDITURE

230,207
14,652
3,237

FY 92
BUDGET

215,691

FY 93
RECOMMENDED

227,733

———————_——_-- -oreowomom————————-- — rma" i Oe -—

226,464

5,160

248,096

3,086

227,691

2,000

11,631

__.l eer eee

——e a a

a ......

estes

RETIREMENT BOARD

———— —— ———————— —————_—Oe™™e™eEeSSe ee OD

PROGRAM PERSONNEL
PROGRAM 2. CLIENT SERVICES

NN $$$ SSS

FILLED | SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 4/17/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
PR ADM AST MM8 1.00 1.00 51,882 1.00 51,882
ADMIN ASST R15 3.00 3.00 92,363 3.00 92,363
HD ADM CLK R13 1.00 1.00 21,383 1.00 21,383
HEAD CLERK R11 1.00 1.00 21,528 1.00 21,528
PR ACT CLK R8 1.00 1.00 19,635 1.00 19,635
PR CLK TYP R8 1.00 1.00 20,700 1.00 20,700
TOTAL 8.00 8.00 227,491 0.00 0 0.00 0 800 227,491
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 1,469

MINUS: SALARY SAVINGS 0.00 1,227

FY 93 TOTAL REQUEST ~ 8.00 227,733

12 RETIREMENT BOARD

PROGRAM 3. FINANCIAL OPERATIONS

DANIEL A. INDICIANI, MANAGER ACCOUNT # 011-192-0192-RT03

PROGRAM MISSION

The Financial Operations Program maintains accounting records pertaining to cash transactions, pension
distributions, reimbursements from other retirement systems, and investment of the SBRS assets. This
program also prepares and distributes monthly and annual financial statements and various reports for the
Board’s Executive Officer and other departments.

¢ Distributes $13 million in monthly pension benefits to 13,000 recipients.

* Manages direct deposit of pension checks for 4,500 recipients.

* Collects $26 million in teachers pension reimbursements for the City of Boston from the State
Teachers Retirement System and $17 million COLA from state.

* Recovers over $45,000 in unclaimed funds annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To transfer unclaimed funds from member pension ac- a Pension accounts identified. 100.

counts to the Pension Reserve Fund by identifying mem-
ber accounts inactive for more than ten years.

b Value of funds transferred to $45,000.
Reserve Fund.

To prepare monthly financial statements of the SBRS for Avg. number of working days to 60.
the Executive Officer and the Board. compile monthly financial state-
ments and associated schedules.

To submit reimbursement invoices and retiree data to City a_ Invoices submitted. 100.
and state agencies accurately and on a timely basis.

b Retiree data reports/mo. 1:

To process retirement payrolls monthly, making accurate Individual adjustments to payroll/mo. 550.
adjustments to individual accounts.

RETIREMENT BOARD 13

PROGRAM HISTORY BY OBJECT CODE

PROGRAM 3. FINANCIAL OPERATIONS

GROUPSYCLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

298,494

FY 91

EXPENDITURE

242,989

524

FY 92
BUDGET

258,955

INC/DEC

FY 93
RECOMMENDED 92 vs 93

296, 786 37,831

——————————— Oe C—O

298,494

5,160

653
500
701,600

———_————.§ — Ca.

707,913

7,753

0 ee

eee

405
626
535,177

539,294

2,000

I eee

29,831

-2,000

-300

—_—————

————

———————— es ee eee

ao CL.

————————

RETIREMENT BOARD

POSITION

CMPTRLR

A AST RET
PRIN ACTNT
SR ACCTNT
HD ACT EXM
HEAD CLERK
TOTAL

GRADE

MM8
R16
R16
R13
R12
R11

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY

1.00 1.00 55,794

1.00 1.00 34,909

3.00 3.00 103,405

2.00 2.00 47,991

1.00 1.00 25,508

1.00 1.00 22,810

9.00 9.00 290,417 0.00 0 0.00 0

PROGRAM PERSONNEL
PROGRAM 3. FINANCIAL OPERATIONS

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

RETIREMENT BOARD

QUOTA

1.00
1.00

9.00

FY 93 TOTAL
SALARY

55,794
34,909
103,405
47,991
25,508
22,810

290,417

PROGRAM 4. DISABILITY CLAIMS

LEONARD W. KANE, MANAGER ACCOUNT # 011-192-0192-RT04

PROGRAM MISSION

The Disability Claims Program processes all claims for disability retirement and for death benefits for
survivors. It also ushers claims through the necessary administrative and legal channels.

¢ Provides initial counseling to over 120 disability applicants per annum.

¢ Processes 20 approved disability cases per year.

¢ Adjusts 100 survivors’ benefits per annum.

* Coordinates 100 medical panels per year.

¢ Assigns 20 review officer hearings per annum.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
a
To process claims filed for disability retirement. Avg. days processing time. 180.

Fo i a Se tec
To process claims from survivors for death benefits. Avg. days processing time. 180.

16 RETIREMENT BOARD

PROGRAM HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 4. DISABILITY CLAIMS

FY 90
EXPENDITURE

102,206

FY 91
EXPENDITURE

140,174

FY 92
BUDGET

122,680

FY 93
RECOMMENDED

99,422

140,174

3,086

126,680

2,000

a ss

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RETIREMENT BOARD

POSITION

PR ADM AST
ADMIN ASST
PR CLK TYP
TOTAL

PROGRAM PERSONNEL
PROGRAM 4. DISABILITY CLAIMS

QUOTA

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
GRADE 417/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY
MM8 1.00 1.00 51,882
R15 1.00 1.00 28,138
R8 1.00 1.00 21,804

3.00 3.00 101,824 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

RETIREMENT BOARD

0.00

3.00

FY 93 TOTAL
SALARY

51,882
28,138
21,804

101,824

PROGRAM 5. VERIFICATION/REPORTING

CHARLES R. CURRAN, MANAGER ACCOUNT # 011-192-0192-RT05

PROGRAM MISSION

The mission of the Verification/Reporting Program is to ensure the proper distribution and ongoing
receipt of retirement or refunded benefits. This program also monitors and controls the status of benefits
received by ordinary retirees, disability retirees, and beneficiaries.

¢ Calculates over 600 retirement applications annually.

¢ Issues warrants for 1,900 refunds and/or transfers per annum.

* Processes over 1,000 indemnification requests per year.

¢ Performs in excess of 400 desk reviews of disability retirement cases annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To make initial payments to new retirees and issue refunds a_ Avg. days processing time for ini- 45.
to terminated members promptly. tial payments.

b Avg. days processing time for 60.

refunds.

To process cases promptly for administrative or Board a Avg. wks. for administrative resolu- 6.
determinations. tion.

b Avg. wks. for Board resolution. 14.
To audit earnings of disabled retirees for compliance with Audits of disability retirees earnings. 2,500.

retirement laws.

To review the disability status of retirees and promote a_ Disability case reviews. 150.
rehabilitation when appropriate.
b Medical reexaminations. 20.
c Disabled retirees rehabilitated or ie

reevaluated and returned to work.

To process medical indemnification claims promptly, in Avg. wks. for indemnification e
cooperation with the Law and Health and Hospitals processing.
Departments.

RETIREMENT BOARD 19

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 5. VERIFICATION/REPORTING

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 233,267 209,452 194,195 169,460 -24,735
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp 2,500 12,000 -12,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 235,767 209,452 206,195 169,460 -36,735
CONTRACTUAL SERVICES
0210. Communications 5,160 3,086 2,000 -2,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 1,153 105 300 -300
0280. Transport of Persons 500
0290. Misc Contractual Svcs 1,000 248
TOTAL CONTRACTUAL SERVICES 7,813 3,439 2,300 0 -2,300
SUPPLIES & MATERIALS
0300. Auto Energy Supp 450

0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 2260 rit
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS ai 2703 74114 0 ny) 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 4,612
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG "TiS 4 6 io error nO 0 0 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 500 -500
0590. Misc Equipment
TOTAL EQUIPMENT “TSO 9" ae. 50.) paigges00 ao

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER MME eter. es 0 0
GRAND TOTAL 250,895 213,602 208,995 169,460 -39,535

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20 RETIREMENT BOARD

POSITION

AS EX OFF
HD PENS EX
ADMIN ASST
P PENS EXM
TOTAL

FILLED
¥1792

PROGRAM PERSONNEL
PROGRAM 5. VERIFICATION/REPORTING

QUOTA

SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY QUOTA SALARY
1.00 60,434
1.00 51,882
1.00 30,937
ee ee eet en 0 ee eee ee ee ee ee
4.00 168,761 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

RETIREMENT BOARD

4.00

FY 93 TOTAL
SALARY

60,434
51,882
30,937
25,508

168,761

RETIREMENT BOARD

M/WBE PROGRAM COMMITMENT - FY93

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

The undersigned agency manager commits to use his or her best efforts to achieve the above stated ob-

jectives and further commits to ensuring that all program managers and key staff are made fully aware of
the provisions of the Executive Order and Ordinance.

22 RETIREMENT BOARD

s A
Saeed

TREASURY DEPARTMENT

Ap COLLECTOR-TREASURER ACCOUNT # 011-137

The mission of the Treasury Department is to collect and transfer all funds due to the City. It is also the
Department’s mission to deposit and invest City funds, manage the City’s borrowings, and make all dis-
bursements.

DESCRIPTION OF SERVICES

The Treasury Division receives, deposits, and invests funds, and pays all warrants, drafts, and orders. The
Division issues, redeems, and pays interest on all bonds and notes, and maintains custody of all trusts and
bequests left to the City. Additionally, the Division issues and distributes payroll checks and issues re-
quired federal and state tax forms.The Collecting Division issues and collects all current and delinquent
tax billings, and departmental revenue. The Division also prepares petitions for land court proceedings
and municipal liens, and processes abatements and refunds. Additionally, the Division prepares tax cer-
tifications and tax takings, and researches tax problems.

DEPARTMENT BUDGET

DIVISION NAME
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. TREASURY DIVISION 30.0 $945,000
2. COLLECTING DIVISION 31.0 $1,300,000
TOTAL DEPARTMENT 61.0 $2,245,00

TREASURY DEPARTMENT 1

DEPARTMENT HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,813, 153 1,885,009 1,642,526 1,702,169 59,643
0110. Emergency Employees
0120. Overtime 49,252 48,671 77,480 33,500 -43,947
0160. Unemployment Comp 3,930 10,000 -10,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 1,862,405 1,937,610 1,730,006 1,735,702 5,696
CONTRACTUAL SERVICES
0210. Communications 50,577 43,267 40,084 40,084
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 9,496 11,248 13,280 13,280
0280. Transport of Persons 5,205 6,395 6,400 6,400
0290. Misc Contractual Svcs 163,940 78,843 116,900 71,900 -45,000
TOTAL CONTRACTUAL SERVICES 229,218 139,753 176,664 131,664 -45,000
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 371,446 340,734 425,970 350,694 -75,276
0370. Clothing Allowance
0390. Misc Supp & Mat 930 469 2,000 2,000
TOTAL SUPPLIES & MATERIALS ~ 872376 941.203. 427970 352604 | —EySa7e
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 2,864 9 7,400 2,000 -5,400
0490. Other Current Charges 21,742 21,670 20,290 20,290
TOTAL CURRENT CHGS & OBLIG 24606 21679 27.690 22090 | ham
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 2,147 1,505 1,650 1,650
0590. Misc Equipment 8,100 -8,100
TOTAL EQUIPMENT 2,147 1,505 9,750 1,650 -8,100
OTHER
0600. Special Appropriation 801,824 883,925 1,000 1,000
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 801,824 883,925 1,000 1,000 0
GRAND TOTAL ~3202,576 _ 9,925,675 2,973,080 2,245,000 __-128,080

TREASURY DEPARTMENT

TREASURY DIVISION

GEORGE E. MAHONEY, DIVISION HEAD

DIVISION MISSION

ACCOUNT # 011-137-0138

The Treasury Division receives and has care and custody of all monies, property, and securities acquired
by virtue of any statute, ordinance, gift, devise, bequest, or deposit. In addition, the Division pays all war-

rants, drafts, bonds, and approved executions against the City.

DESCRIPTION OF SERVICES

The Treasury Division has custody of all cash and investments of the City of Boston. The Division pays
vendors, interest and principal to bondholders, salaries, and payroll deductions to agencies. Additionally,
the Division reports to the IRS and the Commonwealth W-2, 1099, and 941E information.

DIVISION BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. ADMINISTRATION 5.0 $305,277
2. GENERAL SERVICE/DEBT SERVICE 5.0 $203,786
3. PAYROLL/RECONCILIATION 7.0 $308,972
4. ACCOUNTING 13.0 $126,965
TOTAL DIVISION 30.0 $945,000

AUTHORIZING STATUTES/ORDINANCES

Bonding Requirements,
MGLA ¢.41,s.35
Deposit on Funds,

MGLA ¢.40, s. 3,5; MGLAc. 41, s. 46; MGLAc. 44, s. 53-55; MGLAc. 70A, s. 4; MGLAc. 94C, s. 47

Custody and Safekeeping of Municipal Funds,
MGLAc. 40, s. 5B; MGLA c. 41, s. 36, 44, 46; MGLA cc. 44, s. 53-55

Payment of Bills, Payrolls, Withholding, MGLA c. 41, s. 35, 41-43, 52, 56, 65-67; MGLA cc. 71, s. 37B; MGLAc. 149,
s. 148, 178B; MGLAc. 62B, s. 2; MGLAc. 62C, s. 10; MGLAc. 32, s. 22; MGLAc. 32B, s.7; MGLAc. 154, s. 8;

MGLAc. 175,s. 138A, 193R; MGLA c. 180, s. 17; 26 USC 3401-3406
Reporting of Indebtedness,

MGLAc. 41, s. 59; MGLAc. 44, s. 2-28
Appropriated Expenditures,

MGLAc. 44, s. 31, 53, 62-63
Tax Title Responsibilities,

MGLA c. 60, s. 61-63, 76-77, 79-80
Tax Rate Determination/Classification,

MGLAc. 59, s. 23, 38, 43, 53-55
Tar Abatements,

MGLAc. 58, s. 8; MGLAc. 59, s. 5, 59, 63, 69

TREASURY DEPARTMENT/TREASURY DIVISION

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DIVISION HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 769,213 817,270 788,416 769,503 -18,913
0110. Emergency Employees
0120. Overtime 7,219 14,848 27,480 5,433 -22,047
0160. Unemployment Comp 3,930 10,000 -10,000
0170. Workmen's Comp
TOTAL PERSONAL SERVICES + (776,482 836048 9825896 774936 -50.960
CONTRACTUAL SERVICES
0210. Communications 21,906 19,189 19,084 19,084
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 2,922 3,682 4,780 4,780
0280. Transport of Persons 5,045 6,180 6,000 6,000
0290. Misc Contractual Svcs 157,797 AAV ST 53,600 53,600
TOTAL CONTRACTUAL SERVICES ha 157°670, ae 100 G48 eg 464,11 ON) 6 63%64 | nD
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 133,242 95,086 70,990 70,990
0370. Clothing Allowance
0390. Misc Supp & Mat 930 412 1,700 1,700
TOTAL SUPPLIES & MATERIALS oe 941 17> ann 05 405 aun 7 >'600 NENG T7> GG” SN ED)
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 7,400 2,000 -5,400
0490. Other Current Charges 12,781 12,619 11,160 11,160
TOTAL CURRENT CHGS & OBLIG 5912781 io 6 19° 18.560. suuun1a.160. comes 400
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 600 750 750
0590. Misc Equipment
TOTAL EQUIPMENT ent 0 NCO) LEME ET CONE = =750 Lao
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Cl: 0 Ma Oie SMART Oe. 0.)
GRAND TOTAL 1,111,055 1,045,613 1,001,360 945,000 -56,360

o_O Oe

oa)

TREASURY DEPARTMENT/TREASURY DIVISION

DIVISION PERSONNEL

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY $3 TOTAL
POSITION GRADE 4/17/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
EE eee TA SALARY QUOTA SALARY CUCT AENEID
COLL TREAS 1.00 1.00 80,000 1.00 80,000
PASTICET MM11 1,00 te 1:00 64,199 1.00 64,199
2D ACL-TR Mg 1.00 1.00 55,794 1.00 55,794
EXEC SEC MMg 1.00 1.00 54,257 1.00 54,257
SUPV ACCTG MM8 3.00 3.00 155,646 3.00 155,646
PRADAST TR MM6 2.00 2.00 86,084 2.00 86,084
SR AD AS MM5 3.00 3.00 117,780 3.00 117,780
SR RES ANL MM3 1.00 1.00 32,462 1.00 32,462
PRIN ACTNT R16 4.00 4.00 126,435 4.00 126,435
ADMIN ASST R15 1.00 1.00 31,652 1.00 31,652
ADMIN ANL R14 1.00 1.00 27,239 1.00 27,239
ADMIN SEC R14 1-00 mae 00 23,128 1.00 23,128
REFUND TEL R14 1.00 1.00 23,353 1.00 23,353
HD ADM CLK R13 2.00 2.00 53,055 2.00 53,055
SR ACCTNT R13 3.00 3.00 59,873 3.00 59,873
ACCOUNTANT R11 2.00 2.00 46,765 2.00 46,765
HEAD CLERK R11 A00 2.00 40,651 2.00 40,651
PRIN CLERK R8 1:00) 1.00 21,804 1.00 21,804
TOTAL 31.00 31.00 1,100,177 0.00 0 0.00 0 31.00 1,100,177
PLUS: DIFFERENTIAL PAYMENTS 0
COLLECTIVE BARGAINING 0
OTHER 14,592
MINUS: SALARY SAVINGS 1.00 345,266
FY 93 TOTAL REQUEST 30.00 769,503

Total Working January 1, 1991: 32.0

6 TREASURY DEPARTMENT/TREASURY DIVISION

HISTORICAL EXPENDITURES

MILUONS OF DOLLARS

PROGRAM BUDGET

ACCOUNTING 13.4%
ADMINISTRATION
32.3%

PAYROLL/
RECONCILIATION

GENERAL SERVICE/ 32.7%
DEBT SERVICE
21.6%

TREASURY DEPARTMENT/TREASURY DIVISION

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 PROGRAM 4 TOTAL
GROUPS/CLASSES ADMIN GNDEBT SVC PAY/RECON ACCOUNTING

PERSONAL SERVICES
0100. Permanent Employees 244,006 160,328 246,948 118,221 769,503
0110. Emergency Employees
0120. Overtime 883 eae 2,819 516 5,433
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 244,889 161,543 249,767 118,737 774,936
CONTRACTUAL SERVICES
0210. Communications 4,468 3,418 7,400 3,798 19,084
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 360 605 3,535 280 4,780
0280. Transport of Persons 2,700 3,300 6,000
0290. Misc Contractual Svcs 34,600 10,000 9,000 53,600

TOTAL CONTRACTUAL SERVICES 42,128 14,023 23,235 4,078 83,464

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 3,650 27,920 35,770 3,650 70,990
0370. Clothing Allowance
0390. Misc Supp & Mat 700 300 200 500 1,700

TOTAL SUPPLIES & MATERIALS 4350 ~—-28,220 35,970 4,150 72,690
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 2,000 2,000
0470. Indemnification
0490. Other Current Charges 11,160 11,160

TOTAL CURRENT CHGS & OBLIG 13,160 0 0 0 13,160

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 750 750
0590. Misc Equipment
TOTAL EQUIPMENT Sen ee Lt ne,

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER prea i 6 5 an! be eT

GRAND TOTAL 305,277 203,786 308,972 126,965 945,000

OOOO T_T.
— 0 —._—O—O—™—™T————S —=Fl_lCLUlll

TREASURY DEPARTMENT/TREASURY DIVISION

PROGRAM 1. ADMINISTRATION

GEORGE E. MAHONEY, MANAGER

PROGRAM MISSION

ACCOUNT # 011-137-0138-TT01

The Administration Program hires, trains, and manages all Treasury Division personnel and ensures over-

all effective and efficient fund management.

* Receives and takes charge of accounts for all monies belonging to the City averaging $1.5B annually.

PROGRAM
OBJECTIVES

To optimize the return on invested City funds.

To pay vendors within stated terms, taking advantage of
discounts when offered.

To create and monitor an internal cash flow that will in-
clude variance analyses.

To monitor the compensating balance contract.

PERFORMANCE
MEASURES

Monthly average yield.

a_ Percent of warrants processed
within terms.

b Percent of discount warrants pro-
cessed.

Cashflow reports.

Bank statements of costs and earn-

ings allowances analyzed.

TREASURY DEPARTMENT/TREASURY DIVISION

FY 93 PROMISED
LEVEL OF SERVICE

3.5%.

100%.

PROGRAM HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 1. ADMINISTRATION

90
EXPENDITURE

231,608

823

232,431

5,258

1,784
4,415
148,702

ee nnn EE

160,159

EE CCC nnn Ce

FY 91
EXPENDITURE

241,225

FY 92
BUDGET

224,482

234,257

4,468

RECOMMENDED
244,006

883

244,889

4,468

———

—

———

—D eS LiL SS a ——————————————_—

————————————_— i ——— EO ————— IE ——

Cel nn CC

TREASURY DEPARTMENT/TREASURY DIVISION

Deed
ooo

POSITION

COLL TREAS
1 AST CLT
2D ACL-TR
HEAD CLERK
TOTAL

PROGRAM PERSONNEL
PROGRAM 1. ADMINISTRATION

FILLED SALARY REQUIREMENTS FY83 DELETIONS FY 93 ADDITIONS
GRADE 91782 QUOTA SALARY QUOTA SALARY. QUOTA SALARY QUOTA
100 1.00 80,000 1.00
MM11 100 1.00 64,199 1.00
MMg 1.00 1.00 55,794 1.00
Ss tee a ay eee yn ti200
5.00 5.00 240,644 0.00 0 0.00 0 5.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 5.00

TREASURY DEPARTMENT/TREASURY DIVISION

FY 93 TOTAL
SALARY

80,000
64,199
55,794
40,651

240,644

PROGRAM 2. GENERAL SERVICE/DEBT
SERVICE

CHARLES COSTELLO, MANAGER ACCOUNT # 011-137-0138-TT02

PROGRAM MISSION

The General Service/Debt Service Program makes all nonpayroll payments and disbursements of the
City. The program is responsible for all vendor accounts payable disbursements, issuance of refund
checks for real estate tax overpayments, issuance of tax title and retirement payments, purchase of savings
bonds, processing of manual drafts for expedited payments, and the maintenance of records for principal
and interest payments on City borrowings.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To use on-line systems to prepare and disburse all non-pay- Non-payroll checks prepared 8,000.

roll checks. monthly.
SSS
To create check registers and fund allocation reports for Check registers and fund allocation 1.

reconciliation and accounting purposes. reports created daily.
rn
To verify all bond and interest coupons and, upon cancella- Bond and interest coupons reports 12

tion, present them to the Auditor. verified.
ene
To use an electronic stop payment system on all non-pay- Avg. days required to reissue stop 20.

roll checks reported as not being received. payment checks.

mene nnn SSS

12 TREASURY DEPARTMENT/TREASURY DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. GENERAL SERVICE/DEBT SERVICE

FY 90 FY 91 FY 92 FY S3
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED $2 vs 93

PERSONAL SERVICES
0100. Permanent Employees 152,882 146,627 189,411 160,328 -29,083
0110. Emergency Employees
0120. Overtime 1,439 2,872 5,764 at be: -4,549
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES Memeei5A S91u00 000149 499' 19)1195.175. sll 615843. 9 6-33. 682

CONTRACTUAL SERVICES
0210. Communications 4,162 3,514 3,418 3,418
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 2a5 605 605
0280. Transport of Persons
0290. Misc Contractual Svcs 159 Ot 7, 10,000 10,000

TOTAL CONTRACTUAL SERVICES 4,321 4,766 14,023 14,023 )

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 8,020 3,716 27,920 27,920
0370. Clothing Allowance
0390. Misc Supp & Mat 112 300 300

TOTAL SUPPLIES & MATERIALS 8,020 3,828 28,220 28,220 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 116

TOTAL CURRENT CHGS & OBLIG 116 0 0 0 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT Reh) oe a, 5 ee aey, | eC eneiey, ag os ay

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER LS eae ae ts bo eT: a RT | 0

GRAND TOTAL 166,778 158,093 237,418 203,786 -33,632

TREASURY DEPARTMENT/TREASURY DIVISION 13

PROGRAM PERSONNEL
PROGRAM 2. GENERAL SERVICE/DEBT SERVICE

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 417/82 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
SUPV ACCTG MM8 1.00 1.00 51,882 1.00 51,882
SR AD AS MM5 1.00 1.00 39,418 1.00 39,418
PRIN ACTNT R16 1.00 1.00 31,343 1.00 31,343
REFUND TEL R14 1.00 1.00 23,353 1.00 23,353
PRIN CLERK R8 1.00 1.00 21,804 1.00 21,804
TOTAL 5.00 5.00 167,800 0.00 0 0.00 0 5.00 167,800
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 4,419

MINUS: SALARY SAVINGS 0.00 11,891

FY 93 TOTAL REQUEST ~ 5.00 160,328

14 TREASURY DEPARTMENT/TREASURY DIVISION

PROGRAM 3. PAYROLL/RECONCILIATION

PAUL LACERDA, MANAGER ACCOUNT # 011-137-0138-TT03

PROGRAM MISSION

The Payroll/Reconciliation Program issues, on a timely basis, all payroll checks for City, County, hospi-
tal, and school employees. Additionally, the program is responsible for preparing drafts for each payroll
deduction available to and utilized by employees, and splitting checks between various employees and
other parties required by court assignments, Internal Revenue levies, and/or Department of Revenue lev-
ies. The program is also responsible for the reconciliation of bank statements and City records for all high
volume checking accounts on a timely basis.

¢ Generates weekly annuity and deferred compensation checks to approximately 60 companies.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To process and distribute all payroll checks and split em- a_ Pct. of payroll checks processed 100%.
ployees checks for wage assignments. and distributed.
b Pct. of split checks processed. 100%.
To prepare drafts for payroll deductions and issue checks a Weekly drafts prepared. 3,100.
to the appropriate companies.
b Monthly drafts prepared. 700.
To stop payments on lost, stolen checks, or forgeries, and Avg. wks. to process stop payments. a
reissue checks to proper accounts.
To charge and fund approved payroll warrants according to Pct. of payroll warrants funded and 100%.
cash management funding schedules. charged daily.
To reconcile large volume checking accounts using a vari- Reconciled reports. 12.

ety of computer systems.

TREASURY DEPARTMENT/TREASURY DIVISION 15

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 3. PAYROLL/RECONCILIATION

GROUPSYCLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

FY 90
EXPENDITURE

261,653

3,405

FY 91
EXPENDITURE

272,770

7,191

FY 92
BUDGET

285,337

FY 93
RECOMMENDED

246,948

2,819

265,058

7,886

279,961

6,658

249,767

7,400

102,034

102,114

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

eee

TREASURY DEPARTMENT/TREASURY DIVISION

PROGRAM PERSONNEL
PROGRAM 3. PAYROLL/RECONCILIATION

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE ¥17/92 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
SUPV ACCTG MM8 1.00 1.00 51,882 1.00 51,882
PRADAST TR MM6 100 1.00 43,042 1.00 43,042
PRIN ACTNT R16 2.00 2.00 65,046 2.00 65,046
ADMIN ANL R14 1.00 1.00 27,239 1.00 27,239
HD ADM CLK R13 2.00 2.00 53,055 2.00 53,055
SR ACCTNT R13 1.00 1.00 _ 22,539 1.00 22,539
TOTAL 8.00 8.00 262,803 0.00 0 0.00 0 8.00 262,803
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 2,968

MINUS: SALARY SAVINGS 1.00 18,823

FY93TOTALREQUEST —=7,00~S=«26,948

TREASURY DEPARTMENT/TREASURY DIVISION 17

PROGRAM 4. ACCOUNTING

KENNETH NILES, MANAGER ACCOUNT # 011-137-0138-TT04

PROGRAM MISSION

The Accounting Program records and reconciles on a daily basis the cash and investment balances of the
City. It reports daily on all financial transactions. Additionally, the program prepares and files federal
and state forms and ensures payment of withholding taxes to state and federal agencies.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To account for cash and investment of all funds and to re- Pct. of fund balances researched and 100%.

port/reconcile with the Auditing Department. validated monthly.

To remit federal, state, and FICA taxes and issue all re- Payments of withholding and FICA as

quired payroll reports. taxes.

To maintain permanent documentation of the Division’s fi- Pct. of file documentation by 9/92. 100%.

nancial activities.

To produce an annual financial statement of the Collector- FY92 financial statement completed it
Treasurer. by 12/92.

To reconcile all warrants payable, Trust Office, cash, and Pct. of agreements reconciled 100%.
State-Boston Retirement System transactions, and to rec- monthly.

oncile compensating balance agreements with banks.

—

8 TREASURY DEPARTMENT/TREASURY DIVISION

PROGRAM HISTORY BY OBJECT CODE

PROGRAM 4. ACCOUNTING

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

FY 90
EXPENDITURE

123,070

1,552

FY 91
EXPENDITURE

156,648

2.011

FY 92
BUDGET

89, 186

4,534

FY 93
RECOMMENDED

118,221

516

124,622

4,600

159,225

3,884

280

118,737

3,798

280

ns a

een es

TREASURY DEPARTMENT/TREASURY DIVISION

en
————

POSITION

EXEC SEC
SUPV ACCTG
PRADAST TR
SR AD AS

SR RES ANL
PRIN ACTNT
ADMIN ASST
ADMIN SEC
SR ACCTNT
ACCOUNTANT
TOTAL

GRADE

MM9
MM8
MM6
MMS
MM3
R16
R15
R14
R13
R11

PROGRAM PERSONNEL
PROGRAM 4. ACCOUNTING

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS

¥1792 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA
1.00 1.00 54,257 1.00
1.00 1.00 51,882 1.00
1.00 1.00 43,042 1.00
2.00 2.00 78,362 2.00
1.00 1.00 32,462 1.00
1.00 1.00 30,046 1.00
1.00 1.00 31,652 1.00
1.00 1.00 23,128 1.00
2.00 2.00 37,334 2.00
2.00 2.00 46,765 2.00

13.00 13.00 428,930 0.00 0 0.00 0 13.00

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING

OTHER
MINUS: SALARY SAVINGS 0.00
FY 93 TOTAL REQUEST 13.00

TREASURY DEPARTMENT/TREASURY DIVISION

COLLECTING DIVISION

JOHN E. FOLEY, DIVISION HEAD ACCOUNT # 011-137-0137

DIVISION MISSION

The mission of the Collecting Division is to collect taxes (property and excise) and fees due to the City
using statutorily prescribed strategies as well as acceptable collection techniques. The Division is also
responsible for recording and depositing collections of monies from other City departments with the Trea-
sury Division.

DESCRIPTION OF SERVICES

The Collecting Division mails all tax bills and collects both current and delinquent taxes. The Division
also prepares and files tax takings and tax certification liens, issues municipal lien certificates, and pre-
pares petitions for foreclosure. Additionally, the Division prepares property redemption certficates, col-
lects fees and fines through teller windows, and prepares reports and analyses on various fiscal issues.

DIVISION BUDGET

PROGRAM NAME FY 93
RECOMMENDED BUDGET
FUNDED TOTAL
QUOTA DOLLARS
1. GENERAL MANAGEMENT/SPECIAL PROJECTS 9.0 $343,653
2. SPECIAL COLLECTIONS 8.0 $247,234
3. TAX TITLE SYSTEM 2.0 $87,323
4. TELLER OPERATIONS 5.0 $131,231
5. ACCOUNTING/SPECIAL ASSESSMENTS 1.0 $47,095
6. CURRENT PAYMENT SERVICES 6.0 $443, 464
TOTAL DIVISION 31.0 $1,300,000

AUTHORIZING STATUTES/ORDINANCES
Collection of Local Taxes,
MGLA c. 60
General Authorizing Statutes,
Ch. 434, s. 7, Acts of 1943
Motor Vehicle Excise Tax,
MGLA c. 60A
Gifts and Grants,
MGLAc. 44, s. 53A
Municipal Indebtedness,
MGLA, c. 44, s. 11, 20
Sale/Disposal of Realty/Public Land,
MGLAc. 44 s. 63-63A
Classification and Taxation of Recreational Land,
MGLA c. 60B

TREASURY DEPARTMENT/COLLECTING DIVISION 21

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DIVISION HISTORY BY OBJECT CODE

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPSYCLASSES EXPENDITURE EXPENDITURE BUDGET |= RECOMMENDED 92 vs 93
PERSONAL SERVICES
0100. Permanent Employees 1,043,940 1,067,739 854,110 932,666 78,556
0110. Emergency Employees
0120. Overtime 42,033 33,823 50,000 28, 100 -21,900
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 1,085,973 1,101,562 904,110 960,766 56,656
CONTRACTUAL SERVICES
0210. Communications 28,671 24,078 21,000 21,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 6,574 7,566 8,500 8,500
0280. Transport of Persons 160 215 400 400
0290. Misc Contractual Svcs 6,143 7,046 63,300 18,300 -45,000
TOTAL CONTRACTUAL SERVICES 41,548 38,905 93,200 48,200 -45,000
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 238,204 245,648 354,980 279,704 -75,276
0370. Clothing Allowance
0390. Misc Supp & Mat see 300 300
TOTAL SUPPLIES & MATERIALS 238,204 245,705 355,280 280,004 -75,276
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 2,864 9
0490. Other Current Charges 8,961 9,051 9,130 9,130
TOTAL CURRENT CHGS & OBLIG NN o05 EO OG0u 9130 0 ms9.130.. . O
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 2,147 905 900 900
0590. Misc Equipment 8,100 -8,100
TOTAL EQUIPMENT Seon a7 Farr ~— 9.000 ~ 900——t«~‘Cstsé«SB 100
OTHER
0600. Special Appropriation 801,824 883,925 1,000 1,000
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER 801.824 883,925 1 O00 SIM T0600... 9. 2oes6
GRAND TOTAL 2,181,521 2,280,062 1,371,720 1,300,000 -71,720

TREASURY DEPARTMENT/COLLECTING DIVISION 23

POSITION

1 AST CLT
2D ACL-TR
PR ADM AST
ADMIN ASST
SR PROGRMR
TX TITLE S
DEPUTY COL
TELLER
FIELD COLL
PR ACCT CL
TOTAL

FILLED
¥1792

1.00
1.00
6.00
2.00

DIVISION PERSONNEL

QUOTA

1.00
1.00
6.00
2.00
1.00

SALARY REQUIREMENTS
QUOTA SALARY
1.00 64,199
1.00 55,794
6.00 242,682
2.00 64,546
1.00 24,526
2.00 64,551
6.00 156,217
7.00 182,596
1.00 21,801
4.00 79,047
31.00 955,959

FYS3 DELETIONS FY 93 ADDITIONS
QUOTA SALARY QUOTA SALARY
0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

Total Working January 1, 1991:

TREASURY DEPARTMENT/COLLECTING DIVISION

FY 93 TOTAL
SALARY

64,199
55,794
242,682
64,546
24,526
64,551
156,217
182,596
21,801
79,047

955,959

HISTORICAL EXPENDITURES

0 0.5 1 1.5 2 2.5
MILLIONS OF DOLLARS

PROGRAM BUDGET

GENERAL MANAGEMENT/

SPECIAL PROJECTS CURRENT PAYMENT
26.4% SERVICES

34.1%

\\ ee ACCOUNTING/
> ee SPECIAL

Lo . . : ASSESSMENTS
SPECIAL ~~ 3.6%
COLLECTIONS : TELLER OPERATIONS
19.0% 10.1%

TAX TITLE SYSTEM 6.7%

TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 1 PROGRAM 2 PROGRAM 3 PROGRAM 4
GROUPS/CLASSES MGT/SP PROJ = SPC COLLECT TAX TITLE TELLER OPNS

PERSONAL SERVICES
0100. Permanent Employees 323,242 212,065 70,170 121,446
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 923,242 212,065 70,170 121,446
CONTRACTUAL SERVICES
0210. Communications Lads 5,229 1,403 2,585
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 3,000 500 500 4,000
0280. Transport of Persons 100 200 100
0290. Misc Contractual Svcs 1,000 4,000 4,000 200
TOTAL CONTRACTUAL SERVICES 44271 49,929 5903 6885

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 5,300 22,000 9,900 1,500
0370. Clothing Allowance
0390. Misc Supp & Mat 100 100
TOTAL SUPPLIES & MATERIALS 5400 22,100 9900 1,500
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges 3,340 2,640 350 1,400
TOTAL CURRENT CHGS & OBLIG 3,340 2,640 350 1,400
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 400 500
0590. Misc Equipment
TOTAL EQUIPMENT 400 500 0 0
OTHER
0600. Special Appropriation 1,000
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER "<a OS TUL 0. aT OCG anaes O

GRAND TOTAL 343,653 247,234 87,323 131,231

26 TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM SUMMARY BY OBJECT CODE

PROGRAM 5 PROGRAM 6 TOTAL
GROUPS/CLASSES ACCT/SP AST CURR PAYMT

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0470. Indemnification
0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

43,042

1,403

400

1,803

1,800

100

1,900

350
350

)

47,095

TREASURY DEPARTMENT/COLLECTING DIVISION

162,701

28,100

190,801

3,209

500

8,700

12,409

239,204

1,050

932,666

28,100

960,766

21,000

8,500
400
18,300

48,200

279,704

300

280,004

9,130

900

1,000

1,000
1,300,000

PROGRAM 1. GENERAL
MANAGEMENT/SPECIAL PROJECTS

CELIA M. BARTON, MANAGER ACCOUNT # 011-137-0137-TCO1

PROGRAM MISSION

The General Management/Special Projects Program is responsible for the overall administration of the
Collecting Division including hiring, training, and supervising the staff of the various programs and in
the management of the VAX 11-780 computer system.

¢ Issues two financial newsletters annually.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To manage the VAX 11-780 computer system. a_ Percent of receipts balanced daily. 100%.
b Percent of payments processed and 100%.
reconciled, and system up-
dates/day.
C Percent of daily and monthly re- 100%.
ports balanced with MIS Ac-

counting and Auditing.
ree ene een ee

To maximize the collection of current year real estate and Collection rate. 98%.

personal property taxes.
ee
To monitor MGLA c. 121A in-lieu-of-taxes corporations. 121A corporations monitored. 124.
ener
To monitor tax exempt PILOT agreements. PILOT agreements monitored. 34.

SSS SSS SSS

28 TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 1. GENERAL MANAGEMENT/SPECIAL PROJECTS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES

0100. Permanent Employees 331,976 370,275 295,587 323,242 VAM olese

0110. Emergency Employees

0120. Overtime 13,031 12,093

0160. Unemployment Comp

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 545.007. « 382.568 295,587 a a2a040 9 27.655

CONTRACTUAL SERVICES

0210. Communications 7,756 6,632 ey air ey Wee 2,000

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 2,406 3,842 3,000 3,000

0280. Transport of Persons 128 119 100 100

0290. Misc Contractual Svcs 2,764 3,907 1,000 1,000

TOTAL CONTRACTUAL SERVICES 13,054 14,500 9,271 11,271 2,000

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 4,509 7,981 5,300 5,300
0370. Clothing Allowance
0390. Misc Supp & Mat 100 100

TOTAL SUPPLIES & MATERIALS 4,509 7,981 5,400 5,400 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase 2,864 fs)
0490. Other Current Charges 8,821 8,460 3,340 3,340

TOTAL CURRENT CHGS & OBLIG 11,685 8,469 3,340 3,340 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 298 456 400 400
0590. Misc Equipment
TOTAL EQUIPMENT im S00 athe Pee ACR ae acl eln el Ary) 5 Wl iii Ay} a mana Cy

OTHER
0600. Special Appropriation 330,609 401,154
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER SN Sener 0 0

GRAND TOTAL 705,162 814,928 313,998 343,653 29,655

TREASURY DEPARTMENT/COLLECTING DIVISION 29

PROGRAM PERSONNEL
PROGRAM 1. GENERAL MANAGEMENT/SPECIAL PROJECTS

POSITION GRADE 3/1782 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
1 AST CLT MM114 1.00 1.00 64,199 1.00 64,199
2D ACL-TR MMg 1.00 1.00 55,794 1.00 55,794
PR ADM AST MM6 1.00 1.00 38,017 1.00 38,017
ADMIN ASST R15 2.00 2.00 64,546 2.00 64,546
SR PROGRMR R15 1.00 24,526 1.00 24,526
TELLER R13 2,00 Bae c100 53,056 2.00 53,056
PR ACCT CL R8 1.00 1.00 21,804 1.00 21,804
TOTAL 8.00 9.00 321,942 0.00 0 §~=: 0.00 0 9.00 321,942
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0)

OTHER 1,300

MINUS: SALARY SAVINGS 0.00 0

FY 93 TOTAL REQUEST 9.00 323,242

30 TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM 2. SPECIAL COLLECTIONS

MICHAEL HUTCHINSON, MANAGER ACCOUNT # 011-137-0137-TC02

PROGRAM MISSION

The mission of the Special Collections Program is to collect delinquent real estate, personal property, and
motor vehicle excise taxes. The program reduces new tax ttle accounts through aggressive collection,
and reviews account activities prior to the placement of liens.

¢ Collects an annual average of 56,000 warrant stage delinquent motor vehicle excise taxes.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To collect delinquent taxes through a variety of strategies a Delinquent real property taxes col- $12M.
using deputy collectors and the Legal Section. lected.
b Delinquent personal property taxes $1.5M.
collected.
c Delinquent motor vehicle excise $2.1M.

tax warrant stage collections.

To reduce, in conjunction with the Assessing Department, a_ Tax title accounts resolved. 5,000.
Current Payment Services Program, and taxpayers, inap-
propriate tax accounts.

b Funds collected. $12M.

TREASURY DEPARTMENT/COLLECTING DIVISION 31

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 2. SPECIAL COLLECTIONS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
a a ee ee re a
PERSONAL SERVICES
0100. Permanent Employees 225,819 210,160 187,729 212,065 24,336
0110. Emergency Employees
0120. Overtime 1,083 541 21,900 -21,900
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES 226,902 210,701 209,629 212,065 2,436
CONTRACTUAL SERVICES
0210. Communications 8,366 6,979 6,229 5,229 -1,000
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip 559 695 500 500
0280. Transport of Persons 32 85 200 200
0290. Misc Contractual Svcs hoed 1,417 49,000 4,000 -45,000
TOTAL CONTRACTUAL SERVICES ~~ 40,282 ~~ 160,176 + «55.950 “an nee ~~ 246,000
SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 25,763 19,748 22,000 22,000
0370. Clothing Allowance
0390. Misc Supp & Mat 57 100 100
TOTAL SUPPLIES & MATERIALS "25,763 7 9 19,805 + 22100 ”»* 22100
CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 120 295 2,640 2,640
TOTAL CURRENT CHGS & OBLIG - -5420' “U0 ) 9205 9 = 2640 5) 2640 ke
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 449 500 500
0590. Misc Equipment 8,100 -8,100
TOTAL EQUIPMENT Tn ee) ne: 2 ee
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER Re eee ae ee Re, Se
GRAND TOTAL 263,067 240,426 298,898 247,234 -51,664

pe a a ee See,
————————_—_ So —————————- =———=——=—=—=—=————ee el — — — —

32 TREASURY DEPARTMENT/COLLECTING DIVISION

POSITION

PR ADM AST
DEPUTY COL
FIELD COLL
TOTAL

PROGRAM PERSONNEL
PROGRAM 2. SPECIAL COLLECTIONS

QUOTA

FILLED SALARY REQUIREMENTS FY80 DELETIONS FY 83 ADDITIONS
GRADE 3/17/92 QUOTA SALARY QUOTA SALARY QUOTA_—_—sSSALARY
MM6 1.00 1.00 32,497
R13 6.00 6.00 ISO 217
ES ree J ere Ce Pe eg et
8.00 8.00 210,515 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

TREASURY DEPARTMENT/COLLECTING DIVISION

0.00

8.00

FY 93 TOTAL
SALARY

32,497
156,217
21,801

210,515

0)
0
1,550
0

212,065

PROGRAM 3. TAX TITLE SYSTEM

N. MICHAEL PORTNOY, MANAGER ACCOUNT # 011-137-0137-TC03

PROGRAM MISSION

The Tax Title System Program is responsible for collecting delinquent real estate taxes. It manages the
computerized system for controlling the City’s recording of its legal title to properties with delinquent
taxes. The system is used to record actions involving each account up through and including foreclosure
or payment of the tax liability.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To complete the annual certification and new taking pro- a_ Annual certifications completed by 5,000.
cess for tax delinquency. 9/30/92.

b New taking certifications com- 5,000.

pleted by 10/31/92.
Sees s—

To issue tax title lien releases and redemptions, and to pre- a Liens released. 2,000.
pare for foreclosure on seriously tax delinquent property.

b Foreclosure petitions. 1,500.

nnn nnn nnn SSS SSS

34 TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM HISTORY BY OBJECT CODE

GROUPS/CLASSES

PERSONAL SERVICES
0100. Permanent Employees
0110. Emergency Employees
0120. Overtime
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES

TOTAL CONTRACTUAL SERVICES

TOTAL SUPPLIES & MATERIALS

CURRENT CHGS & OBLIG
0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges
TOTAL CURRENT CHGS & OBLIG

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT
OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER

GRAND TOTAL

PROGRAM 3. TAX TITLE SYSTEM

FY 90
EXPENDITURE

67,654

1,968

FY 91
EXPENDITURE

66,553

671

FY 92
BUDGET

67,032

FY 93
RECOMMENDED

70,170

INC/DEC
92 vs 93

375

9,843

9,900

TREASURY DEPARTMENT/COLLECTING DIVISION

POSITION

PR ADM AST
TELLER
TOTAL

PROGRAM PERSONNEL
PROGRAM 3. TAX TITLE SYSTEM

QUOTA

FILLED SALARY REQUIREMENTS FY93 DELETIONS FY 93 ADDITIONS
GRADE 3/1792 QUOTA SALARY QUOTA SALARY QUOTA SALARY
MM6 1.00 1.00 43,042
R13 1.00 1.00 26,528
2.00 2.00 69,570 0.00 0 = 0.00 0
PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER
MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

TREASURY DEPARTMENT/COLLECTING DIVISION

2.00

FY 93 TOTAL
SALARY

PROGRAM 4. TELLER OPERATIONS

ELLEN HIGGINBOTTOM, MANAGER ACCOUNT # 011-137-0137-TC04

PROGRAM MISSION

The Teller Operations Program processes all funds received by the City from taxpayers. It also records
deposits made by City departments responsible for their own collections.

¢ Processes approximately $1 billion annually utilizing a staff of 4 tellers.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To receive funds due to the City through tellers. a_ Transactions processed by tellers. 120,000.

b Amount processed by tellers. $929M.
To sell MBTA monthly passes. MBTA pass sales/mo. 260.

TREASURY DEPARTMENT/COLLECTING DIVISION 37

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 4. TELLER OPERATIONS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES

0100. Permanent Employees 192,720 183,048 133,846 121,446 . -12,400

0110. Emergency Employees

0120. Overtime 18,385 12,268

0160. Unemployment Comp

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 244,105 195316 133846 121446 | l™"aioaog

CONTRACTUAL SERVICES

0210. Communications S570 4,652 3,585 2,585 -1,000

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 3,609 2,684 4,000 4,000

0280. Transport of Persons a 100 100

0290. Misc Contractual Svcs 200 200

TOTAL CONTRACTUAL SERVICES 9,187 7,347 7,885 6,885 -1,000

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 726 1,485 1,500 1,500
0370. Clothing Allowance
0390. Misc Supp & Mat
TOTAL SUPPLIES & MATERIALS << 726" SS) M1485 =e 500). SuanT S00 5 nn

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 50 1,400 1,400

eee!

TOTAL CURRENT CHGS & OBLIG 0 50 +400 1.400 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT =" .0. 7 ==> > 50e Laan tLe | ae

OTHER
0600. Special Appropriation
0700. Struct & Improvements
0800. Land & Non-Structural
TOTAL OTHER TIS 30. Ae =aell0 | ee On ee 0

GRAND TOTAL 221,018 204,198 144,631 131,231 -13,400

rs ESSE 000 SESE
—_——————— ee OEE

38 TREASURY DEPARTMENT/COLLECTING DIVISION

POSITION

PR ADM AST
TELLER
TOTAL

PROGRAM PERSONNEL
PROGRAM 4. TELLER OPERATIONS

QUOTA

1.00

FILLED SALARY REQUIREMENTS FY83 DELETIONS FY 93 ADDITIONS

GRADE 41792 QUOTA SALARY QUOTA SALARY QUOTA SALARY
MM6 1.00 1.00 43,042
R13 4.00 4.00 103,012

5.00 5.00 146,054 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

TREASURY DEPARTMENT/COLLECTING DIVISION

0.00

5.00

FY 93 TOTAL
SALARY

43,042
103,012
146,054

PROGRAM 5. ACCOUNTING/SPECIAL
ASSESSMENTS

THOMAS F. WHALEN, MANAGER ACCOUNT # 011-137-0137-TC05

PROGRAM MISSION

The Accounting/Special Assessments Program is responsible for maintaining the books of the Collecting
Division, as well as the management of the database used for controlling Collecting Division activities.

¢ Processes over 15,500 transactions yearly.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To post financial transactions to the books of the Collector- Cashbook report/day. i

Treasurer.

To review edit tapes to ensure that data entry errors are re- Daily edit tape review. Ie

solved.

40 TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 5. ACCOUNTING/SPECIAL ASSESSMENTS

FY 90 FY 91 FY 92 FY 93 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93

PERSONAL SERVICES
0100. Permanent Employees 72,704 76,872 43,207 43,042 -165
0110. Emergency Employees
0120. Overtime 476 neele
0160. Unemployment Comp
0170. Workmen's Comp
TOTAL PERSONAL SERVICES mrea73:180), annn79.084). 9ik43 007) meee43 042. ar a) 6-165

CONTRACTUAL SERVICES
0210. Communications 1,394 1,163 1,403 1,403
0220. Light, Heat & Power
0230. Water & Sewer
0250. Garbage/Waste Removal
0260. Repairs Bldg & Struct
0270. Repairs & Serv Equip
0280. Transport of Persons
0290. Misc Contractual Svcs 1553 400 400

nn nnn,

TOTAL CONTRACTUAL SERVICES 2,947 1,163 1,803 1,803 0

SUPPLIES & MATERIALS
0300. Auto Energy Supp
0320. Food Supplies
0330. Heat Supp & Mat
0340. Household Supp & Mat
0350. Medical, Dental, Etc
0360. Office Supp & Mat 490 1,800 1,800 1,800
0370. Clothing Allowance
0390. Misc Supp & Mat 100 100

TOTAL SUPPLIES & MATERIALS 490 1,800 1,900 1,900 0

CURRENT CHGS & OBLIG
0450. Aid to Veterans
0460. Equipment Lease/Purchase
0490. Other Current Charges 350 350

TOTAL CURRENT CHGS & OBLIG 0 ) 350 350 0

EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip
0590. Misc Equipment
TOTAL EQUIPMENT OT a ee eae 0 0

OTHER
0600. Special Appropriation 144,472 104,549
0700. Struct & Improvements
0800. Land & Non-Structural

TOTAL OTHER 144,472 104,549 0 0 0

GRAND TOTAL 221,089 185,596 47,260 47,095 -165

TREASURY DEPARTMENT/COLLECTING DIVISION 41

PROGRAM PERSONNEL
PROGRAM 5. ACCOUNTING/SPECIAL ASSESSMENTS

QUOTA

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS
POSITION GRADE 4/1782 QUOTA SALARY QUOTA SALARY QUOTA SALARY
PR ADM AST MM6 1.00 1.00 43,042
TOTAL 1.00 1.00 43,042 0.00 0 0.00 0

PLUS: DIFFERENTIAL PAYMENTS
COLLECTIVE BARGAINING
OTHER

MINUS: SALARY SAVINGS
FY 93 TOTAL REQUEST

42 TREASURY DEPARTMENT/COLLECTING DIVISION

1.00

FY 93 TOTAL
SALARY

43,042

PROGRAM 6. CURRENT PAYMENT SERVICES

DOROTHY COFIELD, MANAGER ACCOUNT # 011-137-0137-TC06

PROGRAM MISSION

The Current Payment Services Program mails all current tax notices (including demand and warrant no-
tices). It resolves questions from taxpayers and financial institutions regarding tax payments and pro-
vides duplicate tax bills. It processes all refunds and abatements, and issues all municipal lien certificates.

¢ Processes and mails/issues over 1.5 million notices, bills, and certificates each year.

PROGRAM PERFORMANCE FY 93 PROMISED
OBJECTIVES MEASURES LEVEL OF SERVICE
To mail and process personal property, real estate, and a_ Real estate tax bills processed. 620,000.
motor vehicle excise tax bills.
b Personal property tax bills pro- 60,000.
cessed.
C Motor vehicle excise bills pro- 436,500.
cessed,
To handle all telephone and window inquiries, and to pro- a_ Telephone calls handled/mo. 4,000.
duce duplicate bills for taxpayers and banks.
b Duplicate tax bills prepared. 200,000.
To process all fully documented refunds and interest on a_ Refunds processed. 1,200.
abatements.

b Abatements processed. 1,000.

Cc Value of abatements processed. $12M.
se ne ct lS alge a aml ae aie lh a cl Te OE Sa eS
To issue municipal lien certificates to indicate the tax status a Municipal lien certificates issued. 12,000.
of property.

b Average days issuing time. 10.

TREASURY DEPARTMENT/COLLECTING DIVISION 43

PROGRAM HISTORY BY OBJECT CODE
PROGRAM 6. CURRENT PAYMENT SERVICES

FY 90 FY 91 FY 92 FY 3 INC/DEC
GROUPS/CLASSES EXPENDITURE EXPENDITURE BUDGET RECOMMENDED 92 vs 93
eee eee

PERSONAL SERVICES

0100. Permanent Employees 153,067 160,831 126,709 162,701 35,992

0110. Emergency Employees

0120. Overtime 7,090 7,038 28,100 28,100

0160. Unemployment Comp

0170. Workmen's Comp

TOTAL PERSONAL SERVICES 160,157 167,869 154,809 190,801 35,992

CONTRACTUAL SERVICES

0210. Communications 4,183 3,489 3,209 3,209

0220. Light, Heat & Power

0230. Water & Sewer

0250. Garbage/Waste Removal

0260. Repairs Bldg & Struct

0270. Repairs & Serv Equip 345 500 500

0280. Transport of Persons

0290. Misc Contractual Svcs 501 lice 8,700 8,700

TOTAL CONTRACTUAL SERVICES 4,684 5,556 12,409 12,409 0

SUPPLIES & MATERIALS

0300. Auto Energy Supp

0320. Food Supplies

0330. Heat Supp & Mat

0340. Household Supp & Mat

0350. Medical, Dental, Etc

0360. Office Supp & Mat 206,341 204,791 314,480 239,204 -75,276

0370. Clothing Allowance

0390. Misc Supp & Mat

TOTAL SUPPLIES & MATERIALS 906.341 204791 314,480 239,204 -75,276

CURRENT CHGS & OBLIG

0450. Aid to Veterans

0460. Equipment Lease/Purchase

0490. Other Current Charges 20 73 1,050 1,050
TOTAL CURRENT CHGS & OBLIG ee ORR ast 2 73 eT O50 1,050 0
EQUIPMENT
0500. Automotive Equip
0560. Office Furn & Equip 1,849
0590. Misc Equipment
TOTAL EQUIPMENT Dah) (ee ee 0 0
OTHER
0600. Special Appropriation 65,333 129,394

0700. Struct & Improvements
0800. Land & Non-Structural

TOTAL OTHER 65,333 129,394 0 0 0

an Oe

GRAND TOTAL 438,384 507,683 482,748 443,464 -39,284

erent eect
rr CCC

44 TREASURY DEPARTMENT/COLLECTING DIVISION

PROGRAM PERSONNEL
PROGRAM 6. CURRENT PAYMENT SERVICES

FILLED SALARY REQUIREMENTS FYS3 DELETIONS FY 93 ADDITIONS FY 93 TOTAL

POSITION GRADE 41782 QUOTA SALARY QUOTA SALARY QUOTA SALARY QUOTA SALARY
PR ADM AST MM6 1.00 1.00 43,042 1.00 43,042
TX TITLE S R15 2.00 2.00 64,551 2.00 64,551
PR ACCT CL R8 300" 6e00 57,243 3.00 57,243
TOTAL 6.00 6.00 164,836 0.00 0 0.00 0 6.00 164,836
PLUS: DIFFERENTIAL PAYMENTS 0

COLLECTIVE BARGAINING 0

OTHER 300

MINUS: SALARY SAVINGS 0.00 2,435

FY 93 TOTAL REQUEST ~ 600 162,701

TREASURY DEPARTMENT/COLLECTING DIVISION 45

TREASURY DEPARTMENT

M/WBE PROGRAM COMMITMENT - FY93

That Executive Order and Ordinance require that all City of Boston departments and agencies provide
the maximum opportunity for minority and women owned businesses to participate in the City’s contract-
ing arena. To this end, each City department and agency will increase both the number of such firms that
receive City contracts and the amount of contractual dollars awarded. The goals of the M/WBE Program
are consistent with this Administration’s philosophy of inclusion for all of Boston’s residents. More spe-
cifically, each department shall make good faith efforts to achieve the following:

That a minimum of 15% of the department’s contract dollars for
goods, services, and construction be awarded to minority owned busi-
nesses; and

That a minimum of 5% of of the department’s contract dollars for
goods, services, and construction be awarded to women owned busi-
nesses.

46 TREASURY DEPARTMENT/COLLECTING DIVISION

eae
Walal's lupe

Paar ae” ae Te cl Aah Yt ee heey!
| i j ‘ , hy p ae Saal

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Full text of "Program budget. City of Boston and County of Suffolk"

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